City Council Regular Meeting

City of Star Council Meeting Minutes January 19, 2016 The regular meeting of the Star City Council was held on January 19, 2016 at 7:00 pm at the Star City Hall, 10769 W. State Street, Star, Idaho. Mayor Chad Bell called the meeting to order and all stood for the Pledge of Allegiance. Roll Call: Councilmen Kevin Nielsen, Trevor Chadwick, Richard Lockett and David Hershey were all present. Approval of the Agenda: Lockett moved to approve the agenda, Nielsen seconded the motion. All ayes: motion carried. Consent Agenda: Lockett moved to approve the Consent Agenda consisting of: Regular Meeting Minutes of January 5, 2016 and Findings of Fact & Conclusions of Law for: Moon Valley Multi-family Development Conditional Use, Star Middle School Conditional Use and Republic Storage Conditional Use, Chadwick seconded the motion. All ayes: motion carried. Presentations/Public Input: Presentations – Michael Keyes, 338 S. Longbay Way, Star, Idaho, stated he was there as a representative for a group of citizens actively involved in moving the city forward. He submitted two draft documents; first a Planning and Zoning Commission plan and then an Economic Development Committee plan. They will work under City government, and will be accountable without being under the whim of any one elected official. It is not his intention that these documents be final, but a starting point for the Council. This is one possible path. He tells everyone to set your clocks back 20 years when they come to Star. He believes Star wants citizen involvement. They want to be involved in an orderly development process. They are ready to be put to work. Chadwick appreciates the input. Nielsen asked who the members of the group are. Keyes stated that they are Gary Smith, Gerrard Cattin, Sarah Keyes, Michael Tralficante, himself and David __________. Nielson asked about the comment “they don’t want to be at a whim of any one person”. Keyes stated that there were some committees in the past that were made ineffective, they want to serve the entire City Council. Keyes stated that want something more structured. The Mayor stated that we will take these documents with us to the retreat. He appreciates the help and willingness to serve. Michael Tralficante, 301 S. Sellwood, Star, Idaho, invited Mayor and Council to the Chamber of Commerce meeting to build a dialog. It will be at 6:30 pm at City Hall. 1 Old/New Business: Roselands Subdivision, Final Plat, Phase Three – The Mayor stated that normally these final plats would be put on the Consent Agenda, but with a new Council he wanted to run through the exercise of going through it. The Mayor stated that this phase was identical to the Preliminary Plat. Chadwick asked if the Residential R-3 DA is for this phase or for all three phases. The Mayor explained the development agreement and that it was for the entire parcel, not one phase. Nielsen moved to approve the Roselands Subdivision, Final Plat, Phase 3 with the 13 conditions of approval, Hershey seconded the motion. All ayes: motion carried. Computer Back Up Discussion/Approval – The Mayor stated that in the Council packet there is a breakdown of computer problems we are having with the backup system. The Mayor read Shawn Trent’s letter and recommendation, cost is roughly just under $5,000. We do have the budget for it. Lockett asked if we will replace it. It is a tape storage system. Nielsen stated that tape backup systems are the dinosaur of the industry, disk is the second choice; there are also cloud based backup systems. Nielsen would like to research it more. Discussion was held on the system and options. Yorgason stated that the Government does require a document retention policy. Bonds are permanent, can be kept digitally, different types of documents. Trent can meet and maybe have a plan prior to the next week. Security is an issue. The Mayor asked Nielsen to meet with Trent prior to next Friday, then have a decision in February. The Mayor would like to be at the meeting. Reports: Staff – Nothing to report. Council – Nothing to report. Mayor – The Mayor stated that we opened bids for the Skatepark; we only received one bidder and the bid came in higher than anticipated. It will be on the next agenda for a decision. The only bid was from Grindline. We invited seven companies and only one bid. Council will have a retreat on the 29 & 30. If there is anything you want on the agenda, let the Mayor and Ward know. We are getting a new roof. We have had several areas of leakage and we do have a 25 year guarantee. The company has said they will replace the entire roof. 2 The Mayor and Ward met with the ITD district engineer regarding access off of Hwy 44; we have clarity as far as what each entity wants. They are planning a corridor study. They want to widen State Street to five lanes; not that it will happen anytime soon. It is not even on the 20 year work plan. We do have challenges, specifically the property next door. It was a good meeting. Denice VanDoren stated that the new website looks awesome. The Mayor stated that it was up as of 11:00 am this morning and we will have some changes. The next project will be the registration for Recreation on-line. Adjournment: – Lockett moved to adjourn the meeting, Chadwick seconded the motion. All ayes: motion carried. The meeting was adjourned at 7:35 pm. Approved: __________________________ Charlton Bell, Mayor Respectfully submitted: ___________________________ Cathy Ward, City Clerk 3