Library Board of Trustees

Library Board of Trustees Minutes of Meeting September 17, 2018 Sterling Heights Public Library 40255 Dodge Park, Sterling Heights, MI 48313 586-446-2665 I. Call to Order Meeting was called to order by Chris Frezza, Chair, at 5:30 p.m. II. Roll Call Members Present: Josephine Berthet, Dave Brown, Shirley Cozort, Chris Frezza, Stacy Ziarko Members Absent: none III. Approval of Agenda Motion to approve the Agenda was made by Brown, seconded by Berthet. Motion carried. IV. Approval of Minutes Motion to approve the minutes of the meeting of July16, 2018 was made by Cozort, seconded by Brown. Motion carried. V. Communication from Citizens None VI. Monthly Reports, Statistics, and Correspondence A. Building-Wide Stats – FY2018 / FY2019 Board reviewed statistics. Circulation is higher this year compared to last year, in large part due to the automatic renewals of materials. Library visits are higher this year compared to last year. This could be a result of the increased participation in the Summer Reading Program, our great new programs we are offering, as well as a very successful Sterlingfest, and the Skate Park traffic. We will watch these numbers. Our overall collection size is higher due to the increased size of our ebook / eaudiobook collections. We have reduced our print collection size and increased our audio visual collection size as well. B. Monthly Issues – July and August 2018 Board reviewed the monthly issues reports. Turgeon will ask Groth about either expanding the Local Author Book Sale to two days or charging for space as a fundraiser for the Friends of the Library that sponsors the program. Summer  reading had an increase in participation of 8.14%. The library continues to participate monthly in the Farmers Market. Turgeon has been conducting presentations for the UCS teachers and students regarding the Virtual Library Card program, digital resources, and other programs happening at the library. C. Compliment/Complaint Forms Board reviewed compliments. Received many compliments for the DIY Spa Kit program, the Creative Writers Workshop, the fact that items were not due during Sterlingfest, the Picturing Music program, the Friends’ bookstore, and our many kids programs. Staff recognition was received for Jason Groth, Gary Johnson and Brent Efing. Board reviewed suggestions/complaints. Suggestion was made to adjust lighting during Trivia Night program and to have a coffee shop instead of vending machines. Complaint was received regarding the Go-Chip service and having to provide an email address. Turgeon is trying to determine if a library email could be used instead for patrons in this situation. Complaint was received about the parking situation during National Night Out. Future library programs will not be held on this night. Complaint was received regarding the closed parking on Wednesday before Sterlingfest. Unfortunately, the parking lot is closed Wednesday for the artists to setup for Sterlingfest that starts Thursday morning. VII. Suburban Library Cooperative Nothing to report VIII. Friends of the Library A. Bookstore Report The bookstore sales have improved since the Customer Appreciation event. The Circulation staff is now closing out the cash register each night. B. Sterlingfest Report The Friends sold all 28 cases of water, even though we had some rain. The layout and concerts were very good this year and the move of the tent to the artist area helped. The Friends made over $2,400 during the three day period with water, book and bags sales as well as donations. IX. Unfinished Business None X. New Business A. Circulation Policy – Library Card Renewal Discussion Board discussed the need to have a physical library card present to renew their library card. Board indicated that they wanted to make the process as easy as possible. There is a cooperative-wide policy that the patron must renew their card every three years and have picture ID proof that they still live in the community. A reminder email or text is sent to patrons 30 days and 14 days before the card expires. Many patrons use an app on their phone to keep their library card number. It was agreed that the physical library card is not needed to renew the patron’s account. However, patrons should be reminded that each library has its own policies and the patron may need their physical card to borrow materials from other libraries. B. Building / Capital / Services Discussion  Board discussed building improvements that will be happening over the next few years. New carpeting, paint, and furniture as well as moving things around in the Library building will be happening. No timeline is set yet. Board suggested that the building needs more electrical outlets, space for tutors, more study rooms and group/collaborative spaces, storage space, furniture with plugs in the chairs/tables, interactive and educational distractions for children by the Circulation desk, and possibly a screen in lobby for promotion of library/city activities. XI. Adjourn Motion was made by Berthet to adjourn, supported by Brown. Motion carried. Meeting adjourned at 6:30 p.m.