Library Board of Trustees

Library Board of Trustees Minutes of Meeting March 19, 2018 Sterling Heights Public Library 40255 Dodge Park, Sterling Heights, MI 48313 586-446-2665 I. Call to Order Meeting was called to order by Chris Frezza, Chair, at 5:30 p.m. II. Roll Call Members Present: Josephine Berthet, Dave Brown, Chris Frezza, June Hughes, Stacy Ziarko Members Absent: III. Approval of Agenda Motion to approve the Agenda was made by Ziarko, seconded by Berthet. Motion carried. IV. Approval of Minutes Motion to approve the minutes of the meeting of January 22, 2018 was made by Berthet, seconded by Hughes. Motion carried. V. Communication from Citizens Turgeon asked Board members about contributing to the City’s 50th Anniversary Time Capsule. The Board suggested putting in a picture of the board, a library card, a copy of the Friends’ newsletter, a copy of the bookmark contest winners, and an audiobook. VI. Monthly Reports, Statistics, and Correspondence A. Building-Wide Stats – FY2017 / FY2018 Board reviewed statistics. Library visits can now be compared to the previous year because the new patron counters were installed in February 2017. Visit numbers are lower compared to last February. Circulation is also lower compared to last FY. Programming numbers continue to remain high as well as wireless usage. The audio visual and ebook/eaudiobook collection numbers are also higher compared to last FY. B. Monthly Issues – January and February 2018 Board reviewed the monthly issues reports. The new Winter Reading program was very successful. The scanning of old photographs is being done by a volunteer.  The photos will then be put into the Digital Archive so that patrons can view them from anywhere with Internet access. C. Compliment/Complaint Forms Board reviewed compliments. Received compliments for Toddler Time program, Shake, Rattle and Roll program, Storytime program, and Meet the Kennedys program. Staff recognition was received for Tish Huang, Carolyn Sherrill, Laurie Zachwieja, and for all of our friendly and welcoming staff. Board reviewed suggestions/complaints. Patron had an issue with daughter’s library account and having access to it. Loa spoke with patron to resolve issue. Patron asked why we do not have current yellow pages. Debbie is investigating. VII. Suburban Library Cooperative Automatic renewals of materials began this month. The service will automatically renew any items that have not reached the renewal limit and are not on hold for anyone. The service has been well received. The Virtual Library Card program is going well with Utica Community Schools. We are in the process of adding Warren Consolidated Schools. VIII. Friends of the Library A. Bookstore Report The bookstore sales are behind last year’s sales. B. Friends Fundraiser $210 was raised at the Friends’ Winetasting fundraiser. This will be an annual event. C. Friends Customer Appreciation Week The Friends are having a customer appreciation week May 14 – 20 with refreshments, sales, and the book cart in the lobby. June Hughes volunteered to work the shift on Sunday from 1-4pm. The event is being held to bring attention to this hidden gem of the Library and the city. IX. Unfinished Business none X. New Business A. Donation from Sutherland A donation was received from a patron for $1,000, with $200 being spent on books and the other $800 to be spent on artwork for the wall by the Administration staircase. B. Circulation Policy Revision Motion to revise the Circulation Policy was made by Brown, supported by Ziarko. Motion carried. C. Code of Conduct Policy Revision Motion to revise the Code of Conduct Policy was made by Berthet, supported by Hughes. Motion carried. D. Study Room Use Policy Revision  Motion to revise the Study Room Use Policy was made by Brown, supported by Ziarko. Motion carried. E. Photograph, Videotaping, and Filming Policy Revision Motion to revise the Photograph, Videotaping and Filming Policy was made by Berthet, supported by Ziarko. Motion carried. F. Self-Published Children’s Book The Arts Commission is working with an artist and an author to publish a children’s book to sell for the 50th anniversary, with a portion of the proceeds to go to the Friends. XI. Adjourn Motion was made by Ziarko to adjourn, supported by Berthet. Motion carried. Meeting adjourned at 6:30 p.m.