City Council Special Meeting- Workshop

City of Star Council Meeting Minutes February 16, 2016 The regular meeting of the Star City Council was held on February 16, 2016 at 7:00 pm at the Star City Hall, 10769 W. State Street, Star, Idaho. Mayor Chad Bell called the meeting to order and asked Tristan from Boy Scout Troup 85 to lead the Pledge of Allegiance. Roll Call: Councilmen Kevin Nielsen, Trevor Chadwick, Richard Lockett and David Hershey were all present. Approval of the Agenda: Lockett moved to approve the agenda, Chadwick seconded the motion. All ayes: motion carried. Consent Agenda: Lockett moved to approve the Consent Agenda consisting of: Regular Meeting Minutes of January 19, 2016, Claims Against the City for January 2016, Council Retreat Notes for January 29 & 30, 2016, and Council Workshop Notes for February 2, 2016, Chadwick seconded the motion. All ayes: motion carried. Presentations/Public Input: Presentations – Brian Dickens – Concession Stand - Brian Dickens, 10984 W. Box Canyon, Star, shared some background information on himself. He stated he is looking to align his ideas regarding the concession stand with what the City is looking for. Dickens shared some of the history regarding his inquiry into the concession facility beginning in April 2015 to his being before the Council tonight. He explained his experience, and his brothers, in restaurant operations and feels that once a decision is made they can be up and running in 30 to 45 days. They are looking for a one-year lease and would be vending during Star Rec sporting events and for other activities during the off season, such as ice skating, races, music events and other sporting events or camps. They are planning on outfitting the facility with their own equipment. Rent is being proposed at $10.00 per square foot for the year. Dickens stated their goal is to provide a service to the community, maybe provide a few jobs, and to make a profit. After nine to ten months of operation they foresee coming back before the Council and negotiating a renewal of the lease. Chadwick asked what the square footage of the facility was and Dickens stated he estimated it at 900 square feet. Bell asked if he had spoken with Ron Weston regarding the Rec schedule and the days the City would like the facility open. Dickens stated he hadn't received any feedback from Weston or Kim Ingraham. He would like to be open for practices as well as for games. Bell noted he had spoken with Weston and Ingraham this morning and they especially would like the facility open during the games which will be on Thursdays, Fridays and Saturdays. Dickens stated that would be his minimum expectation, and he would like to supplement times by being open for other activities. 1 Nielsen asked about the other winter activities mentioned, especially ice skating. Dickens stated he had seen other cities freeze a small portion of a parking lot for skating in the winter. Would like to see races beginning and ending at the park and they would be open for vending. Nielsen asked about the food menu they were looking at. Dickens stated it would probably be regular stadium food such as burgers, hot dogs, ice cream, cold and hot drinks. Bell informed Dickens he would not be able to have the concession stand open during the Star 4th of July Hometown Celebration as they make this event open to non-profit groups, as well as the fireworks display would be blocking the concession area. Dickens stated he was fine with that. Nielsen asked for more information regarding his restaurant experience and Dickens shared details of businesses he had run. Hershey noted Dickens would be outfitting the facility with his own equipment and felt they should address the City's and his liability. He asked if Dickens would be working with the Rec Department regarding activities and did he plan on doing any catering from the facility. Dickens stated he would not be doing catering, but in generating more income may have clothing and miscellaneous items for sale. Any events he would be looking at bringing to the park he would be clearing with the City, although his primary concern is the sporting activities. Bell informed Dickens that at the retreat they had decided they would like to work with him and asked Dickens to bring back a more detailed proposal. Chadwick asked what he was looking at for rent, to pay by the month or yearly. Dickens stated they were looking at estimated $9,000.00 divided by 12 months. Bell stated that will need to be clarified in the next proposal. He informed Dickens they would like him to pursue the lease and he was free to contact staff for any assistance. Public Input - Gerard Cattin, 12097 W. Caribee Inlet, Star, asked if there were any plans to publish the retreat notes and wondered if the Mayor would summarize the retreat tonight. He asked if they had discussed forming committees and wanted to suggest having music in the park. Bell stated they would give a summary of the retreat during Reports at the end of the meeting. He clarified that the Council made no decisions at the retreat; that all decisions are made at Council meetings. Craig Groves, 1500 W. Bannock, Boise, stated he wanted to revisit housing diversity in our community. He complimented the City on the quality of housing Star has and that we have a healthy housing stock of homes. He noted he had previously requested consideration for a 73 unit gated community in the Heron River Subdivision. He has been led to understand that after the retreat this Council does not want any gated communities because of maintenance costs. He discussed viable housing and diversity in housing. Groves pointed out that the neighborhood he is looking at in Heron River has no stub streets to the east or west and the river is to the south. The Ada County Highway District is in agreement with this gated community as there is no connectivity with other property. He asked they reconsider gated communities based on market demand for them, higher tax revenue, and private streets are a win/win for everybody as the 2 citizens do not pay to maintain the streets, the resident of the community do. Bell explained that at the retreat they had talked a lot about general things and the City's Comprehensive Plan. The Comprehensive Plan does not allow for gated communities. If the Council was to allow gated communities they will need to redo the Comp Plan so as to not continue doing exceptions. This did not mean an absolute no to these types of communities. Old/New Business: Proclamation – Purple Heart City – Donald Terono with the US Armed Forces Purple Heart Association stated he would like to propose naming the City of Star as a Purple Heart City. He explained the Purple Heart was one of the oldest military decorations and was initiated in 1782 by George Washington for extraordinary service of ordinary men. The Purple Heart badge is awarded to men and women who have served in battle and been wounded or killed. Terono declared the City of Star a "Purple Heart City" and presented a sign declaring such to the City as well as a parking sign for the parking lot. Mayor Bell stated they would place the parking sign closed to our entrance. Mayor Bell then read the Proclamation the City had prepared and thanked the military members and members of the Association in the audience for their service to our country. Resolution No. 2016-03 “In God We Trust” Display - Mayor Bell explained the Resolution before them was to allow the display of our nation’s motto "In God We Trust" on a wall at City Hall. Nielsen moved to approve Resolution No. 2016-03, a Resolution of the Council of the City of Star, Idaho, supporting the display of the national motto “In God We Trust” in the Star City Council Chambers at City Hall, Nielsen read Resolution No. 2016-03 in its entirety, Hershey seconded the motion. All aye: motion carried. Skate Park Bid Discussion/Decision – Mayor Bell explained they had put the skate park out to bid and had received only one bid. In talking with other potential bidders they had stated they did not have the skill for the project and could not compete with Grindline. In talking with our engineer and others he learned the bid was in line for this type of project. He is asking how they would like to proceed, accept the bid or go out to bid again. The Mayor noted Grindline is willing to accept donations to the City, which could bring the cost down. He asked the City Attorney, Chris Yorgason, how to word it that they decrease the bid by donation amounts. Yorgason stated they could state they accept the bid not to exceed a certain amount and that Grindline is willing to work with Tom Erlebach regarding donations. Mayor Bell questioned how long they had to accept or decline the bid. Yorgason stated State Code does not have a set time; they would need to see if the bid documents have a set time. Bell noted this was an item of discussion and he was not looking for acceptance tonight. He would like to know the specifics of the donations before accepting. Yorgason noted that as long as Grindline was okay with the delay they could wait. Hershey stated they could see if Grindline is willing to extend the bid. They could ask them to put a definite date bid is good till. 3 Bell stated he is looking for direction and asked if they would like to put this item on the next meeting agenda. Lockett stated he would like to table to the next meeting as he has been talking with Erlebach and he would like to do a presentation to the Council regarding the donations he has received. The Mayor noted they can word accepting proposal to be reduced by fair market value of in-kind donations. Nielsen stated he agreed that two weeks was not to long to wait for a presentation. Hershey stated he felt they should accept the bid with wording regarding fair market cost. He agreed they could wait and put on the next agenda. Mayor Bell will inform Tom Erlebach and Matt with Grindline that this item is to be discussed at the next Council meeting. Discussion on CPR/Defibulators for City Hall – Mayor Bell explained the Star Fire Department has two portable defibulators they are offering to give to the City. They are offering to train City staff on the use of the defibulators and CPR training for $40.00 a person. They do need to have some certified people capable of operating the defibulators in order to donate them to the City. Chadwick stated West Valley Little League had three and the units tell a person how to use them. Bell stated the Fire Department stipulated they would like to have certified people at City Hall in case no one, such as a police officer or fireman, are available. They are looking at putting one at City Hall and one at Hunters Creek Park. At the park they would need to get a secure box for the defibulator and thought that would run around $125.00. Yorgason informed them it was within the Mayor’s discretion to authorize, but a motion would be appropriate. Nielsen asked what kind of maintenance would be required. Chadwick stated they replace the batteries yearly and replace the pads every two years. Chadwick stated that whatever the cost – no life is worth not having the training and machines. Bell stated they would be offering the training to any of the City staff. Chadwick moved to approve the expenditure for the training and security box enclosure, and to accept the donation of the defibulator equipment, Lockett seconded the motion. Nielsen stated he would like a spending limit set and recommended $1,000.00. Chadwick amended his motion to reflect expenditure not to exceed $1,000.00, Lockett amended his second. All ayes: motion carried. Reports: Staff – Nothing to report. Attorney – Nothing to report. 4 Council – Hershey stated he had introduced himself to the school and the library as he is the City’s liaison to them. He has also done a ride-a-along with our officers. Lockett stated he attended the Fire Department Meeting Thursday and they are now in the black, partly due to selling some property. He attended the retreat and they discussed many topics. Chadwick stated he attended the Star Chamber Meeting and they are looking to reestablish community communication. He stated he is the City liaison to the Star Sewer & Water District and to ACHD and will be attending their meeting in March. He informed the Council he had checked into having the City light poles powder coated and it will cost around $200.00 to $300.00 per pole; estimating around $6,000.00 to do all the City streetlights. Nielsen stated he had been assigned to talk with Shawn Trent, the City’s IT person, to discuss different options and strategies for modernizing the City’s computer system. Trent is getting some numbers together for different proposals. Nielsen was assigned to put together an Economic Development Committee and is liaison to the Star Chamber of Commerce and the Boise Metro Chamber of Commerce. He attended training at COMPASS. Mayor – The Mayor reviewed the retreat and noted they decided to instigate five committees: Economic Development Committee, a Transportation Committee, an Activities/Service Committee, a City Beautification Committee, and a Mayor’s Youth Committee. They will continue offering Mayor Scholarships’ to graduating seniors in Star and had discussed several fund raisers for the scholarship fund. At this time they are looking for help with the Star Hometown Celebration, especially for volunteers to be in charge of the event. The past organizers have stepped down, but will still be involved. Bell noted he had met with the Board of Directors putting in an ice rink and event center in Star. The City will be looking for 13 to 15 acres to put the Star Event Center on. He had attended the Boise Chamber of Commerce meeting last week and they feel this valley is thriving and will continue to thrive. The Mayor and Council will be extending invitations to citizens to be on the various committees. He invited anyone to let City Hall know if they were interested. Bell informed the audience that St. Al’s is building an intermediate/primary care facility next to City Hall. Adjournment: – Mayor Bell adjourned the meeting at 8:35 pm. Approved: __________________________ Charlton Bell, Mayor Respectfully submitted: _____________________________ Kathleen Hutton, Deputy City Clerk 5