City Council Regular Meeting

Star City Council Meeting Minutes June 20, 2006 The regular meeting of the Star City Council was called to order at 7:00 pm at the Star Fire Department. Mayor Nathan Mitchell called the meeting to order and all stood for the Pledge of Allegiance. Roll Call: Councilpersons Tammy McDaniel, Tom Erlebach and Chad Bell were all present. Councilman Dustin Christopherson was absent. Amended Agenda: McDaniel moved to amend the agenda to include 6-E Claims against the City for June 2006 and 6-F Discussion/Approval of bid to disassemble the horse arena. Bell seconded the motion. All aye: motion carried. Consent Agenda: The Consent Agenda consisted of: Approval of June 6, 2006 Regular Meeting Minutes and the Findings of Fact and Conclusions of Law for the Dalton Property Annexation and Zoning. Bell moved to approve the Consent Agenda, McDaniel seconded the motion. All aye: motion carried. Public Input: Law Enforcement - Deputy Andy Sterks reviewed the monthly repo1i. Sterks stated that there ) was nothing out of the ordinary and it has been very calm in Star. People are speeding. There have been some construction site robberies in the Saddlebrook Subdivision. The officers have been stepping up patrols there. Citizens have been given tickets for speeding on Blake Drive. Public - Katy Slater, 2091 Sunny Lane, Star, asked about the planning and zoning commission and the design review committee, it has been on the agenda. She wants to know if it is moving forward. The Mayor stated that the design review ordinance is being drafted, however the conversation is on going about how it will be implemented. There is question on if it will be put in force and the staff will enforcement, or if it will be its own committee or rules put in place and a planning and zoning commission will implement it. There will be a formal vote on planning and zoning commission at the next meeting. We will have the design review ordinance at the next meeting. Presentations: Audit Report - Bailey and Co. - Jared Zwyga1i, the City's Auditor reviewed the Audit. He stated that this information is an opinion only. A more detailed letter on the internal controls has been submitted. As of the end of September 30, 2005 the City had in excess of one million dollars. The assets and liabilities were reviewed. The detail in the back reflects the budget, actual numbers and the differences. There was more money spent than budgeted due to an increase in ACHD and building income. The financials reflect both revenue and expenses over budgeted amounts. The monthly repo1is can be relied on. There is only one fund, everything is handled \ through the General Fund. The cash has been distributed to the Government Investment Pool  and mutual funds, they are in a safe conservative place. There is one comment on the report - some of the credit cards were paid without all the documentation attached to them. All these receipts need to get to the City Clerk. Finally, the City has internal controls in place, duties are segregated and cross checked. They are seeing invoices that are not initialed, they don't know if they have been seen by anyone without an initial - they need to be initialed. Valley Regional Transit - Director, Kelli Fearless thanked the Mayor and Council for participation in VRT. They are in the process of looking at all transportation services to better serve the client. They were going to build the budget on what they need only. The budget numbers have dropped per person for 2007. The City of Star's dues will be $1183.87. An additional funds request for a new route - one trip peak hour to and from Boise or two trips per day is being presented tonight. The City of Star's cost will be about $6,800. This route will start in Middleton run through Star and Eagle then onto Boise. Ada County has already agreed to give $7,000. VRT will need $50,000 in local match for two trips. The City of Eagles' share would be $19,000 and Middleton's would be the same as Stars'. VRT will do some advertising and hold some open houses in Star to find the interest level here. The busses will be longer with more capacity. They will be advertising on the sides of the busses. They will charge higher fares. The fare estimate will be about $2.00 from Caldwell to Boise one way. They will have passes. VRT is looking into grant matches for the equipment. New Business: Waterview Final Plat, Phase 4 - The Mayor asked for additional staff comments. Mammone ) stated that the only addition is the letter from Keller Associates. Bell asked about the swales being taken out and back to ponds again. Bruce Mills from ACHD stated that this was the applicant's choice to go back to the ponds. Dean Cardwell, Stanley Consultants, 1940 S. Meridian, representing the applicant stated that Phase 3 was built with swales and there were all kinds of problems with contractors. Phase 4 will dump ground water into the Middleton Mill Irrigation District; there will be no swales or ponds. Bell moved to approve the final plat for phase 4 of Waterview Subdivision with stated 35 standard conditions and two site specific conditions, Erlebach seconded the motion. All aye: motion can-ied. School Advisory Committee - The Mayor stated that eleven people have applied to be on the committee. Bell stated that he has looked through the letters and everyone seemed interested and qualified. He has no problem with an eleven person committee. Bell stated that we will need a good chairperson to run this and he is recommending Bev Bradford. She has been highly involved and just retired from secondary education in Meridian. McDaniel stated that she is pleased with the response and citizens wanting to help. She does not want to limit the number on the committee. She concurs with Bell's recommendation for approving all eleven with Bev Bradford as chair. \ I 2  Bell moved to approve all eleven citizens to be appointed to the School Advisory Committee and appoint Bev Bradford as chair, Erlebach seconded the motion. All aye: motion carried. Police Officer Discussion - Deputy Ken Ramage stated that in his opinion the City will be better off with bringing on not only one but possibly two officers. Two additional officers will give us 24 - 7 coverage, but with four, we will need another car. With three officers and one car there will be an overlap. Bell stated that if we could get an older car and at least one officer then we should do it and maybe adding the fourth officer in October if not sooner. The Mayor asked Ramage to get some figures and send them to the City Clerk and we will check into the budget numbers. We will send an email to confirm with everyone what we will do. The Mayor thanked the officers for their hard work. Solicitations at the City Council Meetings - The Mayor explained that the City had received a request from a citizen to put this into place. Erlebach asked if there was anything that specifies the area. Legal Counsel, Paul Fitzer, stated that this is in place only if things are disruptive or a nuisance, there are no distances established. Erlebach asked if there is a negative side to this. Fitzer stated that a governmental entity can put this in place. If it is not prejudicial, then it is legally required, it is not over-encompassing. The timeframe before the meeting will be the at the discretion of the Council. This will apply to anyone. ) Bell thinks we need to adopt an ordinance like this. The Mayor stated that we can read this three times and go through the process. This does not need to go to a public hearing. Bell read by title only- first reading. An Ordinance of the City of Star, Idaho restricting solicitation during public meetings; providing for exempt persons; providing definitions; providing for enforcement; repealing conflicting ordinances; and providing for an effective date. This Ordinance will be on the next two meeting agendas. Claims Against the City-June 2006- in the amount of $112,110.46. Bell will review and initial them. McDaniel moved to approve the Claims Against the City for June 2006 to be paid, Bell seconded the motion. All aye: motion carried. Discussion/ Approval of bid to disassemble the horse arena. The Mayor stated that we have received a bid for $30,000 to disassemble the horse arena. We need three competitive bids. We do have the money in a capital account for this. Erlebach asked if anyone had seen the building. The Mayor stated that it is in good shape. We will disassemble, label it and store it at the Chamber's park until we have a permanent place to erect it. The Mayor stated that it is a multi- use building. Bell moved to approve an expenditure to dissemble and label the building with a bid not to exceed $30,000 with the lowest bidder being awarded the bid, McDaniel seconded. All aye: motion carried. Ordinances & Resolutions: 3  Ordinance No. 156 Initiative & Referendum- McDaniel moved that pursuant to Idaho Code, } Section 50-902 the rule requiring an Ordinance to be read on three different days, with one reading to be in full, be dispensed with and that Ordinance No. 156 be considered after reading • once by title only, Bell seconded the motion. Roll Call: McDaniel, Erlebach and Bell - all aye: motion carried. McDaniel moved to approve Ordinance No. 156 an Ordinance of the City of Star, Idaho, establishing the right to enact Ordinances by initiative or repeal Ordinances by referendum; establishing the number of necessary signatures and the time for filing such signatures; setting the time for holding special elections; providing that the other requirements shall conform as nearly as practicable with Sections 34-1701 through 34-1705, Idaho Code; and providing an effective date, Bell seconded the motion. Roll Call: McDaniel, Erlebach and Bell - all aye: motion carried. Reports: Staff - Staff had nothing to report. Council - Bell stated that he has attended two or three meetings with a developer and the school district. He can say that a new elementary school site has been 99.8% secured. This property will be a donation to the school district. Erlebach stated that the playground equipment installation will be about three days behind and our gazebo has been delivered. Violet Blake said they are moving dirt today. Mayor - The Mayor stated the first meeting in July has been cancelled due to the holiday and City Hall will be closed the 3 rd and 4 of July. On June 28th at 6 pm the Ada County Commissioners are being asked to adopt Eagle's area of impact creating an overlap. The first step will be to sit down with Eagle and the Ada County and see ifthere are any compromises. The Mayor stated that it would be likely that this area would be a joint planning area. The Mayor asked Fitzer if he would be the new Legal Counsel for the City of Star. Fitzer stated that he would be. The Mayor welcomed Paul. The Mayor will be gone July 5 through the 9th. Adjournment: McDaniel moved to adjourn the meeting, Bell seconded the motion. All aye: motion cmTied. The meeting was adjourned at 8:35 pm. Approved: � � Nathan Mitchell, Mayor 4