City Council

Steelton Borough Special Council Meeting March 8, 2010 The Special Council meeting was called to order at 5:34 p.m. by President, Jeffery Wright with the pledge of allegiance, followed by a moment of silence. In Attendance: Absent: Jeffery L. Wright MaryJo Szada Stephen Shaver Michael Albert Dennis Heefner Lisa Wiedeman-Krosnar Maria R. Marcinko Mayor Thomas Acri Kathleen Handley, Asst. Secretary Treasurer John M. DeSanto, Jr., Secretary Treasurer David A. Wion, Solicitor Dennise Hill, Executive Assistant PUBLIC COMMENT: Agenda Items Only There were no comments. COMMUNICATION: Dorothy Bangert, Swatara Township; On behalf of the Seniors Advisor Board – Letter from Swatara Township Senior Center offering the Steelton Senior Center an offer in writing to merge with Swatara. This was submitted for Council’s information. NEW BUSINESS: Ed Ellinger, PE HRG, Inc. and Matt Cichy, PE HRG, Inc. – Present for consideration East End Sewer Separation Project Bid Proposals and Award. Mr. Ellinger stated that the bids were opened on Thursday March 4th and a total of nine bidders submitted proposals. Joao Bradley was the lowest bidder. Their amount is: $3,282,282.00. Mr. Ellinger said that this company is very reputable and has done work for HRG in the past. Mr. Ellinger said that the Pennvest application process closes on April 15, 2010. All pertinent documents need to be received by Pennvest no later than March 19th, including a signed agreement between the Borough and Joao & Bradley Construction Co., Inc. Mr. Heefner asked if this company came in with a low bid in an effort to break even. Mr. Ellinger said that no one would have made a profit on the received bids. Due to the current economy, the contractors accepted the request for proposal at such low costs to 1  Steelton Borough Special Council Meeting March 8, 2010 maintain work for their employees. Mr. Heefner asked if Joao Bradley would possibly put in such a low bid to only increase their profit later by submitting change orders. Mr. Ellinger said that he did not think so based on the company’s past practice. Also, all the bids were very close. He does not foresee that happening. On a motion made by Mr. Shaver, seconded by Mr. Heefner, Council Members present unanimously voted to award the East End Sewer Separation Project contract to Joao & Bradley Construction Do., Inc., in the amount of $3,282,282.00. Mr. Heefner asked if the Borough could expand the scope of the project now that the bids came in much lower than originally anticipated. Mr. Ellinger said he knew there would be some interest on the Borough’s part to do this. He spoke with Mr. Heefner and Mr. Conjar. The scope of the project cannot be changed. It does not meet the bid law. However, he said that he is willing to set up a formal meeting with Pennvest by the end of this week to request an extension. He said that if Pennvest is willing to extend the deadline to July and Felton Street is added, the project will have to go back out to bid. Mr. Shaver said that the project currently meets all DEP and EPA requirements. Also, no rate increases will occur from this project, as is. And the rate increases imposed by the city of Harrisburg are still unknown. Mr. Shaver added that bids will increase in two months. It was the consensus of Council to have HRG proceed with a contract with Joao Bradley under the current bid. Mr. Heefner asked if H20 money is received, can the Pennvest loan be satisfied. Mr. Ellinger said that the Borough can use H20 funds to pay off the Pennvest loan. Mr. Ellinger offered a disadvantaged businesses form for approval and execution. On a motion made by Mr. Shaver, seconded by Mrs. Marcinko, Council Members present unanimously voted to approve and execute the disadvantaged businesses form. David A. Wion, Solicitor; Michael Musser, II, CRINC, John DeSanto, Secretary Treasurer – Present a Resolution of Formal Commitment to WINN Development/Steelton Walnut, LLP. Mr. Wion presented Resolution 2010-R-11 for consideration. He said this was informally agreed upon in 2008. The Borough and Dauphin County both agreed to contribute funds. A formal agreement is now needed to proceed. Mr. Shaver asked Mr. George Connor if the 2009 agreement is for the fiscal year (2009- 2010). Mr. Connor stated that the agreement is for the calendar year, not the fiscal year. 2  Steelton Borough Special Council Meeting March 8, 2010 On a motion made by Mrs. Marcinko, seconded by Mr. Heefner, Council Members present unanimously voted to adopt Resolution 2010-R-11. Jeffery L. Wright, Council President – Letter of Resignation by Lisa Wiedeman- Krosnar from Steelton Borough Council effective March 2, 2010. On a motion made by Mr. Shaver, seconded by Mr. Heefner, Council Members present unanimously voted to accept the resignation of Lisa Wiedeman-Krosnar. Mr. Wright said that he was going to recommend that Mr. Ray Spencer be appointed to Council. Mr. Heefner and Mrs. Marcinko requested additional time to consider filling the vacancy. Mr. Shaver concurred with Mr. Wright’s recommendation to appoint Mr. Spencer. Mr. Heefner respectfully disagreed. He said that there are other individuals interested in the position and Council should interview all interested parties. Mrs. Marcinko said that she does not know anything about Mr. Spencer and would like to make an informed decision about someone that will be making decisions on behalf of the residents of Steelton. Mr. Musser said that Mr. Spencer has been on the Water Authority during the duration of Mr. Musser’s tenure with the Borough. He is very active in the community. He worked for Citizen’s Bank for 35 years. He has no interest in running but, he will serve in an interim position. Mrs. Marcinko stated that there was another person on the ballot and feels he should be considered, as well. Mr. Wright tabled the matter until the next Council Meeting. ADJOURNMENT: There being no other business before Council, a motion was made by Mr. Heefner, seconded by Mr. Shaver to adjourn the meeting at 6:06 p.m. Respectfully submitted, ________________________________ ______________________________ John M. DeSanto, Jr. Dennise L. Hill Borough Secretary Executive Administrative Assistant 3