Library Board of Trustees

Library Board of Trustees Minutes of Meeting January 26, 2015 Sterling Heights Public Library 40255 Dodge Park, Sterling Heights, MI 48313 586-446-2665 I. Call to Order Meeting was called to order by Don Schinzing at 5:30 p.m. II. Roll Call Members Present: Josephine Berthet, Susan Biolchini, Dave Brown, June Hughes, Don Schinzing Members Absent: Staff Present: Tammy Turgeon, Library Director III. Approval of Agenda A request was made to add Item X.D. Conference Room Use Policy Revision. Biolchini made a motion to approve the Agenda as amended, seconded by Brown. Motion carried. IV. Approval of Minutes Hughes made a motion to approve the minutes of the meeting on November 17, 2014, seconded by Berthet. Motion carried. V. Communication from Citizens None VI. Monthly Reports, Statistics, and Correspondence A. Building-Wide Stats – FY2014 / FY2015 Board reviewed statistics. Circulation, Reference, and PC Usage numbers are up compared with December 2013. This may be due to the better weather this year. B. Monthly Issues – November and December 2014 Board reviewed the monthly issues reports. Board commented on the new scanners at Circulation. Patrons bring in smartphones with their library barcode scanned in. We are now able to scan phones to bring up their records. Board also commented positively on the city’s Grammar Book Camp class. The Board noted that having multiple backup staff members for MeLCat was important. The Board commented positively on the book tree and the enthusiastic response from patrons. C. Compliment/Complaint Forms  Board reviewed compliments. Received compliments for the book tree, the Boogie Woogie Kid program, and Toddler Time. Special recognition was received for service provided by Laurie Zachwieja, Carolyn Sherrill, Jason Groth, and Bethany Boutin. Board reviewed complaints. The library received a complaint regarding an audiobook in the collection. The patron was sent the reconsideration form to be completed before the item is reviewed. VII. Suburban Library Cooperative Freegal event was a success. Thank you to Board members for attending. SLC Board meeting is being held this week. VIII. Friends of the Library A. Bookstore Report John Quainton provided the Board with a review of the 2014 Bookstore year. Income was down 9% over last year. The cold weather at the beginning of the year caused lower sales during that time. Donations continue to be strong. 670 boxes of books were donated to charities, a 20% increase over last year. The Friends have also donated many DVDs to the library collection, which has also cut revenues. VHS tapes have been moved to the back of the bookstore. Bookstore needs improved lighting. Board thanked Quainton for the excellent report and suggested trying out a “Free Book” table in lobby. Turgeon will provide feedback to Quainton. B. Friends Quarterly Budget Report The Friends ended the 2014 year $2,210.33 under budget and will put the money back into the general fund. C. Friends 2015 Budget The Friends have allocated $50,000 in support of the library’s programs and services this year. IX. Unfinished Business None X. New Business A. 2016 Proposed Library Budget Board reviewed the 2016 proposed library budget. The budget includes the purchase of the Mango Languages database. Service Improvement forms were submitted for improved library collections and a PT Technology Librarian. B. 2014 Library Volunteer of the Year Motion to select Kathy Mohnach for the 2014 Library Volunteer of the Year was made by Brown, supported by Berthet. Biolchini supported another candidate. Motion carried. C. 2014 Library Staff Member Recognition Motion to select Karen Stine for Staff Member Recognition by the Board was made by Biolchini, supported by Berthet. Motion carried. D. Conference Room Use Policy Revision It is being recommended to add a statement in the policy that Federal, State and County agencies do not require a residency status to use the room. Motion to approve the Conference Room Use Policy revision was made by Biolchini, supported by Berthet. Motion carried. XI. Adjourn Motion was made by Berthet to adjourn, supported by Biolchini. Motion carried. Meeting adjourned at 6:20 p.m.