Library Board of Trustees

Library Board of Trustees Minutes of Meeting January 23, 2012 Sterling Heights Public Library 40255 Dodge Park, Sterling Heights, MI 48313 586-446-2665 I. Call to Order Meeting was called to order by Don Schinzing at 5:30 p.m. II. Roll Call Members Present: Josephine Berthet, Susan Biolchini, Dave Brown, Don Schinzing Members Absent: Mary Lou Metzger Staff Present: Tammy Turgeon, Library Director III. Approval of Agenda Turgeon added item IX. C. Receipts. Berthet made a motion to approve the Agenda as amended, seconded by Brown. Motion carried. IV. Approval of Minutes Biolchini made a motion to approve the minutes of the meeting on November 21, 2011, seconded by Berthet. Motion carried. V. Monthly Reports, Statistics, and Correspondence A. Building-Wide Stats – FY2011 / FY2012 / Annual Statistics Comparison Board reviewed statistics. The emedia circulation continues to increase. As more titles are purchased, circulation should continue to increase. However, some publishers are not selling their ebooks to libraries, so the ebook collection is still limited in scope. Children’s titles are also very limited. The annual statistics comparison is very telling regarding online access to the library and its resources. This jumped from 573,377 actions in calendar year 2010 to 720,822 actions in calendar year 2011. B. Monthly Issues – November 2011 / December 2011 CDBG money was applied for to help fund the large print and CD book collections. As part-time pages resign we are continuing to replace them. Programming continues to be strong. C. Compliment/Complaint Forms Board reviewed compliments and complaints. Board discussed the display case access complaint. The Board indicated that items from the circulating collection should not be put in the locked display cases. VI. Suburban Library Cooperative No report. VII. Friends of the Library A. Bookstore Sales The final bookstore sales figure for 2011 was $64,607.14. Turgeon will ask James Waldrop how this compares to the last few years. VIII. Unfinished Business A. Survey of Residents Turgeon is still working on the survey. IX. New Business A. 2013 Library Draft Budget Turgeon provided the board with the library’s draft budget for FY2013. This is a 5% cut to operations. Any changes to the personnel budget will be recommended by city management. B. Limited Consent to Release or Disclosure of Library Record Document was presented to the Board for consideration. The document will provide patrons with the ability to allow access to their library record by one other person with identification and the library card. Although this will involve more staff time, the benefit to patrons that have requested this access in the past will be appreciated. Motion was made by Brown to approve the document, supported by Berthet. Motion carried. C. Receipts Turgeon presented the Board with a paragraph to put on each receipt that indicates the receipt is the official notice of due dates. Berthet made a motion to approve the wording presented, supported by Biolchini. Motion carried. X. Communication from Citizens Marty Niedbala, Sterling Heights resident, came to speak in favor of the Limited Consent to Release or Disclosure of Library Record item under consideration. Niedbala thanked the library staff for working with him to provide a solution. XI. Adjourn Motion was made by Biolchini to adjourn, seconded by Berthet. Motion carried. Meeting adjourned at 6:30 p.m. Next meeting is February 20, 2012 at 5:30 p.m.