City Council

MINUTES of the JOINT MEETING of the TECHNOLOGY COMMITTEE and TOWN BOARD September 24, 2024 CALL TO ORDER by Chair John Ringhofer at 6:01 pm STATEMENT OF PUBLIC NOTICE read by Chair John Ringhofer ROLL CALL: Chair John Ringhofer, Anton Rang, Mary Tyson, Teri Kelly, Theresa Johnson PLEDGE OF ALLEGIANCE recited ADOPTION OF AGENDA: MOTION to adopt the agenda (Rang/Tyson). Motion carried. APPROVAL OF MINUTES: Technology Committee Minutes of 8-27-2024 Meeting: MOTION to approve the Minutes from the August 27, 2024 meeting (Ringhofer/Kelly). Motion carried. PUBLIC COMMENTS: None ITEMS FOR DISCUSSION and/or ACTIONS BY COMMITTEE 1. Interview potential new committee member and make recommendation: Peter Gallick will be interviewed at the November meeting. 2. Ongoing Items  Google Drive/Shared Storage Solution: o Synology: Training and operating materials will be created by Tim Whiteside. This will be discussed at the November meeting.  Town Hall update: Flooring has been poured. Expect to be framed with a roof by October 10th. IT and AV will do a walk through on October 24 th. o IT Quotes: Tim will revise the quotes after the walk through. o AV Quotes: The Board approved the quote from CTI, with the less expensive camera, at the September Board meeting. o Update on fiber between the buildings: NW Communications is running a new line from the box (corner of Cty V and Cty E). St. Croix Electric, Midwest Gas, and NW Communications all met together to coordinate.  Password management o Password storage  Computer Lifecycle Management: Discussed the desktops and laptops and when they were purchased. Will update the list to include the server, Fire Dept desktops, and election equipment.  Website Update: No new updates to the website, continuing to update the website pages as items arise.  Review IT Budget: Discussed raising the budget number. Agreed to raise the budget to $20,000. Will update the budget into three sections: hardware, software, services. Will also look into the lease for the office printer. RECOMMENDATIONS TO TOWN BOARD: None. ITEMS FOR NEXT AGENDA: DATE OF NEXT MEETING: MOTION that the next Technology Committee meeting will be November 21, 2024 at 6:00 pm. (Ringhofer/Rang). Motion carried. MOTION to change the starting time of the Technology Committee starting with the November meeting from 6:00 pm to 6:30 pm (Ringhofer/Rang). Motion carried. Clerk will notify Peter Gallick and Joel Skinner. ADJOURNMENT: MOTION to adjourn at 6:39 pm (Tyson/Rang). Motion carried. Minutes submitted by Teri Kelly.