City Council

Steelton Borough Council Agenda April 3, 2017 Call Meeting to Order: President Jeffrey Wright Pledge of Allegiance: President Jeffrey Wright Moment of Silence: Mayor Thomas F. Acri Executive Sessions between meetings: Approval of minutes from previous meeting - March 20, 2017 Approval of Police Department February 2017 Report Public Comment of Agenda items only: Presentations: Mr. Medinsky and Mr. Hulshizer Presentation of Final Report for the CDBG- DR Sewer Cleaning & Inspection Project 6:45 P.M. – RECESS FOR PUBLIC HEARING ON THE ZONING REVISION AMENDMENT REVISING PARKING REQUIREMENTS FOR MEDICAL MARIJHAUNA GROWERS/PRCESSERS Mr. Mendinsky Monthly Engineers Report Communication: PA Department of Transportation Bureau of Planning & Research, Transportation Planning – Collection of Traffic Data in Borough PPL Electric Company Replacement of Meters at the Borough Office Harrisburg Area Transportation Study April Committee Meetings BNY Mellon Police Pension Fund PA State Assoc. of Boroughs PSAB Update Dauphin County Office of Tax Assessment Correction of Property Record  Assessment of 280 L Street B2 - lowered Assessment of 204 Adams St. lowered – Change Repository Sale Assessment of 2440 S. 4th St. Increased – Land Consolidation Assessment of Ridge St. Increased – EOY, Re-Sale of Previous Repository Property Dauphin County PA Industrial Development Authority Aguas Para La Vida Share Grant Status Steelton Borough Share Grant Status Dauphin County Conservation District Erosion & Sediment Pollution Control Plan Review Fees Douglas Brown Herman Paredes Complaint Reply PA Emergency Management Agency TMI Reception & Mass Care Centers Unfinished Business: Mr. Wion Approval of Resolution 2017-R-__, Steelton Vacancy Board Chair Mr. Proctor NEDC Committee Recommendation: Rod Brookin Summer Basketball League Mr. Proctor NEDC Committee Recommendation: AAMA Community Garden Mr. Proctor NEDC Committee Recommendation: East End Electronic Recycling – Use of 1 Public Works Truck and Staff Mr. Proctor NEDC Committee Recommendation: Special Exception for Ms. BJ Baker Establishing Special Purpose Parking at Reading Street Mr. Brown Review of Street Banner Proofs and Authorization to Purchase Ms. Marcinko Public Works review of 139 Adams Street Request for Sewer Relief Mr. Wion Approval of Codes Mobile PMO Device Purchase Through United Public Safety Mr. Brown Approval of Addendum to 2016 Audit Agreement with ZA for Additional Services Related to Single Audit New Business: Mr. Wion Approval Resolution 2017 – R__ & Resolution 2017 – R__ Regarding House Bill 290 Mr. Brown Approval of Payment to Gary L., Jr. Evacuating & Trucking, LLC for Snow Removal Trucking, LLC Mr. Mendinsky Approval of Bid Award to Arment Concrete for Base Bid of $136, 4400 for Steelton Skate Park Project Mr. Mendinsky Approval of Payment Application #3 to Steel City Contracting for Work on Midget Baseball Field Mr. Brown Approval for Purchase Volvo Wheel Loader in the Amount of $133,940 Mr. Brown Approval for Purchase of Steelton Sign in the Amount of $5,045.60 Mr. Brown Approval of Quote for Lawn Care Services Mr. Wion Approval of Ordinance 2017-2017-2 Amending the Zoning Ordinance to Revise Parking Requirements for Medical Marijuana Growers/Processors Ms. Marcinko Approval of Drafting a Parking Ordinance for the East End for Purposes of Street Sweeping Ms. Marcinko Repainting Fire Lane-Hydrant Doors Mr. Brown Approval of Mary Caricato to Codes Appeal Board Mr. Brown Request for Approval of Special Purpose Parking for Joseph Shore Council Concerns: Public Comments: Executive Session: To Discuss Legal Issues Adjournment:  Steelton Council Meeting Minutes April 3, 2017 Present: Jeffrey Wright, President Thomas Acri, Mayor Maria Marcinko, Vice President Dave Wion, Solicitor Brian Proctor, President Pro-Tem Justin Mendinsky, Engineer Michael Albert Bruce Hulshizer, Engineer Kelly Kratzer Anthony Minium, Police Chief Michael Segina Amrinder Singh, Codes Officer Eugene Vance, Fire Chief Thommie Leggett-Robinson, Exec. Asst. Absent with cause: Councilwoman Keontay Hodge Douglas Brown, Borough Manager Call Meeting to Order: President Jeffrey Wright called the meeting to order at 6:30 p.m. Pledge of Allegiance: The Pledge of Allegiance was led by President Jeffrey Wright Moment of Silence: Mayor Acri led the body in a moment of silence in respect of those who lost their lives in the service of their country and other loved ones. Executive Sessions between meetings: Mr. Wright announced that there were no Executive Sessions held between meetings. Approval of minutes from the March 6, 2017 meeting: Ms. Marcinko noted two errors in the minutes as presented. The first is on page five, paragraph three of the document. Ms. Marcinko clarified that a person on the Municipal Ballot does not need to complete the form required by the Pennsylvania Ethics Act. The second occurred on page seven, paragraph five. She corrected the name of the First Responder who received the award from Lt. Martin Bade to Lt. Nate Martin. Mr. Proctor moved and Mr. Albert seconded the motion that the minutes be approved with the correction noted. The Council cast a unanimous vote to pass the motion. Public Comment of Agenda items only: There was no comment from the public on agenda items. 1 Steelton Borough Council Meeting Minutes, April 2, 2017 Presentations: Mr. Justin Mendinsky and Mr. Bruce Hulshizer of Herbert, Rowland & Grubic, Inc., presented the Final Report for the Community Development Block Grant-Disaster Relief (CDBG-DR) Sewer Cleaning and Inspection Project. A CDBG-DR grant provided funding for the project. A slide show was presented showing the work captured by the sewer cameras during the project. The pictures showed some of the problem in the Borough’s 100 year old brick and terra cotta storm and sanitary sewer mains. Mr. Hulshizer stated that the sewer system is in pretty good condition considering the age and materials used for construction. However, the pictures showed some partial blockages due to a collection of debris or partial collapse of pipes which slow down the timely flow of sewage. The cleaning produced a good outcome which is shown by more debris showing up at the end of the systems. Even though the work completed during this project had a good outcome, there are many points of need in the Borough’s storm and sanitary sewer systems that must be addressed through capital improvements. Mr. Hulshizer stated that there is a lot of work to be done to repair the broken and partially closed pipes, some of which could cause a lot of damage since they are located under commercial buildings. Since correcting the current problems will be extremely costly, the report presented contains a list of priority projects for capital planning purposes. Mr. Albert moved and Mr. Kratzer seconded the motion to accept the Final Report as given. The Council cast a unanimous vote to accept the Final Report for the CBH-DR Sewer Cleaning & Inspection Report. Public Hearing: At 6:40 p.m. President Wright called for a recess of the Council Meeting to conduct a Public Hearing on the Zoning Revision Amendment Revising Parking Requirements for Medical Marijuana Growers/Processors. Following the President’s statement of introduction, the floor was opened for public comment. The following public comments were offered: Ina C. Alcendor, 109 Conestoga Street – Ms. Alcendor wanted to know where parking was being increased, where it would be and if it would be off street parking. Mr. Wion responded that the zoning codes required a certain amount of space depending on the type of operation. For example, a medical facility would require a certain number of off-street parking spaces per doctor. The current zoning requirements do not fit because the number of on street or off street parking spaces required for the growing and manufacturing are not necessarily the same. The leases with Temescal Wellness are in place and meet the guidelines according to the Department of Health. The lease agreement is for a 50,000 square foot grower processor building that will be a part of the Renaissance Row Project. Ms. Alcendor asked what the Borough will receive for supporting this project. Ms. Marcinko responded that more employment opportunities and additional tax revenue will be helpful to the Borough. Ms. Alcendor asked if there were going to be twelve in the region. It was clarified that there would be two growers and 12 dispensary licenses. After holding the public hearing, the regular meeting of Steelton Borough Council resumed. 2 Steelton Borough Council Meeting Minutes, April 2, 2017 Mr. Wion requested that Council consider approving the Ordinance as presented. Mr. Proctor moved and Mr. Albert seconded the motion that Ordinance 2017-2 be accepted by Council. Council cast a unanimous vote in support of the motion. Presentations, continued: Mr. Mendinsky presented the Engineer’s report, focusing on the active projects: ✓ Fire House Improvement Project o Phase II of the project is underway o After review of Phase I, HRG determined that some of the current problems with the building were due to Contractor error. It was noted that the drain cover was smaller than required by the contract and the contractor for Phase I, Lobar, Inc. has been asked to replace drain and the carpet that was damaged as a result of the inflow of water because of the drain size. ✓ Midget Baseball Field CDBG Project o A letter has been, written to the contractor, Steele City Contracting, LLC regarding the completion of the project. According to the contract, the project was to be completed by March 31, 2017. That date is passed and the project is not complete. o The letter also included a request for the Contractor’s Certified Payroll information to support their Application for Payment #3. The contractor has asked for additional time to complete the project because of weather conditions. o An observation of the field showed that a lot of the work has been completed, including the installation of a steel building and new fence. At this point, what remains is to fix up and seed the field which received some damage because of equipment use. o Members of the Council expressed concern about the field being ready at the beginning of baseball season. ✓ Members of the Council expressed concern about the condition of the field. Ms. Marcinko asked if the sod had been destroyed. Mr. Mendinsky stated that the sod needs some care, but it is not too bad. He also noted that there were a lot of deer prints on the field and additional damage created by deer may cease with the total completion of the fence. ✓ Mulberry Alley and Bessemer Street Infrastructure Improvement Projects o Work on the project, which is being completed by R-III Construction, is substantially completed. o Final Pavement restoration and additional work associated with the construction/modification of the new ADA ramps that meet PennDOT standards must be completed. 3 Steelton Borough Council Meeting Minutes, April 2, 2017  o Final work on the project is expected to be completed by the end of April, weather permitting. ✓ Adams Street Townhomes o The feasibility study has been completed. o Paperwork is prepared to bring the request for variances and exceptions before the Zoning Board. All necessary items are ready to be presented to the Planning Commission. ✓ Mohn Street Tot Project o A pre-construction meeting was held the contractor, Kinsley Construction, March 28, 2017. o Construction on the project is scheduled to begin May 1, 2017 o Mr. Brown has written Dauphin County to request a 60 day extension of the grant that is being used to fund this project. ✓ Skate Park Project o The bid was advertised through the PennBID electronic process. o One company, Arment Concrete, responded to the request with a bid of $136,440. o Since this company met all the requirements set forth in the bid, including documentation that has successfully constructed skate parks, HRG recommends that the bid from Arment Concrete be accepted by Council. o HRG has assisted the Borough in obtaining the necessary easements to allow the company to enter onto neighboring commercial properties during construction. Those companies are Hummer Enterprises Limited Partnership and McCarthy Tire Service. ✓ Waste load Management Report o The 2016 Chapter 94 Waste load Management Report was sent to Capital Region Water for their overall Chapter 94 Report submission to the PA Department of Environmental Protection (DEP). ✓ Washington Street Sewer Rehabilitation o The field survey of the project has begun and a design has been started and applications for necessary permits have been started. Following the Engineer’s Report, Mr. Albert moved and Mr. Proctor seconded the motion that the report be accepted as presented. The Council cast a unanimous vote accepting the motion. Communication: The Council received the following communication: PA Department of Transportation send a letter explaining that it is engaged in a project that will include collecting data regarding the flow of traffic in the Borough. 4 Steelton Borough Council Meeting Minutes, April 2, 2017 PPL wrote to inform the Borough that it will replace the electric meter in the Borough Building. Harrisburg Area Transportation Study sent information regarding upcoming Committee Meetings. BNY Mellon supplied information detailing the monies held in the Police Pension Fund. The Pennsylvania State Association of Boroughs sent an update of information regarding legislation and other information of interest to Boroughs. The Dauphin County Office of Tax Assessment informed the Borough of the following changes in tax assessments: o A correction of Property Record Assessment of 280 L Street, B2 in which the assessment was lowered due to error in the Property Record. o The assessment rate of 204 Adams Street was lowered because the property was obtained through a Repository Sale. o The assessment of 2440 South Fourth Street was increased due to land consolidation. o A Ridge Street property value was increased because it was resold Repository Sale property. Dauphin County PA Industrial Development Authority wrote two letters. The first was to inform the Borough that the grant application supported for Aguas Para La Vida was denied. The second letter informed the Borough that the grant application to fund a Steelton Borough Community Center and Library was denied. Dauphin County Conservation District wrote the Borough with information concerning Erosion and Sediment Pollution Control Plan Review Fees. Douglas Brown, Steelton Borough Manager wrote a letter in reply to a complaint filed by Mr. Herman Paredes. PA Emergency Management Agency shared TMI Reception and Mass Care Center information. Unfinished Business: Action on Approval of Resolution 2017- R-_ which would fill the Steelton Vacancy Committee Chair position was tabled for the second time pending the entire Council’s review of the resume of the person who has expressed interest in the position. Mr. Proctor presented the Neighborhood Economic Development Committee (NEDC) recommendation that the Council approve the Summer Basketball League operated by Rod Brookin. The League is available to youth ages 9-16. The League will practice and play at Municipal and Bailey Parks. Mr. Albert moved and Ms. Marcinko seconded the motion that the 5 Steelton Borough Council Meeting Minutes, April 2, 2017 request of the NEDC be approved. The motion was passed by a unanimous vote from the Council. Mr. Proctor presented the recommendation of the NEDC that the African Ministerial Alliance of Steelton and Vicinity (AAMA) be approved to operate a Community Garden and Compost in Municipal Park. Reverend Ssonko, pastor of Monumental African Methodist Episcopal Church represented the group at the Council meeting. She and the Council discussed the possible placement of the garden. Suggestions included the old sand lot adjacent to the walkway, and the grassy area next to the Pavilion. Concern was expressed that the garden is not accidently located in an unkempt section of Baldwin Cemetery. Ms. Marcinko moved and Mr. Albert seconded the motion that Council approve the request of the AAMA to establish a Community Garden following the development of a Memorandum of Understanding regarding the relationship between the AAMA and the Borough and a specific plan for location. The motion was approved by a unanimous vote of Council. Ms. Marcinko presented the recommendation of the NEDC that an electronic recycling point be designated in the East End of Steelton. A person volunteered the use of their truck, so this project can be completed at no cost to the Borough. No one on the Council raised objections to the project. No vote was taken. Mr. Proctor presented the recommendation that a Special Purpose Parking be granted to Ms. Barbara Jean Baker. In accordance with the recommendation of Mr. Proctor, Mr. Albert moved and Ms. Kratzer seconded that the Council overrides the recommendation of the Police Department and the Special Purpose Parking Permit be issued. Further, that the Police Department make a visit to Ms. Baker’s home on Reading Street and take the specific measurements for the location of the parking place. The motion was passed by a unanimous vote of Council. In Mr. Brown’s absence, the review of Street Banner Proofs and Authorization for purchase was tabled until he is present. The review of the 139 Adams Street request for sewer cost relief was again tabled. Mr. Wion reiterated the point he made at the last meeting stating that the Department of Public Works should check the meters and the Borough should contact Capital Region Water to determine how much they were paid for processing the water. Once that information is obtained, the Borough can determine if it will refund all, part or none of the difference between what the Borough paid and what the Borough charged. Ms. Marcinko stated that following the Public Works Committee meeting Mr. Brown was to gather the information. Ms. Marcinko did not have the information available for this meeting. Mr. Wion, having reviewed and approved the contract, re-presented the request of the Codes Department to purchase Mobile PMO through United Public Safety for a startup cost of $14,015.00 and an annual cost of $4,776.00. Ms. Marcinko moved and Ms. Kratzer seconded 6 Steelton Borough Council Meeting Minutes, April 2, 2017 the motion to purchase the Mobile PMO equipment. The motion passed by a unanimous vote of the Council. President Wright moved to the next item on the agenda which was the request to approve the Addendum to the 2016 Audit Agreement with ZA for Additional Services Related to Single Audit. Ms. Marcinko stated that the paperwork was presented at the last meeting, however there were some questions that only Mr. Brown could address. President Wright determined that the request would be tabled again pending Mr. Brown’s explanation. New Business: Mr. Wion requested approval of what would become Resolution 2017-R-15 which request the State Legislature remove the prize limit for small games of chance operated by licensed, eligible organizations. Mr. Proctor asked if this resolution was regarding private clubs, and Mayor Acri explained that the organizations that run the games of chance donate money to various charities, such as the Police Department, Fire Department, CATS and the Veteran’s organizations. Ms. Marcinko moved and Mr. Albert seconded the motion that Resolution 2017- R-15 be approved. The Resolution was passed by a unanimous vote of the Council. Resolution 2017-R-16 requested the ability to use radar equipment be expanded from use by PA State Police to any Police Officer. Mr. Albert moved and Ms. Marcinko seconded the motion that the Council approve Resolution 2017-R-16. The motion was passed unanimously. Council considered approving payment to Gary L. Templin, Jr. Excavating and Trucking, LLC for Snow Removal. The company submitted invoices that totaled $2,610.00. Mayor Acri confirmed information stated by Ms. Marcinko that since snow was called a State of Emergency, the cost incurred by the Borough can be reimbursed by the State. Ms. Marcinko moved and Ms. Kratzer seconded the motion that Gary L. Templin, Jr. Excavating and Trucking, LLC be paid as requested and the Borough request reimbursement from the State. Council passed the motion by a unanimous vote. Mr. Medinsky requested approval of Payment Application #3 to Steel City for contracted work on the Midget Baseball Field. Mr. Albert moved and Mr. Segina seconded a motion that the request for $31,128.18 be paid to Steel City if they meet the requirements of HRG including the submission of a certified payroll list. The motion was approved unanimously. Ms. Marcinko presented to Public Works request for approval to purchase a Volvo Wheel Loader for the amount of $133,940. Mayor Acri stated that he understood the Borough could not plow River Alley because the equipment was too large to fit and he questioned the purchase of this piece of equipment instead of a skid loader. Ms. Marcinko explained that the company loaned the Borough the piece of equipment and it was used to clear the River Alley area. There were two other presentations, however, following the recommendation of the Public Works Committee, Ms. Marcinko moved and Mr. Albert seconded the motion that 7 Steelton Borough Council Meeting Minutes, April 2, 2017 Council approve the purchase of the Volvo Wheel Loader. The motion was unanimously passed by Council. This was a budgeted item. The agenda item submitted by Mr. Brown requesting approval to purchase a Steelton Sign to replace the one that was destroyed during the last storm was discussed. The requested amount for approval was $5,045.60. Ms. Marcinko explained that the insurance company had already been contacted and had committed to paying $3,000.00. In the end, the Borough would only have to use $2,045.60 of its funds. Ms. Marcinko moved and Mr. Albert seconded the motion that a payment of $5,045.00 for replacement of the sign be approved. Council passed the motion by a unanimous vote. Mr. Mendinsky asked that the request to approve Change Orders #1 and #2 for the Fire House Improvement Project Phase II be tabled. Ms. Marcinko moved and Mr. Albert seconded a motion that the quote for from Hugh Jones, the current lawn services contractor, be approved $900.00 per month. This is a budgeted item. The motion was passed by a unanimous vote of Council. Upon recommendation, Ms. Marcinko rescinded the motion so that all quotes that were submitted can be reviewed. Action on this item was tabled. Ms. Marcinko requested approval of drafting a Parking Ordinance for the East End of Steelton to regulate parking in that area for street sweeping. Ms. Marcinko moved and Mr. Albert seconded the motion to authorize the development of an Ordinance to limit on-street parking to allow the street sweeper to operate in the East End. The Ordinance would not be in effect until 2018. The motion was passed by a unanimous vote of the Council. Ms. Marcinko requested Council to approve re-painting the curbs around fire hydrants in the legal colors to indicate that it is a no parking zone. Fire trucks have had several accidents with vehicles parked in emergency areas. Ms. Marcinko also requested the Police Department vigilantly ticket cars parked in no parking zones. Ms. Marcinko moved and Mr. Albert seconded a motion that the curbs be re-painted. The motion passed by a unanimous vote of Council. Council then considered the appointment of members to the Steelton Borough Codes Appeals Board. As suggested by Ms. Kratzer requested the item be tabled so that newly submitted applicants can be considered. Ms. Marcinko noted that no criteria has been developed to determine knowledge required for a person to effectively fill the position. Mr. Singh was tasked with developing the requirements and reporting back to the Council. President Wright introduced the request that Joseph Shore be granted a Special Purpose Parking Permit. Ms. Marcinko talked with Mrs. Shore and with Lt. Detective Shaub regarding this case. She stated that the issue was not the availability of parking space because, as reported by the Police Department, an on-site parking space is available for his use. The issue is 8 Steelton Borough Council Meeting Minutes, April 2, 2017 his physical inability to traverse the steps into the building. Ms. Marcinko suggested that this a landlord/tenant issue that perhaps also one with the Americans with Disabilities Act (ADA). Council Concerns: Mr. Proctor stated that there is a need to repaint the yellow lines on the curbs and enforced the no parking law to ensure the safety of the citizens. Ms. Marcinko stated that this was an issue that the Police and the Department of Public Works will work jointly on resolving this issue. Mr. Proctor also stated that he would prefer to receive the Council Agenda packet in hard copy rather than electronically. Ms. Kratzer announced that Peanut Butter Easter Eggs will be available for sale from April 12th to Easter at the Steelton Fire House. She also announced that plans are underway to have a chicken barbeque this spring. Mr. Segina, Mr. Albert, Chief Vance and Mr. Wion had no remarks. Mayor Acri asked persons to mark their calendars for October 1, 2017. On that date there will be a program to honor the local Emergency Workers, Fire and Police personnel. The program will be held at Prince of Peace and will begin at 2:00 p.m. Mr. Singh informed the body that the Planning Commission will meet at 6:00 p.m. Wednesday, April 5, 2017. The Zoning Hearing Board will meet on April 20th at 6:00 p.m. Ms. Marcinko stated that Street Sweeping began April 3, 2017. Mayor Acri asked about the plans for the fire hydrant on the corner of Second and Walnut. Ms. Marcinko explained that it, as well as the hydrant on the corner of 3rd and Conestoga are to be removed. She thanked everyone for coming out to the meeting. She stated that tonight she was seeing how her tax dollars are spent because that was a lot of things funded. Ms. Marcinko asked the President for paper copies of the agenda items and he assured her that the issue will be resolved following discussion in the Executive Session. Chief Minium informed the Council that the Department was still having problems with the phones. There is also a problem with the computers syncing between the cars the desk. He expressed hope that the problems will be resolved with the installation of the system from Comcast. Mayor Acri confirmed that there had been problems by sharing that he had received several complaints from the community regarding their inability to reach the Police Department. Other Council members also shared their experiences or experiences the public has had with the phones. Public Comments: Ina C. Alcendor, 109 Conestoga Street - Expressed concern about the unavailable fire hydrant located on 3rd and Conestoga Street. That hydrant is designated for replacement. Chief Vance 9 Steelton Borough Council Meeting Minutes, April 2, 2017 assured her that the fire hydrants 3rd and Watson and upper Conestoga were in good working order and will provide the necessary coverage for properties in that area. Emmuel Powell, 321 Lebanon Street – He stated that the corner of Bessemer and Lebanon Street needs to have a four way stop sign. Between 5-7pm automobiles do not stop and it’s dangerous for kids and dogs who often run out in the street. President Wright requested that the Department of Public Works and Police work together to resolve the issue. Mr. Powell questioned the need to purchase another snow plow. Mayor Acri stated that the Borough used to have 7 ½ foot plows that could handle the streets and the alleys, then Borough purchased 8 foot plows, but they cannot fit in the alleys. The new purchase is a skid loader that will improve the quality of service provided by the Borough. Executive Session President Wright called a recess at 8:08 p.m.so the Council move into an Executive Session to discuss legal and personnel issues. Council re-convened at 8:25pm. At that time, Mr. Proctor moved and Mr. Albert seconded the motion to award the bid for the construction of the Skate Park be awarded to Arment Concrete for the sum of $ 136,440.00 Adjournment: Following the Executive Session, Mr. Proctor moved and Mr. Albert seconded the motion that the April 2, 2017 Steelton Borough Council Meeting be adjourned at 8:30 p.m. The motion passed by a unanimous vote of the Council. Respectfully Submitted, Douglas Brown, Secretary 10 Steelton Borough Council Meeting Minutes, April 2, 2017