City Council Regular Meeting

Star City Council Meeting Minutes July 17, 2012 The regular meeting of the Star City Council was held on July 17, 2012. Mayor Nathan Mitchell called the meeting to order at 7:00 pm and all stood for the Pledge of Allegiance. Roll Call: Council persons Gary Smith, Tammy McDaniel and Chad Bell were present; Councilman Tom Erlebach was absent. Approval of the Agenda: Bell moved to approve the agenda and McDaniel seconded the motion. All aye: motion carried. Consent Agenda: McDaniel moved to approve the Consent Agenda consisting of Claims Against the City for June 2012, Regular Meeting Minutes for June 19, 2012, and Beer and Wine License for Maverik, Inc #465, Smith seconded the motion. All aye: motion carried. Presentations/Public Input: Public Input – David Fix, 11460 Celestial Drive, Star, Idaho, read a statement into the record regarding a police incident at his home on July 5, 2012. (See attached) Mayor Mitchell apologized for the incident and stated he would investigate. The Mayor asked if Fix would be willing to sit down with him, the officers involved, and the Police Chief to review the incident. Fix did not respond. The Mayor noted the Police have to respond to all calls reporting possible child endangerment. Bell informed the Council he had been approached by a neighbor to see if he knew anything about the incident. It was agreed the Mayor would follow-up. Old/New Business: City Web Site – Dustin Christopherson – Dustin Christopherson, 12137 Darkwood Drive, Star, Idaho, discussed the three credit card processing option, payment gateways, PayPal, and Access Idaho, for the Council’s consideration. McDaniel noted other state agencies charge a transaction fee, having the customer pay for the convenience instead of the City picking up the cost. When pressed, Christopherson stated he would recommend going with PayPal; the City could later switch if they chose. Mayor Mitchell asked the City Attorney, Cliff Brown, to research the legality of charging a credit card fee. Smith stated he has a PayPal account and wondered if citizens would be required to set up accounts. Christopherson explained the PayPal Payment Program would allow the City to take a credit card without the citizen having a PayPal account. McDaniel felt the City should go with PayPal as long as the City can absorb the cost. 1 Mayor Mitchell questioned PayPal’s security and privacy. Christopherson stated PayPal’s security and privacy practices are pretty rock solid and they do not sell names or lists. Smith asked if the interactive forms for registration would be in place when PayPal is in place, to which Christopherson stated they would. The Council agreed to go with PayPal and the Mayor asked Christopherson to give a google analytic report at the second meeting in August. Feasibility Study Agreement – Mayor Mitchell reviewed the Consulting Fee Repayment Agreement between the City of Star and West Valley Sports for repayment of cost of the feasibility study if the ice rink facility is not built. He is looking for approval to sign both the Repayment Agreement with West Valley and the Consulting Agreement with RincSports Consulting. Bell asked if they could set an area for the study that is different than the City’s area of impact. The Mayor stated they are currently looking at the City’s adopted area of impact. Smith asked about Exhibit A being mentioned in section B. The Mayor stated it was referring to the consulting agreement with RincSports, which the Council had previously approved. Smith stated he felt that in Section 2 the “within two years” should say upon completion or possibly proof of financial capability and building permit in hand. The City Attorney noted that proof of financial capability could still leave the City with a hole in the ground like Boise has. The Mayor pointed out if they needed to do a conditional use and the Council says no, then we get repaid, and if the Council says yes, then the City doesn’t get repaid, thus creating a conflict. The City Attorney stated he felt there needs to be a defined line – such as a due diligence permit. The Mayor asked if the Council was okay with the way the agreement is written or do they want with application entitlement. Bell stated he would like to see with application entitlement. Bell moved to approve the Mayor sign both agreements, adding an amendment stating West Valley must obtain an entitlement application within two years or repay consulting fees to the City. Smith asked is they should add area of impact as the current area of impact; to which Bell stated it was already in the agreement. McDaniel seconded the motion. All aye: motion carried. The Mayor stated he will get the agreements signed this week and they should have results of the study in September. Council Confirmation of Impact Fee Committee – Mayor Mitchell explained he is looking for Council confirmation of the five names, Don Newell, Richard Tinsley, Craig Groves, Kevin Nielson, and Cliff Brown, to be on the Impact Fee Advisory Committee. All five have committed to being on the committee and he will oversee the committee. Bell asked if there was any idea when the committee would meet. Mayor Mitchell stated they estimate having one meeting before August 15th and another in October. 2 Smith asked if the committee meetings would be held like other meeting, to which the Mayor stated they would. Smith asked the Attorney if there were ever any litigation would there be a conflict of interest with the City Attorney being on the Impact Fee Advisory Committee. Brown stated he did not believe there would be and if there would happen to be any litigation he would not be doing the litigation. Bell moved to approve the five committee members to the Impact Fee Advisory Committee, McDaniel seconded the motion. All aye: motion carried. Budget Review – Mayor Mitchell reviewed the income and expenses on the proposed 2012-2013 budget. He noted that the health insurance could change, and if they approve the proposed increase for the Sheriff Department, they may need to adjust the next three line items to accommodate the increase. Bell stated he doesn't think the $25,000.00 comes into play as to whether they cut or keep the current amount of officers. They need to consider if we have the right amount of coverage, not the cost. Smith stated he would like to have a more detailed report of what each officer does. Mayor Mitchell noted the budget being published reflects the figures before the Council and they will need to change any amounts at the public hearing in August. He let the Council know a Town Hall Meeting for public input for the budget has been scheduled for Wednesday, July 25, 2012 at 7:00 pm. Meeting will be posted on the sign, a flyer put up, and he asked Smith if he would do an e-mail notification to citizens. Recreation fees and improvements to the sports complex were discussed. This year’s budget covers backstop, dug outs, and finishing the baseball and soccer fields. If the City wants to put in a cement field next year, they will need to show income coming from savings and an expense in the budget. Mayor Mitchell noted taxable values were up and he is proposing the City assessment’s decrease; but also noted homeowners will not see a decrease in their taxes. Reports: Council – Smith reported the Senior Center had a successful fundraiser at the Hometown Celebration. He stated he had put a photo of the flag at Hunters Creek Park on the front page of the facebook page and was getting a lot of hits to the site. He noted Erlebach has done a great job on placing the bricks around the flagpole. He asked if there would be a chance of buying and placing bricks in the future. The Mayor stated the project will probably continue through the Lions Club and bricks would probably be updated once a year. McDaniel stated she had attended the Hometown Celebration; and reported the Fire Department had 60 plus calls in June and it was looking at having as many if not more in July. 3 Bell stated he had heard good reports regarding the Hometown Celebration. Although he was unable to attend, he was able to work on rounding up the materials for the rocket launching. He also had a citizen report there has been a badger running along Third Street. Mayor – Mayor Mitchell stated he felt the Hometown Celebration went well; was not surprised but was disappointed in the turn out. He would like the Council to think about moving the event to the Fourth of July. People are looking for a Fourth of July activity. At Hunters Creek Park they have killed weeds and will start marking out fields and dugouts. He noted the number of building permits issued is up. The Mayor mentioned there have been three tragedies in the City, a five year old accident victim, a child drowning, and a rape on the river walk. He stated they are looking at increasing patrol at the River Walk. Bell stated he was impressed with our first responders attending the funeral of the five year old accident victim. Adjournment: McDaniel moved to adjourn the meeting, Bell seconded the motion. All aye: motion carried. The meeting was adjourned at 9:00 pm. Approved: Respectfully submitted: ________________________ Nathan Mitchell, Mayor _____________________________ Kathleen Hutton, Deputy City Clerk 4 5 6 7