City Council

Steelton Borough Council Meeting November 15, 2010 The regular monthly meeting was called to order at 6:34pm by President, Jeffery Wright, with the pledge of allegiance, followed by a moment of silence. In Attendance: Absent: Jeffery Wright Stephen Shaver Michael Albert Dennis Heefner MaryJo Szada Maria Marcinko Raymond Spencer Mayor Thomas Acri David A. Wion, Solicitor John M. DeSanto, Jr., Secretary/Treasurer Kathy I. Sosnowski, Executive Assistant APPROVAL OF MINUTES: On a motion made by Mr. Albert, seconded by Ms. Marcinko, Council Members present voted unanimously to approve the minutes from 11-1-10, as presented. APPROVAL OF SCHEDULES OF BILLINGS, REQUISITIONS AND CHANGE ORDERS AS PRESENTED: Motion to Approve: Mr. Shaver Second: Mr. Heefner Approved by All Mr. Shaver asked for someone to check on the repair of the water pump on truck #11 by LB Smith Ford Trucks listed on page 9 of the check register. Also, he questioned why we have two different pest control companies. Mr. DeSanto explained that Ehrlich covers the Borough buildings and the other company covers the parks. APPROVAL OF DEPARTMENT REPORTS: Mr. Wright reminded everyone that starting in 2011; department heads will come to council meetings quarterly to present their reports. Motion to Approve: Ms. Marcinko Second: Mr. Albert Approved by All PUBLIC COMMENT: Agenda Items Only None. -1-  Steelton Borough Council Meeting November 15, 2010 NEW BUSINESS: Paul Lundeen, Bond Counsel, Rhoads & Sinon, LLP – presented Ordinance No. 2010- 6 proposing the refunding of the 2003 and 2004 General Obligation Bonds, so as to include an allowance of $1,000,000 additional for street paving and sewer projects. Motion to Approve Ordinance No. 2010-6: Mr. Heefner Second: Mr. Albert Mr. Wion requested a roll call vote: All seven members voted “yes” Matt Cichy, HRG, Inc., Engineer on East End Sewer Separation Project – presented Penn Vest reimbursement for payment #5 to council for costs related to The East End Sewer Separation Project and provide an update of the project. Mr. Cichy indicated that the contractor is working along the Turnpike Bridge/4th St. Authorization #7 is a work change directive – additional 15 ft. ($4,620). Authorization #8 is to relocate a complete water main ($8,631). Net Decrease: $13,200. Motion to approve Auth. #7: Mr. Heefner Second: Mr. Shaver Approved by All Motion to approve Auth. #8: Mr. Albert Second: Mr. Heefner; Approved by All Motion made by Mr. Shaver to approve payment #2 to Bradley for $297,055.80 if the contractor meets the requirements of the engineer; second by Mr. Heefner. Motion made to approve Penn Vest reimbursement #5 for $332,282.10 by Mr. Albert, second by Mr. Heefner. John M. DeSanto, Jr. – update on Adams St. project; ready to advertise for bids on retaining wall. Motion to approve advertisement: Mr. Shaver Second: Mr. Albert Approved by All David A. Wion, Borough Solicitor – presented Ordinance No. 2010-7 to Council and the Mayor, increasing “Real Estate Registration Filing Fee” to $5.00. Motion to approve Ordinance No. 2010-7: Mr. Albert Second: Mr. Heefner Approved by All -2-  Steelton Borough Council Meeting November 15, 2010 Dennis C. Heefner, Chairman, Planning Commission – presented the letter of resignation from board member William Maurer for acceptance and presented a recommendation to appoint Mr. Chris Hughes of 425 Catherine Street, Steelton, PA to fill his seat. Motion to accept resignation: Mr. Shaver Second: Ms. Marcinko Approved by all with note to send a letter of appreciation Motion to pass R-2010-27 appointing Chris Hughes effectively immediately: Mr. Shaver Second: Mr. Albert AUDIENCE PARTICIPATION: Pauline Douglas, 433 Bessemer St. – Thanked the Borough for boarding up 431 Bessemer St.; it has helped improve the look of the neighborhood. COUNCIL’S CONCERNS: Mr. Heefner – the actual cutoff time for the Swatara St. wall was 7 years, but it is guaranteed for life. He met with the factory rep. - it’s settling – if it was compressed correctly that wouldn’t have happened. He suggested that the Borough take pictures after every winter season to show the deterioration – more cracks, etc. He also suggested that we have an engineer survey the wall every couple of years. In regard to snow removal, he reminded everyone that the snow blower isn’t running. Mr. Shaver asked if this is a fuel tank issue. Mr. Heefner said it is. Mr. Shaver asked if the problem is not being able to find parts. Mr. Heefner stated that we can get it fixed for approx. $2500, but that was held off due to budget constraints. Mr. Shaver recommended that we revisit spending the money to get it fixed. Mr. Heefner confirmed that the Public Works department can schedule the repair. Ms. Marcinko – Asked if the contractor will finish the blacktop of the cut-up areas in the EESSP before winter. HRG/Matt indicated that a temporary pavement is not in the contract. Ms. Marcinko requested something be done (at least on hills) so the snow plow doesn’t get caught. Steelton Borough Community Cats has received national recognition from the Best Friends Animal Sanctuary (noted that SBCC has trap/spay/neutered up to 270 cats). She thanked the Foundation for the use of the building, the Fire Department for training on cleaning traps, and Public Works for handling the trash and cleaning. She reminded all that the Holiday Tree Lighting is scheduled for December 7, 2010 with refreshments to follow at Monumental AME Church (Reverend Sparks). Mr. DeSanto – 227 Adams St is ready for emergency demolition; BWB came in just under $25,000; also will redo separation wall and grade the property. -3-  Steelton Borough Council Meeting November 15, 2010 Mr. Wright – Gave a thank you to all who are working on the 2011 budget. Wished everyone a blessed and Happy Thanksgiving, and a Merry Christmas and Happy New Year! On motion by Mr. Albert, seconded by Ms. Marcinko, the Council meeting recessed into executive session at 7:16p.m. to discuss personnel matters, land acquisition and potential litigation. The Council meeting reconvened at 7:32 p.m. A discussion was initiated about the continuation of ambulance service: Life Team/South-central EMS/University Swatara (Chambers Hill). Mayor Acri suggested that we invite Dan Kambic and Chief Vance to the regular council meeting on 2-7-11. Mr. Wion – Dauphin County 167 Storm Water Management – HRG prepared the basic ordinance for adoption – we should schedule for the 2nd meeting in December. ESCO contract/IGA report – when done, they’ll be coming to us with a contract. Mr. Heefner said companies have started doing walk-throughs in the buildings; Mr. DeSanto said another crew is scheduled to come this week. Mr. Wion stated that if change orders come in for approval, either one person should be assigned to handle it or a contact committee should be formed. Mr. Shaver suggested that the committee be from both the Authority and Council (Authority Engineer/Mr. Heefner?) Mr. Spencer asked if council would get periodic updates; Mr. Wion indicated that we would. Mr. Wright reminded everyone of the budget meeting tomorrow (11/16) at 7:00p.m. to finalize ideas; Ms. Marcinko added final cuts, etc. also. Mr. Wion said the budget needs to be placed before the public 20 days before adoption and advertised within 10 days. The next budget meeting is scheduled for 11-29-10 at 6:00p.m. – Advertise in the Press & Journal. ADJOURNMENT: There being no other business before Council, on a motion by Doctor Szada, seconded by Mr. Albert, the meeting adjourned at 7:48 p.m. Respectfully submitted, _____________________________ _______________________________ John M. DeSanto, Jr. Kathy I. Sosnowski Borough Secretary/Treasurer Executive Administrative Assistant -4-