City Council Special Meeting

Star Council Meeting Minutes June 10, 2008 The Special meeting of the Star City Council was called to order by Mayor Nathan Mitchell at 6:35 pm at the Star City Hall. Roll Call: Council persons Tammy McDaniel, Dustin Christopherson, Tom Erlebach and Chad Bell were all present. New Business: Roselands (Collina Vista) Park Discussion – The Mayor explained that we have before us the development agreement for Collina Vista Park. This was put together when the financial status was different. The Mayor reviewed the development agreement: 3.1.4 States that a 7.57 acre park will be dedicate to Star. 3.1.5 States that the City shall reimburse in full to developer all incurred expenses for the park through 100% of the park impact fees from the Collina Vista buildings and 40% of all other park impact fees from the City until the developer is paid in full. The City shall then take over full maintenance of the park. The Mayor discussed the disbursement of park fees and stated that the DA was unclear as to when the fees were to be paid. Erlebach asked if anything had been done up there yet. Warren Kirk, Peterson Development, stated that there are rough berms and the secondary water (irrigation) is stubbed to the park, there are no sprinklers installed yet. All utilities have been stubbed to the park. Christopherson asked what the plans were and how long until they get it going. Kirk stated that they were suppose to have sewer through Orion Park, but had to go through private property owners which took more time. There is black top installed, they need to put in street lights and a few other items. They plan to stay as the developers of this subdivision. McDaniel asked about sides entrances. Kirk stated that the parking lot for the park won’t happen until the second phase is going. Kirk would love to have the irrigation, grass and some trees installed, maybe some screening. The Mayor stated that the question is - will people use the park with no houses around there or should we make it green and spend the money in other places. 1 Kirk asked Council if this is something that will create a sense of community if we build it now? That is what they would like. The Mayor reviewed the fee schedule in section 3.1.5: the developer shall receive 100% from all houses built in the subdivision from park impact fees. The other would be 40% of park impact fees from other areas. This 40% would have come from surrounding subdivisions if they had gone in. Christopherson stated that he likes the idea of planting trees and grass. Kirk stated that they are open to ideas for coming up with a formula of creating growth in the subdivision. The Mayor stated that if park impact fees are $2,000 and Peterson is willing to put up the price of the park, they could start things. Discussion was held on the price of installation of irrigation, seed and trees. Bell stated that conservatively $40,000 would get the three acres going. Bell feels we need checks and balances on this project. McDaniel asked if we could modify the development agreement. The Mayor stated that we could modify it but it will need to go to public hearing. Kirk stated that the proposed numbers for landscaping last year were high, but that a design review would also be added for about $8,000. The Mayor said for the three acres we would be about $50,000. The Mayor suggested giving the developer $3,000. This would be the park impact fee along with the City’s share of the building permit which is roughly $800 and the City would pay for maintenance. The Mayor stated that the maintenance would be done by the City. Kirk wanted to reread a section of the development agreement. The developer shall dedicate the 7.57 park. Kirk wants to dedicate the entire amount. The Mayor believes that the trigger on the 40% is that when the improvements are done. Kirk believes the trigger was when this was approved. Bell stated that his perception was triggered when the park was built. The Developer would start getting 100% of park impact fees and then 40% from other park impact fees. We will draft a proposal and send to everyone. The proposal will state that we will give the developer the impact fee, plus the City’s share of the building permit for a total of $3,000. 2 Kirk asked if this was to accelerate the re-imbursement. The Mayor stated that it was which will roughly be about 17 or 18 building permits. Bell stated that we need to make sure the language is only for re-imbursement for phase one, then after first phase then it reverts back to just an impact fee; and to have it reviewed annually. We also need to keep the five year completion in mind. Kirk discussed section 3.1.6 the park and trail system. They have agreed to the path and there is a similar path on along the same line from Hope Ridge Estates on the western boundary. Kirk wants to petition the City. There is an off spill into wet wells on the side of the path and it would have been underground per plans and can still be but the creek that runs along the path, they believe fits better than piping the creek. They are bringing it before you, as they would like to have more of it open – they believe it augments the trail. The creek is within the seven and half feet of trail. Bell stated that there would be additional maintenance for the City and it will be eating up the path. Christopherson asked that the Council get to review the amended DA prior to going to public hearing. The Mayor asked if anyone in the audience had any questions. Richard Tinsley asked about vandalism with the park being so isolated. The Mayor stated that that is what our deputies are patrolling for. Kirk stated that they will not seed the park until the Fall. Adjournment: Bell moved to adjourn the meeting, Erlebach seconded the motion. All aye: motion carried. The meeting was adjourned at 8:00 pm. Respectfully submitted: Approved: ______________________ _________________________ Cathy Ward, City Clerk Nathan Mitchell, Mayor 3