Election Commission

CITY OF STERLING HEIGHTS OFFICIAL MINUTES OF THE ELECTION COMMISSION October 13, 2015 Location: Conference Room 201, City Hall, 40555 Utica Road, Sterling Heights, MI 48313 1. Meeting called to order and roll call Chairman Carufel called the meeting to order at 3:03 p.m. Commissioners present: John Gardiner, Joseph Niman, Jr. (via phone), and Mark Carufel – City Clerk. 2. Approval of Agenda Moved by Gardiner, seconded by Niman, to approve the agenda as presented. Yes: All Motion carried. 3. Approval of meeting minutes of April 9, 2015 Moved by Niman, seconded by Gardiner, to approve the meeting minutes of April 9, 2015 as presented. Yes: All Motion carried. 4. Appointment of election inspectors for the November 3, 2015 City General Election. Chairman Carufel explained that the election inspectors recommended for appointment are for the most part inspectors that have worked numerous elections. Precincts will be staffed with 4 or 5 inspectors, depending on number of registered voters in the precinct. He also stated that approximately 10 inspectors are new and will undergo training prior to the election and will work at a precinct with experienced inspectors. Moved by Gardiner, seconded by Niman, to approve and appoint the list of Election Inspectors for the November 3, 2015 City General election. Yes: All Motion carried. 5. Appointment of election inspectors to the Receiving Board for the November 3, 2015 City General Election. Commissioner Gardner stated he recommended three (3) receiving boards to help process the precincts as he expected a number of precincts to report at the same time to the Court. Moved by Niman, seconded by Gardiner, to approve three (3) receiving boards and to approve the list of election inspectors appointed to the Receiving Board for the November 3, 2015 City General Election. Yes: All Motion carried. Page 1 of 2 Page 2 of 2 Election Commission Official Minutes October 13, 2015 6. To Establish Absent Voter Counting Boards for the March 8, 2016 Presidential Primary Election. Chairman Carufel advised the commissioners that he thought he would need six (6) Absent Voter Counting Boards for the March 8, 2016 Presidential Primary Election. Commissioner Gardiner recommended that the commission approve up to seven (7) Absent Voter Counting Boards and leave it up to the City Clerk to decide the final number, after conducting an analysis of prior elections. Moved by Gardiner, seconded by Niman, to establish up to seven (7) Absent Voter Counting Boards for the March 8, 2016 Presidential Primary Election Yes: All Motion carried. 7. Communications from Citizens 8. Old Business 9. New business Voting Equipment Update: Chairman Carufel explained the State is looking at replacing the voting equipment currently in use, and that new equipment for Sterling Heights would likely not be in use until after the November 8, 2016 election. He also explained that no decision had been made as to how the purchase would be funded and whether the new equipment will use paper ballots or touch screen for voting, though he stated it is very likely that paper ballots would be in use with any new voting equipment approved for use, and the County of Macomb would likely decide as to the equipment approved for use for jurisdictions in Macomb County. 10. Adjourn Moved by Gardiner, seconded by Niman to adjourn the meeting Yes: All Motion carried. The meeting was adjourned at 3:29 p.m. Mark Carufel Chairman City Clerk