City Council Regular Meeting

Star City Council Meeting Minutes October 6, 2009 The regular meeting of the Star City Council was held on October 6, 2009 at Star City Hall. Council President Chad Bell called the meeting to order at 7:00 pm and all stood for the Pledge of Allegiance. Roll Call: Council persons Tammy McDaniel, Dustin Christopherson, Tom Erlebach and Chad Bell were all present. Mayor Mitchell was absent. Approval of Agenda: McDaniel moved to approve the agenda, Christopherson seconded the motion. All aye: motion carried. Consent Agenda: Christopherson moved to approve the Consent Agenda, McDaniel seconded the motion. Christopherson asked about the Ray Stokes bill. Ward stated that it was for the bond flyer. All aye: motion carried. The Consent Agenda consisted of Regular Meeting Minutes of September 15, 2009 and Claims Against the City for September 2009. Presentation/Public Input: Star Police Report – Chief Ken Ramage – Chief Ramage reviewed the report for August. There were three vehicle burglaries – none were forced entry. Three residential burglaries, one was due to an open garage; one was a teenager watching the house and the other was someone who gained entry by key. Traffic citations and stops were about the same. Chief Ramage stated that Tammy Sereduk has left the City and moved onto the County Detectives. Chief Ramage will bring in the new officer at the next meeting to meet the Council. Committee Reports – Gary Smith, 258 Langer Lake Way, Star, Idaho reviewed the meetings that he has attended. The October 20th Council meeting has been set aside for the Master Plan and Sage will be attending. Betty Smith, 258 Langer Lake Way, Star, Idaho, spoke regarding the Star City banner. Smith stated that they had fifteen submissions. She presented the one that was chosen to the Council. Mina Leech designed the banner and she is an artist and is involved in the art community. Smith presented the banner to the Council for approval. Leech stated that she wanted to make the banner simple and reviewed the design. Smith asked the City Council for their approval of the design. 1 Bell asked for all those in favor of this design for the City banner. The Council were all in agreement for the approval of the City Banner. Public Input – No public input was given. Public Hearing – Unified Code: Bell stated that early this Spring the Council and staff started the process of taking the codes and combining them into a Unified Code. That is what the public hearing is about. Bell declared the public hearing open. Shaw Taylor apologized to the Council that the draft has a formatting problem, there are also grammatical errors. She has worked on it a long time. Councilwoman McDaniel reviewed it and Ward and Hutton have reviewed it. Taylor would like the Council to review the new and or improved language that is not currently in our Zoning Ordinance. Ward stated that it would be easier to go through it chapter by chapter. McDaniel stated that she likes the idea of going through this chapter by chapter. Erlebach stated that we should do two chapters each meeting to complete by the first of the year. Bell stated that the goal is to have it done by the end of the year – we can always call another workshop meeting. Bell stated that it could be the last item of the regular meetings. Christopherson asked if we should continue the public hearing to a date certain. Public – Chris Stokes, 10166 Arrowleaf Court, Star, Idaho, asked what the Council expected from the public as far as input. It is a big task and it would be good to get the right text. Bell stated that there would be setback information, buffers, etc and many sections to the Ordinance. It would be great to get that information out. The citizens can come to City Hall and get a copy on a cd. McDaniel moved to continue the public hearing on the Unified Development Code to November 17, 2009 at Star City Hall, Christopherson seconded the motion. All aye: motion carried. New Business: Star River Walk Bridge Options – Justin Walker, Keller Associates. Walker has talked with other agencies to come up with the best option for the bridge. The first option is longer, both ADA compliant, with eight foot wide decks. The primary differences between the two options are the length. The railing would be removable in case of a flood and cost is different. The estimated cost for the first option is $23,000. The second would be a pre-fabricated bridge, you could remove this bridge in case of a flood – it is smaller and would cost $10,000 less. Walker has broken out the labor costs. These are 2 the most realistic options and we would get the permits. The Corp of Engineers would probably like the second option as it is removable. Christopherson asked what the bridge material made of. Walker stated that the material for number one the deck would be concrete the trussing would be steel and most of the structure would be concrete to accommodate the load. The rail would be aluminum or galvanized steel. Christopherson asked when you came up with the cost estimates what did you have in mind. Walker stated that the railing would be galvanized steel and the deck would be concrete. Bell stated that part of the concern on the smaller bridge would be emergency vehicles - is it strong enough for emergency vehicles. Walker stated that it would hold atv’s and the like, not big trucks. Erlebach asked when estimating did he think about a precast bridge. Walker stated that they didn’t want to get equipment to the south side of the stream. Erlebach suggested setting up a crane up and have it reach across. Bell stated the small bridge is twenty feet long and the other is thirty with approaches, and in reality it is forty plus feet with approaches. Tim Breuer, The Land Trust, stated that the funding that they have secured for the bridge is at $5,000. They could shift more money for a total of about $8,000, but they will need to find additional funding for the rest. There is no right or wrong answer on deciding the options. Bell stated that in his opinion the difference is in the big price difference, putting that aside, he doesn’t think it needs to be the first option, we want to keep it natural. The second option is the best option and he likes that we can pull it out of there. Christopherson agrees with Bell – it’s only a three foot drop, it’s not that wide. It just needs to be a simple bridge and believes the second option is the way to go. Erlebach asked when you talked to the Army Corp how far down did they want the core to go. Walker stated that they didn’t care as much about that. Bell stated that the direction is to go with the second option and it meets the specs and the powers to be are okay with that. We need to see if we can engineer it with help or go to a high school or college that can put it together. OLD/NEW BUSINESS: COMPASS Orthopotography Agreement – COMPASS is asking the City to share the cost of 2010 digital photos. They are asking us to participate in the amount of $4,000. Ward stated that this has not been budgeted for. 3 Shaw Taylor stated that we have discussed this and we should not feel obligated to pay for it. Shaw Taylor does not reference these photos often enough to warrant this $4,000 cost. McDaniel is of the opinion that we should not participate this time around. Christopherson is under the same opinion. Not a lot has changed since 2007. Especially since Taylor stated that she can do without it. Bell is of the same opinion. Christopherson moved to deny the COMPASS Orthophotography Agreement, Erlebach seconded the motion. All aye: motion carried. Golf Course Contract – Bell stated that this is an agreement to buy the golf course pending the decision of the bond election. Christopherson is confused about the earnest money. There are several different amounts for earnest money. Bell stated that the total is $30,000. Erlebach asked if we have gotten an appraisal on the golf course. The City has not gotten an appraisal. Brown stated that the golf carts are under lease, the contract is talking about pumps, irrigation equipment and anything on the golf course. We could assume the lease of the golf carts. Christopherson stated that the agreement talks about the property, but nothing about the business itself. Brown stated that it is purchased as a business, in section 1.5.1 is the real property and 1.5.2 is the other property. Christopherson asked about contracts, books, clients/customer database. Brown stated that it is all included in 2.13.2 contact, leases, and inventory. Brown stated that there is no contract with customers. Christopherson stated that he wants to cover all the bases. Brown stated that for the most part it will cover the operations of the golf course. It covers all the contingencies. With the approval of this the City could walk in and start operating after the bond is approved. Christopherson stated that the agreement ends in February. Brown stated that is the closing. Brown talked about bonding and approval. Erlebach asked when do we legally take ownership. Brown stated it is February 16, 2010. Erlebach asked about section 2.5 condition of property, do we need to change this. Brown stated that we did and will make it as of closing. Christopherson asked Brown if the owners are in agreement with this. Brown stated that they are. 4 Erlebach asked if there are any lawsuits on the property. Brown stated that there is a reference in the contract that there will be a clear title. Christopherson asked if we could take the money out of the capital or impact fees. It could come out of impact fees. Christopherson moved to accept the purchase and sale agreement for the golf course, McDaniel seconded. Roll Call: McDaniel, Christopherson, Erlebach, Bell – all aye: motion carried. Resolutions & Ordinances: Resolution 2009-09 Personnel Policy Manual – Bell stated that this is the new and revised Personnel Policy Manual. Christopherson asked about PTO time and stated that it does not get carried over. He suggested having it accrue and carry over into the next year at a maximum amount. Ward stated that this would happen if the City retirement was with PERSI, but where there is no benefit for carry over it is cleaner to do it this way. Cities are also not supposed to commit next year funds and carrying over PTO would be committing funds to another budget year. Christopherson moved to approve Resolution 2009-09, a Resolution of the City of Star, Ada and Canyon Counties, Idaho, adopting and approving the City of Star Personnel Manual; replacing the Star Policy and Procedures Manual adopted by Resolution 2003- 07A on August 5, 2003; and as later amended by Resolution 2003-12 on October 21, 2003; and providing for an effective date, McDaniel seconded the motion. All aye: motion carried. Resolution 2009-11 DMV Agreement – Bell stated that this is an agreement to pay for the staff and provide the office for the DMV. Erlebach asked if this agreement had changed. Ward stated that it had not. Bell asked when the DMV will start paying for this. Ward stated that that topic will be brought up during the next budget. Christopherson moved to approve Resolution 2009-11, a Resolution for the City of Star, Ada and Canyon Counties, Idaho approving the proposal of the Ada County Assessor’s office asking the City to provide funds for a staffed position for the Motor Vehicle office in Star, Idaho, for the Fiscal Year 2009-2010; authorizing the Mayor to execute such approval on behalf of the City; and providing an effective date, Erlebach seconded the motion. All aye: motion carried. Reports: 5 Staff – Shaw Taylor thanked everyone for input on the Unified Code. Council - Bell reviewed the building permits status. The next meeting will be a workshop at 6:00 on the 20th of October. Adjournment: McDaniel moved to adjourn the meeting, Erlebach seconded the motion. The meeting was adjourned at 8:30 pm. Respectfully submitted: Approved: ______________________ _________________________ Cathy Ward, City Clerk Chad Bell, Council President 6