City Council

Page |1 Steelton Borough Council Meeting June 16, 2014 The regular monthly meeting was called to order at 6:30pm, by President, Jeffery Wright, with the pledge of allegiance, followed by a moment of silence. In Attendance: Jeffery Wright Maria Marcinko Michael Albert Brian Proctor Steve Shaver Mayor Thomas Acri David A. Wion, Solicitor Sara Gellatly, Borough Manager Absent: Denae House MaryJo Szada APPROVAL OF SCHEDULES OF BILLINGS, REQUISITIONS AND CHANGE ORDERS AS PRESENTED A motion was made by Mr. Albert to approve the schedules, seconded by Mr. Proctor and approved unanimously by all present. APPROVAL OF DEPARTMENT REPORTS: A motion was made by Mr. Albert to approve the department reports, seconded by Ms. Marcinko and approved unanimously by all present. Neighborhood & Economic Development Fire and Ambulance Police Public Works – Ms. Marcinko reported that over the Memorial Day weekend there was quite a mix up in trash collection. York Waste put in the paper that they would be on a holiday schedule. Some trash was picked up and some was not. Because of the inconvenience to the residents of the Borough of Steelton, $2.50 will be taken off of every resident’s bill. The Public Works Department, over the next few weeks, will be up on Swatara Street pulling weeds on the Swatara Street wall and they are also going to do the tan-barking. The Borough had an agreement with an organization to weed the Locust Street steps and nothing has been done. So, this week Public Works Employees will be sent up there to do that work. Codes Enforcement NEDC Committee  Page |2 Steelton Borough Council Meeting June 16, 2014 Mayor’s Report – Mr. Acri gave an update on the Police Academy. The first class will begin on June 19, 2014 from 5-7pm. 10 children have signed up. This is an eight week course. At the end of the course there will be a pizza party and a graduation ceremony. Borough Manager’s Report – Ms. Gellatly asked to add an agenda item under New Business, Approval of a Block Party. Mr. Cichy will discuss a grant the Borough will apply for in regards to the multiple parks in the borough. On Saturday June 7th the Borough held their auction and auctioned off eight vehicles. The gross proceeds were a little over $25,000. PUBLIC COMMENT: AGENDA ITEMS ONLY None PRESENTATIONS: Matt Cichy, HRG, Engineering Activities – May 14, 2013 through June 13, 2014 Project No. 1337.0032 (Engineering Retainer) HRG has been in discussion with the Borough Manager regarding a potential grant funding opportunity that is through the Pennsylvania DCED that they have established for new economic stimulus funding through the Commonwealth Financing Authority (CFA). They have this for a variety of project types. However, one of the project types is for parks which they are calling the Greenways, Trails and Recreation Projects. Overall CFA has fourteen million dollars available for a variety of projects. This is for the development, rehabilitation, improvement, planning and acquisition of Greenways, Trails and Recreation. Up to $250,000 in grant funding can be awarded on a per project basis. It does require a matching fund of not less than 15% of the project cost. Four Borough parks were identified for possible improvements. Municipal Park – repurpose old sand volleyball court into a new playing field surface or a new sand volley ball court. It would also include the installation of new picnic tables. Ridge & Baily Park - replace existing swing set with new playground equipment as well as replacing the chain link fence. Poplar Street Park – install new picnic tables. Mohn Street Park – install new playground equipment, as well as, the installation of new picnic tables. Mr. Cichy provided a proposal for the preparation of the application for this funding on behalf of the Borough. Mr. Cichy reviewed the proposal. The application also requires a Borough resolution requesting the grant and a $100 non-refundable application fee. Mr. Wright requested approval pending the draft resolution, not to exceed $4,100.  Page |3 Steelton Borough Council Meeting June 16, 2014 A motion was made by Mr. Shaver to approve the proposal for the preparation of the application for the funding on behalf of the Borough pending the draft resolution, not to exceed $4,100, seconded by Mr. Albert, and approved unanimously by all present. Project No. 1337.0029 (NPDES Phase II MS4 Stormwater Requirements) – The Annual Report for Permit Year March 2013 to March 2014 was submitted on June 9, 2014. Project No. 1337.0430 & 1337.0462 (Blueberry Alley Storm Sewer Replacement & Washington Storm Sewer Replacement) – No Update to report. HRG is still waiting on UGI to identify rerouting of their existing gas mains to allow this project to proceed. Please refer to the May Engineer’s report for additional information. Project No. 1337.0456 (Mohn Street Recreational Project) – This project has been advertised for bid and is available to bidders online via the PennBid system. The bid opening is scheduled for July 3, 2014 with a potential notice of award/notice to proceed issued at the July 21, 2014 Borough Council meeting. Construction is anticipated to begin immediately thereafter and be completed by November 2014. Project No. 1337.0451 (NPDES MS4s Permit Renewal, Notice of Intent) – No Update to report. Project No. 1337.0460 (Street Scape Phase 2) – The contractor continues with construction of the project. Work completed over the past month includes: traffic control, curb removal and replacement, storm inlet replacement, street light installation, sidewalk removal and replacement, and bollard installation. Work will continue to focus between Pine Street and Lincoln Street with traffic control and parking restrictions throughout this area during the duration of construction. Work on the fire house ramp, including verification of the ladder truck access with the new ramp elevations, has been coordinated with the Fire Chief and is scheduled to begin this week. The contractor is aware of an will coordinate his construction efforts with the National Night Out in August. Project No. 1337.0461 (Adams Street Townhomes Revised Plans) – No update to report. Project NO. 1337.0467 (Adams Street Redevelopment Storm Sewer Improvements) – The Borough Public Works staff has completed the test homes on the existing utilities in Adams Street and HRG has incorporated this information into our design. It appears that the proposed storm sewer piping will conflict with the existing water and gas mains due to the location of the existing storm sewer. HRG will coordinate with the Borough and UGI regarding relocation of these utilities in conjunction with the construction of this project. HRG is working on completing the project documents and anticipate being ready to proceed with public bidding later this month.  Page |4 Steelton Borough Council Meeting June 16, 2014 Swatara Police Chief Umberger – Presentation of Recognition Award to Officer Martin Chief Umberger presented Officer Kevin Martin with the Swatara Township Police Department’s Departmental Letter of Commendation from the Office of the Police Chief. Officer Martin was recognized for work he did in Swatara Township on April 6, 2014. Barb Coates, Director of the Steelton Senior Center Ms. Coates spoke about the Senior Center being under the Steelton Development Foundation, and the importance of submitting grant paperwork in a timely manner. Cornelius Beaden, 523 Ridge Street, Stelton Mr. Beaden spoke about the streetscape of Front Street. Stewart Beaden, Lessee of 154 North Front Street Mr. Beaden spoke about the streetscape of Front Street. COMMUNICATION: Mr. Wright, Approval of Ryan Mohn Fundraiser – The event is scheduled for Saturday, August 9, 2014 beginning at 9:00 a.m. Mr. Wright requested that the Council approve the fundraising event. A motion was made by Mr. Albert to approve the fundraising event, seconded by Mr. Shaver and approved unanimously by all present. UNFINISHED BUSINESS: None NEW BUSINESS: Mr. Wion, Approval of Trash Contract – Mr. Wion reviewed the Trash Contract bidding process and documents. Mr. Wion requested Council approve the Republic Services of Pennsylvania be awarded for alternative #1C for a 5 year period and for the authorization of the president to sign the contract, along with supporting documents. A motion was made by Mr. Shaver to award the contract to Republic Services of Pennsylvania and to authorize the president to sign the contract, along with supporting documents, seconded by Mr. Proctor and approved unanimously by all present.  Page |5 Steelton Borough Council Meeting June 16, 2014 Mr. Wion, Approval of the Bill of Sale for the Police Department and the Fire Department Radios – Mr. Wion reviewed the proposed Bill of Sale between the Borough and the County of Dauphin through which the County will transfer title to the radios now used by Borough police and fire personnel to the Borough. Mr. Shaver made a motion to approve the Bill of Sale, seconded by Mr. Proctor, and unanimously by all present. Ms. Gellatly – Appointment of Leonard Yablon, J.D. to the Civil Service Commission – Borough Manager Gellatly presented the name of Leonard Yablon for appointment to the Civil Service Commission. Mr. Albert moved that Leonard Yablon be appointment to the Civil Service Commission, seconded my Mr. Proctor, and unanimously by all present. Ms. Gellatly – Discussion on the proposed Auction Contract and Resolution for the auction107 North Front Street by Diffenderfer Auctions – Ms. Gellatly – Block Party AUDIENCE PARTICIPATION: Pastor Taylor, 219 Locust Street Pastor Taylor spoke about Streetscape concerns. Ms. Joyce Culpepper, 237 N. Harrisburg Street Spoke about her water bill. Markis Millberry, 349 Spruce Street Mr. Millberry spoke about the Foundation meeting and Musser Consultant fee. COUNCIL’S CONCERNS: Mr. Proctor – provided comments in regards to the communications list. Mr. Shaver – Dauphin – Lebanon July 29 picnic. ADJOURNMENT: There being no other business before Council, on a motion made by Mr. Albert, seconded by Ms. Marcinko, the meeting adjourned at 8:04pm.  Page |6 Steelton Borough Council Meeting June 16, 2014 Respectively Submitted: __________________________________ Sara Gellatly Borough Secretary  Page |1 Borough of Steelton Council Agenda June 16, 2014 Call meeting to order: President Jeffery Wright Pledge of allegiance: President Jeffery Wright Moment of silence: Mayor Thomas F. Acri There were no executive sessions held between meetings. Approval of schedules of billings, requisitions and change orders as presented for: May 2014 Approval of Department Reports: Fire and Ambulance Police Public Works Code Enforcement NEDC Committee Mayor’s Report Borough Manager’s Report Public Comment on Agenda Items Only Presentations: Swatara Police Chief Umberger Presentation of Recognition Award to Officer Martin Matt Cichy Engineering Activities (May 14 – June 13, 2014) Barb Coates Steelton Borough Senior Center Stewart Beaden Lessee of 154 North Front Street – Discussion of Streetscape Grace Fellowship Harrisburg Sewer Bill Concerns Anwar Howlader Sewer Bill Concerns Muhammad Fayyaz Sewer Bill Concerns Communication: None  Page |2 Borough of Steelton Council Agenda June 16, 2014 Unfinished Business: None New Business: Mr. Wion Approval of the Trash Contract Mr. Wion Approval of the Bill of Sale for the Police Department and the Fire Department Radios Borough Manager Appointment of Lenard Yablon, J.D. to the Civil Service Commission Borough Manager Discussion on the proposed Auction Contract and Resolution for the auction 107 North Front Street by Diffenderfer Auctions Audience Participation Council Concerns Executive Session Other Business Adjournment