Library Board of Trustees

Library Board of Trustees Minutes of Meeting March 18, 2013 Sterling Heights Public Library 40255 Dodge Park, Sterling Heights, MI 48313 586-446-2665 I. Call to Order Meeting was called to order by Don Schinzing at 5:30 p.m. II. Roll Call Members Present: Josephine Berthet, Susan Biolchini, June Hughes, Don Schinzing Members Absent: Dave Brown Staff Present: Tammy Turgeon, Library Director Schinzing welcomed new board member June Hughes who is filling the remainder of Mary Lou Metzger’s term. III. Approval of Agenda Berthet made a motion to approve the Agenda, seconded by Biolchini. Motion carried. IV. Approval of Minutes Berthet made a motion to approve the minutes of the meeting on January 28, 2013, seconded by Schinzing. Motion carried. V. Communication from Citizens Board asked about the cleaning of the building. Last week the library started a trial with having a few additional hours each day with someone from CMS in the building to take care of bathrooms, the lobby, room setups and general upkeep. This is going well so far. Board mentioned article about bedbugs in Detroit Free Press. The Cooperative has a heat box that they will use or loan to a library if they have a bedbug problem. No SLC libraries have had problems. If students want to volunteer they should fill out a volunteer application on the city’s website or fill out an application at the Friends’ bookstore. VI. Monthly Reports, Statistics, and Correspondence A. Building-Wide Stats – FY2012 / FY2013 Board reviewed statistics. Database/Website/Catalog Searches continue to increase over the previous year. Board questioned the increase in book collection size. This is due to ebooks. B. Monthly Issues – January and February 2013  Board reviewed the monthly issues reports. The library visits numbers will be less than previous years due to the loss of the outside door counters. C. Compliment/Complaint Forms Board reviewed compliments. A lot of positive feedback was received related to programming (Toddler Time, Napkin Folding, Project Runway, Kids Got Talent, Puppet Show, Chinese New Year, Shake, Rattle and Roll, and Computer Classes). Staff complimented on service forms include Debbie Vercellone, Jessica Woodward, Linda Markle, Abby Gruber, Laurie Zachwieja, Gary Johnson, Tish Huang, Barb Van Havermaat, Kathryn Ribant-Payne, and Jason Groth. Board reviewed complaints. We put up a sign in the newspaper area. We do not have the funding to pay for the AllData database. We are not able to provide QuickBooks classes as this is accounting software that we do not own. VII. Suburban Library Cooperative The Cooperative is coordinating a summer reading lawn sign program to market libraries during the summer. The Cooperative is also coordinating a food drive with Gleaners for the month of April. VIII.Friends of the Library A. Bookstore Sales Bookstore sales are still lower this year. IX Unfinished Business The library will unveil its new website on Wednesday, March 20, 2013. X. New Business A. Programming Center Use Policy Revision A change was recommended to not provide for use of the room after hours. This has not been provided for years, but was still in the policy. Motion to approve the revised Programming Center Use Policy was made by Biolchini, supported by Berthet. Motion carried. B. Laptop Loan Agreement Revision A change was recommended to allow continued use of the laptops since there is availability. Motion to approve the revised Laptop Loan Agreement was made by Hughes, supported by Biolchini. Motion carried. C. Library Volunteer Appreciation Luncheon A luncheon will be held on Friday, April 26th at 12pm to thank  our volunteers over the last two years. Hughes will work at the check-in table. Schinzing will read off the names. XI. Adjourn Motion was made by Biolchini to adjourn, seconded by Berthet. Motion carried. Meeting adjourned at 6:30 p.m. Next meeting is May 20, 2013 at 5:30 p.m. A new board picture will be taken at this meeting.