City Council

Page |1 Borough of Steelton Council Agenda March 2, 2015 Call Meeting to Order: President Jeffery Wright Pledge of Allegiance: President Jeffery Wright Moment of Silence: Mayor Thomas F. Acri There were no executive sessions held between meetings. Public Comment on Agenda Items Only Presentations: Matt Bonanno, HRG MS4 Public Education Presentation Josh Fox, HRG Engineering Activities (February 2 – March 2, 2015) Communication: None Unfinished Business: Police Chief King Resolution approving change of traffic flow on three streets, creating one-way roads, which was tabled at the prior Council Meeting New Business: Borough Manager Discussion to lease a 2015 Ford Police Sudan Jamie, McNees Wallace Presentation about Resolution for the Verizon Wireless Subdivision Plan Mr. Wion Resolution approving the filing of a Statement of Financial Interest by specified public officials and public employees  Page |2 Borough of Steelton Council Agenda March 2, 2015 Audience Participation Council Concerns Executive Session Other Business Adjournment  Page |3 Borough of Steelton Council Agenda March 2, 2015  Borough of Steelton March 2, 2015 Council Meeting Minutes Present: Absent: Council President Jeffrey L. Wright Councilman Steven Shaver Council Vice President Maria Marcinko Council Pro Tem Michael Albert Councilman Brian Proctor Councilwoman MaryJo Szada Councilwoman Denae House Mayor Thomas F. Acri Borough Manager Gellatly Police Chief John King Solicitor David A. Wion Call to Order: The March 2, 2015 meeting of the Steelton Borough Council was called to order by President Jeffrey L. Wright at 6:30 p.m. followed by the Pledge of Allegiance and Moment of Silence led by Mayor Thomas F. Acri. Executive Sessions held between meetings: None Public Comments on Agenda Items only: None Presentations: A presentation on the MS4 project was given by Matt Bonnano, HRG. The presentation included a public education powerpoint and engagement of the public in discussion. Josh Fox, HRG, gave a report of the engineering activities for the period of February 2 through March 2, 2015. Mr. Fox reported that there has been significant activity in the last month. He reported that the design project has been completed for the pump station sewage grinder improvement project and the project is currently out to bid. Bids will be submitted electronically and will be opened on Friday, March 13, 2015 at 1 p.m. This is a little different from the original process of actually sitting in a room and opening them up. He stated that hopefully by next meeting there will be a notice of intent to award the bid. The Adams Street redevelopment storm sewage project had the substantial completion inspection with the Pubic Works Director and members of the contractor last Friday. The project was deemed substantially complete the only work remaining is the permanent restoration which will be completed as soon as the weather warms up, which will include paving and vegetation. Mr. Fox stated that he had application for payment #2 for Council’s consideration. A motion was made by Councilwoman Marcinko, seconded by Councilman Albert to approve the application for payment in the amount of $35, 295.92. Motion carried unanimously. Mr. Fox gave an update on the Pine Street utility improvement project. We have done some closed circuit television inspections, no parking signs have been placed on Pine Street and the investigation will continue in the areas of the sanitary sewer water related issues so that the mapping and evaluation can be completed. Mr. Fox stated that all that work was complete and the Public Works and Police Department Department was a great help in getting this completed. HRG has met with PennDot and all required forms have been completed. The remaining issue on the table is the stormwater system at Harrisburg and Adams Streets. HRG is working with PennDot to see if they can include this in the project. He anticipates that PennDot will start the work in late in July and will continue until 2016. Once it gets closer to the actual starts date a pre-construction meeting will beheld between PennDot, HRG and the Borough so that we can notify residents. Ms. Gellatly asked Mr. Fox to give an up date on the Blueberry Alley and Washington Street project. Mr. Fox reported that these projects were started about 18 months ago and the initial design required a relocation of UGI lines. HRG, UGI and Borough staff worked closely to work around this issue to save UGI some additional funds. An updated cost estimate was provided to the Borough Manager. HRG is looking for funding at this time to complete this project. The total project cost is a little over $400,000 dollars. Mr. Fox reported on the Bailey and Bessemer groundwater icing as a significant problem. HRG has been working with Public Works on different options to correct the problems. Hopefully, they will have something at the next meeting for the Council to consider. Councilwoman Marcinko wanted to remind the public that with any project of this size (Pine St.) comes some pain and Council asks for their patience and cooperation during the project. Communications: None Unfinished Business: Police Chief King discussed the resolution approving change of traffic flow on three streets, creating one-way which was tabled at the February 15, 2015 meeting. A motion was made by Councilman Albert, seconded by Councilman Proctor to remove this item from the table. Motion carried unanimously. Police Chief King explained the changes to the traffic flow around Borough Hall. A traffic study was conducted and it is submitted to Council with the following changes: North River alley will be one-way North from Pine Street to Angle Ave. and Angle Ave will be one way west bound to Front Street. From River Alley, East on Angle Ave. to Second Street will remain two-ways. The 300 block of Paxton Street will be one way East Bound from Bailey Street to North Harrisburg Street. Chief King reported that Public Works will place all of the proper signs. A motion was made by Councilwoman Marcinko, seconded by Councilman Proctor to approve Resolution 2015-R-5. Motion carried unanimously. New Business: Ms. Gellatly reported that the Police Vehicles are old and very expensive to replace. Discussions with the Police and Finance Committees determined that a lease program would be better than a replacement program. She reported that it was discussed to take vehicle 1626 and replace it with a leased 4 door sedan purchased from the Co-stars program. The discussion also included vehicle 1622. Councilman Proctor asked with all avenues were researched to see if this was the cheapest option. Ms. Gellatly stated yes. Councilwoman stated for the public’s benefit CoStars is the State’s procurement process that gets the cheapest rates on everything. A motion was made by Councilman Albert, seconded by Councilman Proctor to lease a 2015 AWD Ford Interceptor sedan. Motion carried unanimously. Jamie Strong, McNees,Wallace and Nurick came before Council regarding the Verizon Wireless Subdividison Plan. Mr. Strong stated that before Council tonight is the land development plan for the cell tower in the School District’s Stadium. Mr.Andrew Mueller from Retu Associates reported that he was before the Planning Commission last month and received their recommendation and additionally they have received the Borough’s engineers comments and have addressed those and are working on the final agreements with the School District. He stated that this essentially a light pole replacement at the School’s Football stadium with a new tower. They are looking for approval so that they can start construction on the project. Mr. Wion questioned as to whether a waiver would be needed. Mr. Mueller stated he agreed with Mr. Wion and that a waiver would be needed from Section 99.13 of the Borough Code which is a requirement of a preliminary plan. The second waiver request is from Section 99.12A2 and that simply refers to the required plan sheets. President Wright asked if this also has to be agreed to by the School Board. Mr. Mueller reported that they already have a signed agreement with the School Board and are looking to Council for approval so that they can proceed with construction. A motion was made by Councilman Proctor and seconded by Councilman Albert to approve the waiver request from Section 99.13. Motion carried unanimously. A motion was made by Councilwoman House and seconded by Councilman Proctor to approve the waiver request from Section 99.12A2. Motion carried unanimously. A motion was made by Councilman Albert, seconded by Councilman Proctor to approve Resolution 2015-R-6. Motion carried unanimously. Mr. Wion reported that before Council was Resolution 2015-R-7 naming and approving the filing of a Statement of Financial Interest by specified public officials and public employee. A motion was made by Councilwoman House, and seconded by Councilman Albert to approve the Resolution. Motion carried unanimously. Mr. Wion reported that before council was Resolution 2015-R-8 for adopting the Assistance for Disaster Relief Funding and will require the signature of all Council Members present. A motion was made by Councilman Albert, seconded by Councilman Proctor to approve the Resolution. Motion carried unanimously. Audience Participation: 1) Trish Abbatello, 55 North Front Street, Steelton, PA 17113 Ms. Abbatello has concerns regarding the exorbitant rates the Borough residents are being charged for their sewage. She presented calculations from four surrounding communities. She wanted to know when the sewer rates would be lowered. She said no one wants to address her concerns. Councilwoman House apologized that Ms. Abbatello has not received an answer that she deserves. Councilwoman House asked Borough Manager Gellatly if she has come up with any solutions for Ms. Abbatello. Ms. Gellaty responded that she and Ms. Abbatello have had conversations over a 2 year period. Ms. Abbatello was given Mr. Solomon’s contact information on the water side. Mr. Wion has had email exchanges with Ms. Abbatello on the sewer side. 2) Mr. Emmual Powell, 321 Lebanon Street, Steelton, PA 17113 Mr. Powell stated concerns about the project on Adams Street. Mr. Fox commented on this concern and gave an update on the project. He stated that the final paving will take place once the temperatures go up. 3) Dennis Heefner, 322 Swatara Street, Steelton, PA 17113 Mr. Heefner asked if the Brough met with Arcelor Mittal regarding the need to apply for permits and plans to the Planning Committee. He doesn’t understand why Chief King and Ms. Brubacher cannot go down there to get this resolved. Ms. Gellatly stated that she recalled he asked this at the last meeting and President Wright turned it over to the Mayor to get a meeting together with Arcelor Mittal and they were still working on a date. Mr. Heefner stated to the public that the sewer prices were raised due to the East End Sewer Separation project which we borrowed 4 million dollars. Unfortunately, we are a small town with a very old system and when it breaks we need to repair it. He said it boggles his mind that no one understands that. Councilwoman Marcinko stated that at the candidates night she believed that Mayor Acri said that if we gave the money back to the residents it would only be $10 a person and that if we put that money back in the general fund we would not raise sewer rates which would be a saving to the residents when Harrisburg raises our rates. 4) Markis Milberry, 349 Spruce St., Apartment A, Steelton, PA 17113 Mr. Millberry asked if the Borough Manager allowed to have her dog in her office at Borough Hall? President Wright stated that anything regarding Ms. Gellatly will be addressed at the end of the meeting. Mr. Millberry asked when the website would be updated. Mr. Proctor asked what Mr. Millberry wanted and he stated minutes from 2013, 2014, and 2015. Mr. Millberry asked if residential and commercial buildings are allowed to T off lines inside their building. Ms. Gellatly stated that you cannot T off lines inside the house but can at the curb. Mr. Millberry states that he has pictures of residences that are T off inside. 5) Mary Carricato, 2665 South 4th Street, Steelton, PA 17113 She was here on behalf of her sister who lives on Swatara Street. She stated that there is a light pole that was removed and replaced. However, the light was not put back up. This is between Second and Fourth Street where there are many elderly people and there is no lighting at all. President Wright turned it over to Ken Klinepeter. President Wright asked that Councilman Albert read a statement in regard to some of the issues brought up by Ms. Gellatly: “I wanted to take a moment to speak on behalf of Council. I think that there are some facts that need to be placed on the table. Borough Council is well aware of Ms. Gellatly’s schedule and work habits. In the view of Council, Ms. Gellatly has been an effective and efficient advocate for Borough interests. The public may wish to know that she secured 2.4 million dollars in CDBG-DR grant funding for 4 separate projects. She has continued to secure CDBG money and gaming grant funds to assist the Borough in improving its infrastructure. She has secured $200,000 in federal brownfield funding for the demolishment and clean-up of industrial properties. She has secured $50,000 in Greenway Funding to improve the Borough’s park system. She has worked with the Mayor to transition the Police Department through a leadership change. She has improved financial accounting and transparency practices for the Borough. She has presented an on time and in the first time in recent memory a surplus generating budget insuring that there are no tax increases for general operations. She has assisted the authority in reducing water bill delinquencies by 70% over the past three years. She has leased vacant properties on Front Street owned by the Borough to reduce blight and increase revenue. In short, Mr. Gellatly does a lot of things behind the scenes which require her to be out of the office on a regular basis, to secure these fundings for us, the people of Steelton. We all have personal experience with her ability to be responsive and effective in her work with various constituents in the Borough. Ms. Gellatly has the support of the Borough Council in the Administration of Steelton Borough as we make Steelton a better place for its residents. “ Councilman Albert stated that a lot of people don’t know what goes on behind the doors that this woman does for the Borough of Steelton. The 3 million dollars that she has brought in, we would have to pay for if she did not get that funding. Councilman Wright stated that is on behalf of Council and the Mayor. Council Concerns: Councilwoman Szada: Has nothing but she stated that she supports Ms. Gellatly also. Councilman Proctor: He stated that he supports Sara also. He stated that Jeff Wright and I are going to working on something with Public Works behind the scenes. He stated they want some things answered to. Councilwoman House: The only concern that she has right now is the 2014 minutes. She has sent emails and requested and she just wants an answer when or why we don’t get minutes anymore. Councilwoman Marcinko tried to answer the question but was interrupted by Councilwoman House. Ms. Gellatly stated that the Borough tried so far using two people to catch up on the minutes and they have not been very successful and the Personnel Committee is trying to work on another solution on trying to have someone catch on the minutes that have not been produced yet. Councilwoman House said another concern of her’s, although she feels Sara does a wonderful job working with our consultant as well, getting the funding and grants, but she needs to have the minutes to go back to see what is going on. From what I understand, when she calls off she calls Maria to let her know. That is fine that she doesn’t have to let all Council people know but I am asking Maria, since she is in charge of Sara could you let everyone know when she is off. Council President Wright stated that Ms. Gellatly doesn’t not report to Ms. Marcinko, she reports to this body. She reports to the Chair of the Personnel Committee when she is off. President Wright stated that this topic is a personnel issue and would be addressed at a later time. Council Albert: Nothing Mayor Acri: Nothing Mr. Wion: He stated that Council may recall that about August of last year the Borough determined that our park/playground on South 4th Street was still accessed for taxes. We filed an application for exemption and it was granted by the County Assessment Appeals Board. Unfortunately, they granted it beginning January 1st of this year. In discussing the matter, it came to the floor again because we got a bill from the School Board for the 2014-2015 tax year. It has been recommended by the Tax Assessment Office that we request, respectfully, in a letter to the School District, that they recognize that this has been a tax exempt property and used as a park for a number of years and we be excused from this tax payment. Mr. Wion thinks that if Council concurs with that, a motion to authorize the President to make a letter request to the School District in this regard would be appropriate. Councilman Albert made a motion to authorize the President to send a letter of request to the School District to exempt the 4th Street playground from taxes, seconded by Councilman Proctor. Motion carried unanimously. Ms. Gellatly: She congratulated the Boys Basketball team on their championship last weekend. Mr. Klinepeter: Nothing Chief King: Nothing Councilwoman Marcinko: She asked Ms. Gellatly to follow up on the letter to the County regarding the turnover of the Fire Department Radios. She also reported that in the next couple of weeks Council would be notified of a pre-TMI drill exercise. Council President Wright thanked everyone for coming out. A motion to adjourn at 8:03 p.m. was made by Councilman Albert, and seconded by Councilwoman Marcinko. Motion carried unanimously. Respectfully submitted: Sara Gellatly Borough Manager 14008-001/FL*48391