City Council Regular Meeting

Star City Council Meeting Minutes June 20, 2017 The regular meeting of the Star City Council was held on June 20, 2016 at the Star City Hall, 10769 W. State Street, Star, Idaho. Mayor Chad Bell called the meeting order at 7:00 pm and all stood for the Pledge of Allegiance. Roll Call: Councilmen Hershey, Lockett, Chadwick and Nielsen were all present. Approval of the Agenda: Nielsen moved to amend the Agenda removing item 6A from the Agenda and approving all other items, Lockett seconded the motion. All ayes: motion carried. Consent Agenda: Chadwick moved to approve the Consent Agenda consisting of: Regular Meeting Minutes of June 6, 2017, Findings of Fact & Conclusions of Law for: S. Crystal Springs Development, Pinewood Lakes Villas, DMK Development and Verizon Wireless Conditional Use Permit, Lockett seconded the motion. Nielsen stated that the Verizon antennae is higher than it is supposed to be. Ward will check on this. All ayes: motion carried Presentations: Audit Report – Jared Zwygart of Millington Zwygart stated he was here to present the annual audit report the City’s financial statements. They do the audit and management is responsible for the financials. Zwygart reviewed the government audit standards – page 5. The page is like a for- profit statement with assets totaling eight million dollars, they are not usually saleable items and not liquid assets. On page 7, the carry-over is only three million dollars. The assets in cash were reviewed. The total fund balances is $3,076,313.00. For revenues and expenditures, the City brought in about $300,000 more than normal. The fund balance ending is $2,546,398.00. On pages 21 & 22 the budget is broken out more for the City’s purposes. The total revenue is $510,820.00 and expenses came in under the budgeted amount. They did not see any issues and referred to the letter of compliance issues. Zwygart stated there was no debt, they don’t belong to PERSI and there were no major issues. The scholarship fund has a balance of $8,000. Chadwick asked if Council can read the audit and then come back to it. The Mayor will put it on a future agenda for approval. Zwygart stated he would be more than happy to come back or they can ask Ward and she can relay the question. Ada County Highway District – Chip Sealing Presentation – Tim Nickelson is the Maintenance Manager. Nickelson presented the Council with a power point presentation on Chip Sealing. Total anticipated cost is eight million dollars. It takes 25,000 team hours and there are 550 lanes miles of road. It will take approximately 43 days. They will not be operating from June 29 through July 5, 2017. They should be done by August 31, 2017. They’ve reached out to all the affected parties. Star is in zone 6 of the maintenance zone. They will be chip sealing all collector and arterial and 50% of residential every six years. Nickelson reviewed zone 6 with a map that was given to Council. The red roads are arterial and collector roads, others are residential. They are coordinating with ITD. They will have daily updates on the website. 1 Alexis Pickering – Bike Park Grant – Pickering stated that she is with Central District Health, as a Health Policy Analysist. She works with local governments on physical activity and nutrition. She has a grant opportunity, funding would be through CDC which supports physical activities. A two day workshop was presented by the Looking Glass Academy where they learned how to do a walkability audit. This audit was held in Star. They looked at three specific locations in Star – the state highway, Hunters Creek Park and the Star school campuses. The information shows the assets, and improvements to consider. One would be adding bike racks. There could be several things to add to the parks – innovative ideas. The baseball area needs to be accessible for handicap. The school campuses could have pickle ball courts. Blue Cross has a grant proposal that could be used for bike racks. The grant is $10,000. The City needs to show it is committed and it’s long term. Requirements would be committing to matching grants and working with ACHD. They have a vision for new subdivisions to meet these requirements. Chadwick stated that we are working at Pavilion on a dirt track. Pickering stated that they want to do a lot. They went with a Portland based contractor and designed the bike racks to look like a star with different colors, tied into art and includes helmet loaner station both at the pump track and Hunter’s Creek Park. They have not finalized the plan yet. At the bike park we need to have loaner helmets to encourage wearing the helmets. We can put the grant together, the grant with Blue Cross of $10,000 is due soon. Two helmet stations are $3,000. Each star holds four bikes. A concrete pad for these would add cost. The Mayor asked if the grant requires matching funds? Pickering stated that it did not. The Mayor asked what kind of administration time would be required? Most of these grants have an employee that puts the grant together. Pickering stated there are a lot of volunteers, there will be about 30 hours of reporting and will cost about $1,500. Her relationship is why they could get this grant. The Mayor stated that we need specifics, and we need to take this to the retreat. We will discuss it this week and will make a decision fairly quickly. Pickering will get numbers. Old/New Business: Ordinance No. 259 Pinewood Lakes Villas Rezone & Development Agreement – The Mayor stated that this Ordinance is adopting the zoning change with a development agreement for the Pinewood Lakes Villas and asked if there were any questions. There were no questions. Chadwick moved that pursuant to Idaho Code, Section 50-902 the rule requiring an Ordinance to be read on three different days, with one reading to be in full, be dispensed with and that Ordinance No. 259 be considered after reading once by title only, Nielsen second the motion. Roll Call: Hershey - aye, Lockett - aye, Chadwick – aye, and Nielsen – aye: motion carried. Chadwick moved to approve Ordinance No. 259 Pinewood Lakes Villas Rezone & Development Agreement, an Ordinance rezoning certain real property located in the City of Star, Ada and Canyon Counties, Idaho, the property is generally located south of Star Street, east of Can Ada Road and west of High Brook Way in Star, Idaho. (Ada County Parcel #’s R7084450010, R7084450020, R7084450030, R7084450060, R7084450070, R7084450080, R7084450090, and R7084450100) from Residential (R4) to Residential (R4) with a Development Agreement (R4- DA) and a Commercial (C1) classification; amending the Zoning Map of the City of Star to reflect such changes; and providing an effective date, Lockett seconded the motion. All ayes: motion carried. 2 Ordinance No. 260 DMK Development Rezone & Development Agreement – The Mayor explained that this Ordinance adopted the rezone and development agreement for DMK Development. Nielsen moved that pursuant to Idaho Code, Section 50-902 the rule requiring an Ordinance to be read on three different days, with one reading to be in full, be dispensed with and that Ordinance No. 260 be considered after reading once by title only, Lockett seconded the motion. Roll Call: Hershey - aye, Lockett - aye, Chadwick – aye, and Nielsen – aye: motion carried. Nielsen moved to approve Ordinance No. 260, an Ordinance of the City of Star, Idaho, rezoning certain real property located in the City of Star, specifically located at 11347 W. State Street, from a Residential (R8) classification to a Commercial (C2) classification; amending the zoning map of the City of Star to reflect such changes; and providing an effective date. Hershey seconded the motion. All ayes: motion carried. Reports: Staff: Chief Vogt stated that the river is down, but they will need to keep it at 4700 cfs. There has been no word on the river usage yet. Returning sand bags go into the garbage and the sand is to be put in a pile at the River. Council: Hershey stated all the prep for HTC is happening; it will be a tremendous event. It is an honor to be liaison to this committee. He looks forward to helping celebrate our town and country. Nielsen stated the EDC had an excellent meeting with a consultant on a way to put our economic development strategies for planning and zoning in place. He is excited to where that committee is going. Mayor: The Mayor stated the Service Day was last Saturday where they invited organizations that were service oriented to come together. Other organizations there were invited. They had a good turnout for the first one. At least 320 people showed up until the storm chased everyone out an hour early. The Mayor thanked all that participated. They planted about 25 trees at Hunter’s Creek and Blake parks. Our crew finished the planting, all total there were about 31 trees. He attended a COMPASS board meeting yesterday. Discussion revolved around ITD’s priorities, some are not as high as he thought. We will not have a fourth of July meeting as it is cancelled and invited all to the HTC. The retreat is scheduled for this Friday and Saturday and will be held in Jerome. He will be attending the TVP meeting on Monday. Executive Session: Chadwick moved to go into Executive Session under Idaho Code 74-206 (1)(b) to consider the evaluation of a public officer, Nielsen seconded the motion. All ayes: motion carried. Hershey moved to come out of Executive Session, Nielsen seconded the motion. All ayes: motion carried. 3 Hershey moved to allow the Mayor to renegotiate the City Attorney‘s contract due to increased work load to the amount of $3,000 per month, Lockett seconded the motion. All ayes: motion carried. Adjournment: The meeting was adjourned at 8:11 pm. Approved: Respectfully submitted: __________________________ Charlten Bell, Mayor __________________________ Cathy Ward, City Clerk 4