City Council Regular Meeting

Star City Council Meeting Minutes February 15, 2005 A regular meeting of the Star City Council was held on February 15, 2005 at the Star Fire Station at 6:30 pm. Pre-Council: Rolondo Smith Gloria from Idaho Correctional Industries presented information on items that Correctional Industries creates. The inmate work program began in 1972 and has developed into several programs. Correctional Industries builds many different office supply items, which are available for purchase by the City. Regular Meeting: Mayor Nathan Mitchell called the regular meeting to order at 7:00 pm and all stood for the Pledge of Allegiance. Roll Call: Councilpersons Tammy McDaniel, Dustin Christopherson and Tom Erlebach were present; Chad Bell was absent. Approval of Agenda: Christopherson moved to approve the Agenda, McDaniel seconded – all aye: motion carried. Consent Agenda: The Consent Agenda consisted of: Approval of February 1, 2005 Regular Meeting Minutes and the Arbor Day Proclamation. McDaniel moved to approve the Consent Agenda, Christopherson seconded the motion. All aye: motion carried Special Reports: Law Enforcement Report – Star Deputy Ken Ramage presented the monthly report for the City of Star. Ramage stated that it was a fairly uneventful month. One incident occurred where windows were broken and holes put in walls of a house under construction on Aires Road. This was done by juveniles and detectives do have several leads. Ramage reviewed the map indicating where the incidents occurred in Star. Audit Report – Jared Zwygart of Bailey & Company presented the audit report for year ending September 30, 2004. Zwygart reviewed several areas of the audit including: the opinion statement, the standards that were followed, and supplementary information. The City is GASB compliant. Zwygart reviewed the dollar amount at year-end and carry- over-over dollars, The budget comparison to year-end receipts were discussed and expense and revenue over and shorts were discussed. Zwygart believes everything looks reasonable. The Mayor stated that the high legal fees are due to the Area of Impact fees to Spink, Butler. Zwygart stated that the amount we paid for police enforcement is a good deal – excellent return on money. Auditors looked at internal control and compliance, and there were no issues. Zwygart stated that the City has cash is bank, state investment pool, money market, and fiduciary funds (retirement). The Mayor asked for areas of improvement. Zwygart stated that when the Council reviews bills they need to initial that they have reviewed them. 1 New Business: Adopt 2003-04 Annual Audit Report - Erlebach moved to adopt the audit report, Christopherson seconded the motion. All aye: motion carried. Resolution 2005-04 Approving Audit Contract – Christopherson moved to approve Resolution 2005-04 a Resolution of the City of Star, Ada County, Idaho approving the proposal of Bailey & Company, Chartered, Certified Public Accountants, of Nampa, Idaho, to provide auditing services to the City of Star for the fiscal year which ends on September 30, 2005, authorizing the Mayor to execute such approval on behalf of the City; and providing for an effective date, Erlebach seconded the motion. Roll Call: McDaniel, Christopherson and Erlebach – all aye: motion carried. Resolution 2005-05 Joint Agreement with Ada City-County Emergency Management - Doug Hardman of ACCEM stated that this approval is to formalize the agreement for emergency management services. McDaniel moved to approve Resolution 2005-05, a Resolution of the City of Star, Idaho approving a Joint Powers Agreement between Ada County and all cities residing therein; authorizing the Mayor to execute such approval on behalf of the City; appointing a representative of the City to serve on the Executive Council; and providing for an effective date, Christopherson seconded the motion. Roll Call: McDaniel, Christopherson and Erlebach – all aye: motion carried. City Newsletter Proposal – The Mayor stated that we have a proposal from Citidel Publications to produce a City quarterly newsletter. Opening the newsletter up for advertising was discussed. Legal Counsel, Chris Yorgason will look into the legality of advertising. The Mayor is proposing looking at this quarterly for the first year. McDaniel thinks it’s a good idea and we need to try and get feed back, Christopherson thinks it’s a good idea, but does not want it more than quarterly, Erlebach thinks we need to try it and keep advertising out. Members of the public liked the idea as long as it was published no more than quarterly and did not contain advertising. McDaniel moved to authorize the quarterly newsletter to accept the Citidel proposal, Christopherson seconded the motion. Christopherson is concerned about committing to future money. Roll Call: McDaniel, Christopherson and Erlebach – all aye: motion carried. Public Hearing: Land Use Fees – The Mayor opened the public hearing and reviewed changes to the fee schedule. The Mayor asked for public input. No public spoke. The Mayor asked for questions or comments from the Council – there were none. The Mayor closed the public hearing. Christopherson moved to approve Resolution 2005-02, a Resolution of the City of Star, Idaho, amending the fee section of Resolution No. 2003-04 Land Use Fees, adopted on April 15, 2003; providing for land use, building, and other fees; and providing for an effective date, McDaniel seconded the motion. Roll Call. McDaniel, Christopherson and Erlebach – all aye: motion carried. 2 Reports: The Mayor asked Dennis Stegenga is he had anything to report. Stegenga stated that he did not. Legal Counsel, Yorgason reported on a new legislative bill, regarding the bidding process for government entities. Erlebach had nothing to report. Christopherson stated that the web site is going slow. He did attend a meeting of the Meridian School District Planning Review Board. They discussed properties that they currently own and different properties that they want to own. They discussed the bond election proposal -- there is a lot of growth. Nothing has been purchased in Star. They are currently looking at seven different sites for purchase through the next four years. Mayor reported on the technical advisory report from Blue Print for Good Growth. Four scenarios have been presented and they have decided to look at a fifth scenario. We should expect to see product by August. The Mayor attended the Urban Land Institute panel where planners assessed Ada County. The biggest recommendation was professing to have a regional thought process and cooperating with other cities. In actuality, we act unilaterally when making decisions. The Mayor is scheduled to have another meeting with the YMCA regarding the school project. He has cancelled the Town Hall meeting next week so that we may be able to combine the School and City Hall projects and have a meeting at a later time. The Mayor stated that there are several bills before the Legislature which will have affects on cities such as: bidding procedures and public improvement district. The Mayor encouraged all to go to the Association of Idaho Cities web page and read about what is proposed. The Mayor wished Councilwoman McDaniel a Happy Birthday. McDaniel stated that she did meet with Doug Hardman of ACCEM and he brought her up to speed on emergency management. She also met with the Ada County Library Board. They handed out their emergency plan while she was at the meeting. McDaniel stated that the library check out rate is up 40% and they have several programs for children of all ages. Executive Session: McDaniel moved to go into Executive Session under Idaho Code Statute 67-2345 (1)(a) Personnel, Erlebach seconded the motion. Roll Call: McDaniel, Christopherson and Erlebach – all aye: motion carried. 3 The Mayor stated that the Planner position was discussed in Executive Session. Adjournment: McDaniel moved to adjourn the meeting, Christopherson seconded the motion. All aye: motion carried. The meeting was adjourned at 9:00 pm. Respectfully submitted: Approved: _______________________ ___________________________ Cathy Ward, City Clerk Nathan Mitchell, Mayor 4