City Council Regular Meeting

Star City Council Meeting Minutes February 17, 2015 The regular meeting of the Star City Council was held on February 17, 2015 at 7:00 pm at Star City Hall, 10769 W. State Street, Star, Idaho. Council President Chad Bell called the meeting to order at 7:00 pm and all stood for the Pledge of Allegiance. Roll Call: Council persons Richard Lockett, Tom Erlebach and Chad Bell were present; Councilwoman Tammy McDaniel was absent. Mayor Mitchell was running late. Approval of the Agenda: Erlebach moved to approve the Agenda, Lockett seconded the motion. All aye: motion carried. Consent Agenda: Lockett moved to approve the Consent Agenda consisting of: Regular Meeting Minutes of January 6, 2015, Claims Against the City for January 2015, Findings of Fact & Conclusions of Law for the Alderbrook Preliminary Plat, Proclamation for Marie McGrath Collins and Pay Request #2 for the Restroom/Concession Stand, Erlebach seconded the motion. Question: Erlebach asked for clarification on the playground equipment at Alderbrook. Ward will go back to the minutes and find out. All aye: motion carried. Public Input: No public input was given. Old/New Business: Hometown Celebration – Teri Christopherson stated that the organization group has talked about the Hometown Celebration, the pros and cons. The group has three questions of Council: are we having another Hometown Celebration, do you want the same group chairing it and what is the budget. Erlebach stated that he would like to see the ladies do it again this year. Yes, we are doing the celebration again. Christopherson handed out the budget they prepared from last year. The Mayor wants to know what the Council wants to spend this year. Erlebach moved to approve $20,000 for the Hometown Celebration, the fireworks have already been paid for, Lockett seconded the motion. All aye: motion carried. Landscape Maintenance Decision – The Mayor explained that the landscape maintenance was discussed at the workshop and Council was asked to come back with a decision. A bid was presented for what Olson and Sons are willing to do and it was compared to in-house employees. Bell stated that he has gone back and forth, he believes it is in the best interest of the City to go with Olson & Sons, but we need to get a better handle on the relationship between Todd Crockett and Kathy Olson. Bell’s only concern is the disconnect between our own personnel and Olson’s. We need to make it very clear to the Olson’s that Todd manages Kathy. It needs to be handled. Crockett needs to understand that he needs to take care of things. Olson’s have done a great job for the City and Bell doesn’t want to terminate that agreement. The Mayor has the same understanding of the relationship and it will be different than last year. There is a huge difference when you price something and they have a scope of work in mind. The Mayor stated that as long as we go to Todd with what the Olson’s said they would do, there shouldn’t be a problem. If we ask anything of the Olson’s above what they’ve stated they would do, then we pay for it. The Mayor believes it makes better sense financially. 1 The Mayor stated that he plans to do a half-day walk through with Crockett each month. All Council members are welcome to go. Erlebach stated that Crockett needs to step up and take charge of a few things as well. The Mayor stated that within the next 30 days everyone needs to do a walk through. Bell moved to approve the Olson & Sons landscaping contract for $45,000 for maintenance and mowing of city properties for the 2015 year, Lockett seconded the motion. The contract is for nine months to include the scope of what was written. All aye: motion carried. Ordinance No. 245 Hope Ridge Rezone and Development Agreement Termination – Bell moved that pursuant to Idaho Code, Section 50-902 the rule requiring an Ordinance to be read on three different days, with one reading to be in full, be dispensed with and that Ordinance No. 245 be considered after reading once by title only, Erlebach seconded the motion. Roll Call: Lockett, Erlebach and Bell – all aye: motion carried. Bell moved to approve Ordinance No. 245, an Ordinance of the City of Star, Idaho, amending Ordinance No. 153. Terminating the Development Agreement (Ada County Recording No. 106150539) for the Hope Ridge Subdivision, located at the northeast corner of Munger Road in Star, Idaho and amending the zoning map of the City of Star to reflect a zoning change from Residential (R-3DA) to Rural Transitional (RT); and providing for an effective date, Erlebach seconded the motion. Roll Call: Lockett, Erlebach and Bell – all aye: motion carried. Database for the City Discussion – The Mayor explained the problems we are having with just having spreadsheets for the recreation program. The City asked two entities to provide estimates for bids on creating a database. The first is a private person that works with Shawn Trent and the second is with IntegraNet. Council was presented with the bid from Chris Munoz and Shawn Trent for $6,000, IntegraNet’s cost would be about $40,000. Discussion was held on what this is for. The Council agreed to move forward with Munoz and Trent’s work. Reports: Staff - Ward asked what is happening with the Resolution on personnel policy. There are three issues that need clarification – the Mayor’s phone bill, fuel for Crockett and who will be approving purchases. Council stated that the City will pay half of the phone bill; we need to purchase a truck for Crockett, but for now Crockett needs to get fuel for his truck and the Mayor will be approving purchases. A new resolution will be ready for the next Council meeting. Ward stated that April 3 & 4 is open for the Council Retreat. Council - Lockett stated that he attended the Fire Department meeting and they are in the black. He also attended the Chamber banquet and Thursday this week is the Chamber meeting. Erlebach stated that his vacation was good. Bell stated he attended the VRT board meeting. Mayor – The Mayor stated that we are getting close to wrapping up construction on the concession stand. We are past substantial completion date. The Mayor asked Council how they want to handle the 2 concession stand; we can rent, rent for set fee, city can take a percentage or cities are running concessions or partnering with non-profits to run the concessions like the Lions Club, Chamber or Seniors. The Mayor asked for clarification on the retreat and workshops. Bell stated that we talked about the retreat on April 3 & 4 and meeting with Ingraham, Weston and Crockett on March 31st to review the direction they are going. The Mayor stated that items for the Retreat will include budget and capital projects. We need more input for other items. We will also discuss the land use code. The Mayor stated that he met with The Land Trust and Heron River people. They will have proposals to Council of more detailed engineering work. They want to do short term (2 year) and long term (5 year) planning. Erlebach asked about moving the “future park” sign down to Heron River area. Erlebach will move the sign. The Mayor met with a man regarding creating a possible nature preserve, this is a joint project with the Elementary School. Erlebach asked for introductions – Larry ______ stated he was the new Youth and Outreach Minister for Life Springs, it is a new position. Tammy Watson-Sullivan invited the Council to the next chamber meeting. Adjournment: The Mayor adjourned the meeting at 8:30 pm. Approved: ______________________________ Nathan Mitchell, Mayor Respectfully submitted: ___________________________ Cathy Ward, City Clerk 3