City Council Regular Meeting

CITY OF STAR  COUNCIL MEETING March 7, 2000 The Star City Council met in regular session on March 7, 2000. Mayor O’Connor presiding. Roll call: Benedict, Dias, Glasgow, and Stegenga present. Minutes: Moved by Dias and seconded by Benedict to approve the February 21, 2000 meeting minutes with the following corrections - Page 4 ¶3 “dwelling units” should be “permitted uses”, page 6 ¶13 “o” needs to be “on”. All aye: motion carried. Unfinished Business Johnson Deannexation: Mr. Johnson was not present and the City has not received any additional information. The item remains tabled until further information is received. March 20 meeting with ACHD: Mayor O’Connor explained that a pre-council meeting will be held with ACHD on March 20, 2000. The meeting will begin at 6:00 p.m. This will be a get- acquainted meeting with the ACHD director, commissioners, and department heads. The City will be providing light refreshments for the meeting. Comp plan language: Mr. Stegenga reported that at the last meeting the Council had directed some language changes to the Comprehensive Plan. Those language changes had been discussed months earlier in the Comprehensive Plan Committee. The language change was viewed as a good negotiation tool for the AOI negotiations with Ada County. The Council felt the time was right to make the change as discussed in the Committee. There was no intention to surprise the community with the language. He felt it would be appropriate to wait on the change until a second public open house is held. Mr. Stegenga moved to rescind the language change directed last time. Seconded by Mr. Dias. Mr. Glasgow suggested that the land use restriction wording should be moved into the residential section and remain in the RT section. Mr. Stegenga amended the motion to include the language in the residential section. Mr. Dias seconded the amendment. Mr. Benedict suggested that no changes be made until the open house is held. Mr. Glasgow explained that the changes proposed are minimal. Mr. Glasgow stated that he appreciated all the public contact and input on this issue. All Aye on the amended motion. Motion passed. New Business: Lower Boise Water Quality Plan: Adell Heneghan, AJ Associates, Inc. provided a report. This was a request for voluntary funding for the Watershed Advisory Group for the lower Boise River. Watershed Advisory Groups are required by law as a part of the TMDL process. Mr. Page 1 of 7 Tom Krumsick, CH2M Hill, is the facilitator for the WAG. The funding request is to help fund activities associated with facilitating the WAG. Those activities include monitoring, providing information and outreach to communities, providing input on implementation plans proposed by DEQ. This year the WAG will help with the study of Five Mile Creek, Indian Creek, Ten Mile Creek, Man’s Creek, and Blacks Creek. The City of Star does not have any point source discharges that would be impacted by the TMDL limits. It would seem more appropriate that the Star Sewer and Water District be involved in the WAG rather than the City. Mike Moore commented that the request indicated the contribution was tax-deductible. He advised that the City can not make contributions to private organizations. Mayor O’Connor stated that she felt it was something the City should not participate in at this time. Further, she felt the request was more appropriately directed to the Sewer and Water District. Mr. Glasgow moved that the City not participate. Seconded by Mr. Dias. All aye: motion carried. Boise River 2000: Adell Heneghan, AJ Associates reported that the Boise River 2000 is a group formed to act as a coordinator to all agencies that use or regulate the Boise River. This group includes irrigators, flood control, recreation, conservation groups, federal agencies, developers, and private citizens. The group has an advisory council, which meets regularly and acts a decision body for the Boise River 2000. They have requested that Star become a member. The membership is free. At the last Boise River 2000 meeting they discussed the new flood plain map and the flood insurance program, a project in which river flooding was being modeled, ideas to raise the awareness of the Boise River (an education program for many river users), and fund raising ideas. Mr. Stegenga reported that he had spoken with Mr. Bill Clayton, the chairman for Boise River 2000. Generally, the meetings occur four times a year oriented around the irrigation season. The advisory committee serves a three-year term with members being rotated. Mr. Stegenga requested a copy of the group’s by-laws. Mr. Glasgow moved to table any decision of membership until the first meeting in April, if the by-laws are received by that time. Seconded by Mr. Dias. All aye: motion carried. 2000 Budget Hearing Date: Adell Heneghan explained that State Code Section 63-802A requires the City to select a Budget Hearing Date and report that date to the County Auditors Office no later than April 30. Mike Moore explained that the tax levy must be certified no later than the 2nd week of September. Thus the meeting must be before that time. Mayor O’Connor suggested that the best date would be the last meeting in August. Mike Moore stated that once the budget has been noticed for public hearing the overall budget can not be increased, only minor modifications to account allocations can be made. The total budget amount can only be reduced without public notification. Mayor O’Connor stated that the City plans on having several workshops on the budget prior to the public hearing so there should be little if any changes made to the budget at that time. Mr. Stegenga agreed with the Mayor that the number of workshops should prevent any major modification requirements after the published notice. Mr. Glasgow reminded the council that they were seeking interested community members to Page 2 of 7 serve on a budget committee. He inquired if any interested parties had come forth. Adell Heneghan responded that the notice has been posted but no one had indicated an interest at this time. Mr. Glasgow moved the public hearing date be set for August 21, 2000. Seconded by Mr. Dias. All aye: motion carried. Mayor O’Connor directed the City Clerk to contact Ada County regarding the meeting date. Lot split – South Main Street: Adell Heneghan, AJ Associates, reported that the applicant wished to table the application review until the next regularly scheduled City Council meeting. Mr. Stegenga inquired if the application was complete at this time. Ms. Heneghan replied that the application was not complete and that was the reason for the request to table. Mr. Stegenga moved to table the application consideration until March 20, 2000. Seconded by Mr. Dias. All aye: motion carried. Ordinances and Resolutions Ordinance #36: Third reading, by title only, of the ordinance regarding council compensation by Mr. Glasgow. Mr. Glasgow moved that Ordinance #36 be adopted by the City. Seconded by Mr. Stegenga. Roll call vote: Benedict – aye; Dias – aye; Glasgow – aye; Stegenga – aye. Motion carried. Ordinance #37: Third reading, by title only, regarding a noise ordinance for the City of Star by Benedict. Mr. Glasgow moved that Ordinance #37 be adopted by the City and directing the City Clerk to send a copy of the Ordinance to Ada County Commissioners. Seconded by Mr. Dias Mr. Stegenga inquired if “air compression brake” was the correct term. Mike Moore reported that he had reviewed other ordinances and that it was not consistently denoted as either an exhaust brake or an air compression brake. He stated that the ordinance could be amended to read “exhaust brake” instead of “air compression brake”. Mr. Glasgow moved to amend the motion to accept the ordinance replacing “air compression brake” with “exhaust brake”. Mr. Dias seconded the amendment. Roll call vote: Benedict – aye; Dias – aye; Glasgow – aye; Stegenga – aye. Motion carried. Ordinance # 39: Second reading of the ordinance setting a maximum speed limit of 20 mph in the City of Star unless other wise posted, and establishing a maximum speed limit for Idaho Highway 44 (State Street) and Star Road within the City limits of Star, by title only, by Dias. Resolution 2000-4: Resolution for a joint powers agreement with COMPASS. Mr. Glasgow asked Mr. Stegenga to report on the COMPASS meeting. Mr. Stegenga replied that the question on how the two mayors (less than 25,000 population) representatives were to be selected was discussed at the COMPASS meeting. It was requested the COMPASS board allow the two mayors to choose representatives. The COMPASS board agreed to allow the mayors to select the representatives. He also reported that the City should be considering approval of the COMPASS by-laws. Page 3 of 7 Mr. Glasgow asked Mr. Stegenga if he had read the by-laws. Mr. Stegenga replied in the affirmative. He stated that the City of Star needs to remain a member of COMPASS and adopt this joint powers agreement. Mr. Stegenga moved to approve the COMPASS joint powers agreement. Seconded by Mr. Dias. Roll call vote: Benedict – aye; Dias – aye; Glasgow – aye; Stegenga – aye. Motion carried. Mr. Stegenga moved the City approve the COMPASS bylaws as approved by COMPASS at the last meeting. Seconded by Mr. Dias. Mr. Benedict inquired if the City had a copy of these new bylaws. Mr. Stegenga replied in the affirmative and indicated that each council member had received a copy of the by-laws at an earlier date. Mr. Dias stated that City Hall has received the amended by-laws. Roll call vote: Benedict – aye; Dias – aye; Glasgow – aye; Stegenga – aye. Motion carried. Reports Mayor: Provided an update on the Area of Impact Committee of Nine. The February 24, 2000 meeting was canceled by Commissioner Roger Simmons. The next meeting will be March 10, 2000 at 12:00 noon, Les Bois room Boise City Building. This meeting will seat the remaining 3 committee members. The remaining three members will be retired district court judges. The City’s legal counsel has interviewed the four interested judges and is confident any one of them will do a good job. The meeting will set some ground rules for the committee, choose a chairman, and set the next meeting dates. The City representatives will request that the next meeting be a public testimony meeting in Star. They will request that the public testimony meeting occur Mid-April. A meeting should be scheduled in the two-three weeks following the public testimony meeting. Meridian Quality Copy and Print is still working on other City seal examples. Ms. O’Connor will bring the examples to a later Council meeting. Mr. Mike Tibbetts informed the Council that he had some work he would like the City to consider. The City has applied to be included in a lottery program for Arbor Day celebration funding. The lottery will provide some communities with $150 to purchase and plant trees in their community. The Star Elementary School principal has agreed to participate in the celebration and planting of trees if the City is successful. The celebration will be April 28, 2000. City Hall is in need of decorations. Citizens with photos of the community are encouraged to bring the photos by City Hall. Selected photos will be enlarged, matted and framed by the City for display. Also, a nationwide mayoral photo contest is occurring. Citizens are encouraged to bring photos by for this contest. The City’s web site is up but is still under construction. The web address is www.cityofstarid.org. The interim City Clerk will be out of town march 13-15. The Mayor has approved for Teri Ottens to fill in for those three days. Ms. Ottens will be compensated by AJ Associates, Inc. COMPASS has a status report on their web site – www.planning.cog.id.us. Attorney: Mike Moore had no separate report. Mr. Stegenga asked if the City needed to include a separate Treasurer’s report on the agenda. Page 4 of 7 Mr. Moore replied that it could be part of the City Clerk’s report since those two offices are combined. He further stated that he did not believe there was a need for a separate treasurer’s report. The report could be written and provided to the Council. The Idaho State Code on treasurer’s duties is very old, 1893, and had been superseded by a new section 50-1012. 50-1012 requires the city use the Uniform Accounting and Reporting Manual for Idaho Cities. The City needs to be sure they are complying with that manual. Engineer: Adell Heneghan, AJ Associates had no separate report. Mr. Stegenga inquired on the status of the Post Office. Adell Heneghan replied that they had received the building permit, had constructed the footing and had it inspected. They were still working on the site drainage plan. They were discussing the potential to connect to the Idaho Transportation Department and Shooting Comet stormwater systems. City Clerk: Adell Heneghan requested funds of $75.00 for refreshments for the March 20, 2000 ACHD/Council meeting. Mr. Glasgow moved to approve about $75.00 for the ACHD meeting. Seconded by Mr. Dias. All aye: motion carried. Adell Heneghan requested a check in the amount of $33.00 to purchase a roll of first class postage stamps. Mr. Dias moved to allow the City Clerk the authority to purchase postage stamps as needed. Seconded by Mr. Benedict. All aye: motion carried. Adell Heneghan reported that the petty cash for City Hall stood at $4.76. She requested $20 for the petty cash drawer so change could be made to customers. Mr. Benedict moved to allow the City Clerk a petty cash drawer of $20.00. Seconded by Mr. Stegenga. Mr. Glasgow stated that he thought they should authorize the Clerk to keep a revolving petty cash drawer of $20. Mr. Benedict amended his motion to set the account as a revolving $50.00. Mr. Dias seconded the amendment. All aye: motion carried. Adell Heneghan reported that the City had received a draft of the City Code from Sterling Codifiers. However, since the council is now engaged in workshops regarding the zoning and subdivision ordinances it would seem appropriate to wait until those changes are complete before finalizing the code. Mr. Glasgow moved that the City Clerk send a letter to Sterling Codifiers delaying the codification of our ordinances. Seconded by Mr. Dias. All aye: motion carries Adell Heneghan provide a brief report on the SW Idaho Resource Conservation and Development Council, Inc. Mr. Glasgow moved that the City not join this organization. Seconded by Mr. Stegenga. All aye: motion carried. Adell Heneghan provided a report on the City Treasury. The council received a reconciliation report on each account, a balance sheet as of February 29, 2000, and a Budget vs. Actual report through February 2000. Adell asked the council to look each of these reports over and decide which ones they would like to see as a monthly treasurer’s report. Mr. Stegenga asked legal counsel about exceeding the $100,000 FDIC insurance in a City account. Mike Moore replied that cities often do split their accounts. He suggested the City look at a depository account. Mayor O’Connor suggested the City should look into the insurance and depository account in more detail. Mr. Stegenga requested that the City Clerk look into the issue and report back. Page 5 of 7 The council took a 5-minute break at 8:30. Mike Moore reported that during the break he was given some information regarding the proper language of air compression brakes vs. exhaust breaks discussed earlier in the council meeting. Mr. Ron Schreiner provided Mr. Moore with the following: The correct term is “engine compression brake”. A “Jake brake” is a brand name and as such should not be used in the ordinance. Mr. Stegenga moved that the council reconsider Ordinance #37. Seconded by Mr. Glasgow. All aye: motion carried. Mr. Glasgow moved to amend the language in Ordinance 37 to read “engine compression brake” in each location that “air compression brake” had been use and to change “Jake brake” to read Jake Brake or like equipment”; further, the language “exhaust brake” should remain in the ordinance. Seconded by Mr. Dias. All aye: motion carried. Mr. Glasgow moved that Ordinance 37 be adopted by the City as amended. Seconded by Mr. Benedict. Roll call vote: Benedict – aye; Dias – aye; Glasgow – aye; Stegenga – aye. Motion carried. Executive Session Mr. Stegenga moved the Council adjourn to executive session to discuss personnel matters. Seconded by Mr. Dias. Roll call vote: Benedict – aye, Dias – aye, Glasgow – aye; Stegenga – aye. Motion carried. Council adjourned to executive session at 8:35 p.m. Council reconvened the public meeting at 9:07 p.m. Claims Mr. Glasgow moved that the claims for the month of February be approved. Seconded by Mr. Dias. Mr. Stegenga asked why the Sewer District took so many months to get the City a bill. Mr. Glasgow stated that the City should severe the relationship with Sewer District for postage. All aye: motion carried. Adjourn Mr. Dias moved the council adjourn. Seconded by Mr. Stegenga. All aye: motion carried. Respectfully submitted: Approved: _____________________ _______________________ Adell K. Heneghan Gussie O’Connor Page 6 of 7 Acting City Clerk Mayor Page 7 of 7