City Council

Page |1 Borough of Steelton Council Agenda October 6, 2014 Call Meeting to Order: President Jeffery Wright Pledge of allegiance: President Jeffery Wright Moment of Silence: Mayor Thomas F. Acri There were no executive sessions held between meetings. Public Comment on Agenda Items Only Presentations: HRG and Susquehanna Group Advisors (SGA) Presentation of Harrisburg & Pine Streets Utility Project and Firehouse Improvement Project Communication: None Unfinished Business: None New Business: Borough Manager Approval of the HRG Agreement for the Pump Station Sewage Grinder Improvement Project funded by the CDBG-DR Grant Audience Participation Council Concerns Executive Session Other Business Adjournment  Page |1 Steelton Borough Council Meeting October 6, 2014 The regular monthly meeting was called to order at 6:30 pm, by President, Jeffery Wright, with the pledge of allegiance, followed by a moment of silence. In Attendance: Michael Albert Maria Marcinko (phone) Brian Proctor Steve Shaver Jeffery Wright Mayor Thomas Acri David A. Wion, Solicitor Sara Gellatly, Borough Manager Ken Klinepeter Matt Cichy, HRG Ed Ellinger Absent: Denae House MaryJo Szada PUBLIC COMMENT: AGENDA ITEMS ONLY None PRESENTATIONS: HRG and Susquehanna Group Advisors (SGA) – Presentation of Harrisburg & Pine Streets Utility Project and Firehouse Improvement Project Mr. Cichy reviewed the Firehouse Improvement Project. The issues are as follows: Groundwater is penetrating through the exterior wall along the back (East) wall and South end wall; Water is leaking through brick façade near the main entrance to the fire house; Causing water damage to the interior drywall, ceiling panels, and electrical system; Appears that mold growth is now also occurring. The proposed solutions are as follows: Install a waterproofing membrane on the exterior face of the wall and a drainage pipe at the base of the wall and connect to existing storm water drainage system.; Install flashing or a waterproofing membrane on top of the brick façade at the main entrance to provide proper protection; Renovate the interior areas that were damaged by water; Remediate any mold present. The total conceptual project cost estimate is $525,000.  Page |2 Steelton Borough Council Meeting October 6, 2014 Mr. Ellinger reviewed the Harrisburg & Pine Street Utility Improvements Project Summary. The majority of this project is a water project, with storm and sanitary involved. HRG received good news that Penndot will pave the entire length of Harrisburg and Pine Streets within the Borough. Anytime that happens you want to look at things under the road because if you are going to have to repair something you don’t want to have to come back and have to do the paving yourself. HRG decided to investigate and have meetings with Penndot about the project and a plan of attack going forward. Mr. Ellinger reviewed the summary. Existing Needs: Water – constructed in 1920s; cast iron pipe. Sanitary and Storm Sewer – constructed in 1940s/1950s; brick manholes and inlets; terra cotta sanitary sewer pipe. On average Steelton has experienced approximately 4 water main breaks annually; Additional flushing. Recommended Phase 1 Improvements: Water: 4,800 feet of water main, 190 service connections, 5 fire hydrants & related facilities; Sanitary Sewer: 2,050 feet of sewer main, 6 manholes, 25 manhole frames and covers and related facilities; Storm Sewer: 22 sewer inlets. Cost Breakdown: The total cost is estimated at $2,762,000; Water = $2,317,000, Sanitary and Storm Sewer = $445,000. Mr. Jay Wenger of Susquehanna Group Advisors reviewed the Borough’s existing debt. Mr. Wenger reviewed the total debt service for the Harrisburg & Pine Streets Utility Project and the Firehouse Improvement Project would be if amortized over 30 years. Counting principle and interest it would be about $200,000. Mr. Wenger reviewed adding this to the existing debt and the millage. Mr. Wenger reviewed the bond issue associated with the projects. A motion was made by Mr. Proctor for HRG to move forward with the Steelton Firehouse Improvement Project as described this evening as well as moving forward with the Harrisburg & Pine Street Utility work also described this evening authorizing Susquehanna Group to move forward to develop financing as presented this evening to provide the funding mechanism for these projects, seconded by Mr. Albert and approved unanimously by all present. COMMUNICATION: None UNFINISHED BUSINESS: None NEW BUSINESS: Ms. Gellatly – Approval of the HRG Agreement for the pump Station Sewage Grinder Improvement Project funded by the CDBG-DR Grant – Ms. Gellatly reviewed the Borough of Steelton Pump Station Sewage Grinder Improvement Project Agreement for Professional Services. This project will all be funded with the Community Development Block Grant (CDBG) Disaster Recovery Funding Program. HRG’s proposal is for the professional services, which include the design, bidding construction, and operations of the project. The total amount of the Grant is $575,000. HRG’s fees will be $104,000, which will be covered under the Grant.  Page |3 Steelton Borough Council Meeting October 6, 2014 The contract lays out the schedule of work. Mr. Wion has reviewed the contract. The Borough will be responsible for the fees for advertising. A motion was made by Mr. Proctor to approve the Agreement with HRG in the amount of $104,000, seconded by Mr. Albert and approved unanimously by all present. AUDIENCE PARTICIPATION: Dennis Heefner, 337 Swatara Street Mr. Heefner stated that the Zoning Board does not have enough members to meet quorum. We are unable to deny any variances because of this. If we do not fill the positions, anyone who requests a variance will be granted. Mr. Heefner requested that Mr. Diabblo step down from the Civil Service Board to fill a position on the Zoning Board. Mr. Powell, 321 Lebanon Street Mr. Powell asked what the penalty for removing the yellow sheet on abandoned vehicles. There is not a penalty. The Police follow the Vehicle Code and monitor the cars that have been issued the yellow sheet. Mr. Powell asked why the presentations from this evening were not shown on the screen. The Borough does not have the equipment to do so. Markis Millberry, 349 Spruce Street Mr. Millberry thanked Public Codes for helping with the candlelight vigil last Sunday. Mr. Millberry spoke about the Phase II Project on Front Street, where the crosswalks are outside of Rite Aid. Mr. Millberry stated that he noticed that the minutes were not on the website. Mr. Millberry stated that he submitted his resume for the Steelton Foundation. He would like to know when they will begin. COUNCIL’S CONCERNS: Mr. Shaver – provided an update from the monthly fire house meeting. A motion was made by Mr. Shaver to approve the cost of $200 for class and $50 for the license for the Fire House Haunted House, seconded by Mr. Albert and approved unanimously by all present. Mr. Proctor – reported that the Job fair has been moved to 2015. Ms. Marcinko – reported that the Senior Center has been relocated.  Page |4 Steelton Borough Council Meeting October 6, 2014 ADJOURNMENT: There being no other business before Council, on a motion made by Mr. Albert, seconded by Mr. Proctor, the meeting adjourned at 7:28 pm. Respectively Submitted: __________________________________ Sara Gellatly Borough Secretary 14008-001/FL*43971