Library Board of Trustees

Library Board of Trustees Minutes of Meeting July 15, 2013 Sterling Heights Public Library 40255 Dodge Park, Sterling Heights, MI 48313 586-446-2665 I. Call to Order Meeting was called to order by Don Schinzing at 5:30 p.m. II. Roll Call Members Present: Josephine Berthet, Susan Biolchini, Dave Brown, June Hughes, Don Schinzing Members Absent: Staff Present: Tammy Turgeon, Library Director III. Approval of Agenda Berthet made a motion to approve the Agenda, seconded by Biolchini. Motion carried. IV. Approval of Minutes Biolchini made a motion to approve the minutes of the meeting on May 20, 2013, seconded by Hughes. Motion carried. V. Communication from Citizens VI. Monthly Reports, Statistics, and Correspondence A. Building-Wide Stats – FY2012 / FY2013 Board reviewed statistics. The online access to the library and its resources continues to increase. It reached over 1,000,000 transactions this fiscal year. The emedia circulation is up 30% from last year. Library visits are down from last year. B. Monthly Issues – May and June 2013 Board reviewed the monthly issues reports. Board members asked about the standing orders being held, this happens every year in June until the start of the new fiscal year. Board members asked about the Adult Reference maintenance project – outdated and/or underutilized reference materials were given to the Friends bookstore to sell. This made more room for the fiction collection. Board members commended staff on reaching out to the schools to promote the Summer Reading Program. C. Compliment/Complaint Forms Board reviewed compliments. Received compliments for the Crafters Cooperative, Shake Rattle & Roll, Dino Day, Marimbamania, Storytellers, Summer Salads. We also received  staff service compliment for Tish Huang. Board reviewed complaints. Staff explained to patron where she could find the NY Times Besterseller List which is located in a different area of the revised website. The India Today magazine subscription has been started again thanks to the Friends of the Library. The PC installation not being completed before the library opened will be changed to occur on a day the library is closed to avoid this problem in the future. VII. Suburban Library Cooperative A. Turgeon attended the ALA conference in Chicago a few weeks ago. This was paid for by the Cooperative. Sessions attended included one on the Affordable Care Act and how libraries can help their residents. Another session was on how to come up with new ideas using things from outside the library field. Author sessions included Khaled Hosseini and Oliver Stone. Vendor highlights included a self-serve scanning station and online payment and donation systems. VIII.Friends of the Library B. Bookstore Sales Bookstore sales continue to be lower compared to last year. Board suggested having a special one day sale and putting out a lot of advertising. Board asked for quarterly Friends’ budget reports to be included in board packet. IX. Unfinished Business None X. New Business A. 2013/14 Calendar of Library Board Meetings A motion to approve the 2013/14 Calendar of Library Board meetings was made by Brown, supported by Biolchini. Motion carried. B. Code of Conduct Policy Revision An addition to the Code of Conduct Policy to prohibit e-cigarette smoking was recommended. Motion to approve the revised Code of Conduct Policy was made by Brown, supported by Berthet. Motion carried. C. Circulation Policy Revision A recommendation was made to change the refund policy to up to 30 days after payment. Motion to approve the revised Circulation Policy was made by Biolchini, supported by Hughes. Motion carried. XI. Adjourn Motion was made by Biolchini to adjourn, seconded by Brown. Motion carried. Meeting adjourned at 6:30 p.m.