Housing Commission

MINUTES STERLING HEIGHTS HOUSING COMMISSION March 11, 2014 Call To Order by President Miller at 6:05 p.m. Pledge of Allegiance and Invocation. Roll Call. Present: Miller, Suwinski, Venetis & Walker. Also Present: Executive Director Denice A. Gerstenberg, Regional Manager Sabrina Gaddy, Public Housing Manager Rachel Tononi, Maintenance Manager Jim Francis. Approval of Agenda. Moved by Venetis, support by Walker, to approve agenda with the addition of Business Item 6. Insurance Renewal. Ayes: All. Approval of Minutes. Moved by Walker, support by Venetis, to approve the January 14, 2014 minutes as presented. Ayes: All. Executive Director Report. The SHHC received scores of 100% from HUD on both the PHAS and SEMAP reports for this fiscal year. Staff continues to investigate cable television providers. AT & T Uverse is not available. Monthly Financial Reports. Moved by Suwinski, support Venetis by to approve the Schoenherr Towers January & February Operating Summaries. Ayes: All. Moved by Suwinski, support by Walker to approve the Section 8 Voucher Program January & February Operating Summaries. Ayes: All. Service Coordinator Report The service coordinator assisted numerous residents with their MI Home Heating Tax Credit Refund. Significant time was spent helping residents understand their prescription drug coverage, MCHD vaccination programs, available hearing impaired services, and utility bills. Paczki Day was celebrated on March 4. Public Housing Report. 100% occupied. 49 persons on waitlist. 13 leasing calls received this month. 0 move out, 2 move ins. Section 8 Report. 33 families on voucher program. 0 vouchers available. 2 searching for housing. 58 on the waitlist. Maintenance Report. 1 emergency service requests, 19 YTD. 69 service requests, 479 YTD. New floor tile was installed in the kitchen and exercise room. Business. 1. Monthly Management Reports. Moved by Venetis, support by Suwinski to approve the monthly management reports as presented by Fourmidable. Ayes: All. 2. Operating & Voucher Program Summaries (Program Register & Utility Payables). Moved by Suwinski, support by Walker to approve. Ayes: All. 3. Revisions to Admissions & Continued Occupancy Policy (ACOP). Moved by Venetis, support by Walker to approve the revisions as presented to the Admissions & Continued Occupancy Policy under Resolution 2014-03-01. Ayes: All. 4. Revisions to Procurement Policy. Moved by Walker, support by Suwinski, to approve the revisions to the Procurement Policy as presented under Resolution 2014-03-02. Ayes: All. 5. Extension of Lawn Care Services Contract. Moved by Suwinski, support by Walker, to approve a one-year extension for Professional Ground Services to continue lawn care and maintenance for 2014 at the 2013 price under Resolution 2014-03-03. Ayes: All. 6. Insurance Renewal. Moved by Venetis, support by Suwinski, to award the insurance contract from 03/17/2104 to 03/17/2015 to Meadowbrook Insurance Group in the amount of $36,154 under Resolution 2014-03-04. Ayes: All. Public Participation. Resident Council President Ina Jodway announced bake & craft sale on March 22 from noon to 3:00 pm. Hot dogs, potato chips and pop will be sold. Resident Dorothy Goetz celebrated her 100th birthday with a party. Adjourn. There will be no Housing Commission meeting on April 8, 2014. The next meeting will be May 13, 2014. Moved by Venetis, support by Suwinski, to adjourn at 6:25 p.m. Ayes: All.