Library Board of Trustees

Library Board of Trustees Minutes of Meeting September 16, 2019 Sterling Heights Public Library 40255 Dodge Park, Sterling Heights, MI 48313 586-446-2665 I. Call to Order Meeting was called to order by Chris Frezza, Chair, at 5:40 p.m. II. Roll Call Members Present: Shirley Cozort, Chris Frezza, Stacy Ziarko Members Excused : Dave Brown, Terry Hojnacki III. Approval of Agenda Motion to approve the Agenda was made by Cozort, seconded by Ziarko. Motion carried. IV. Approval of Minutes Motion to approve the minutes of the meeting of July 15, 2019 was made by Cozort, seconded by Frezza. Motion carried. V. Communication from Citizens None VI. Monthly Reports, Statistics, and Correspondence A. Building-Wide Stats – FY2019 / FY2020 Board reviewed statistics. Circulation is up compared to last year with Emedia circulation up 18%. Library visits are down compared to last year. Room usage (includes study rooms) is higher than last year. B. Monthly Issues – July and August 2019 Board reviewed the monthly issues reports. Highlights: Summer reading participants were down, but finishers were up. The ten new hotspots are being used constantly and holds are now allowed. Hoopla began August 1st and has received a positive response. Thank you to those Board members that were able to attend the ribbon cutting for the oversized checkerboard area. We had good press coverage. The ribbon cutting for the Storywalk in Beaver Creek Park is tomorrow. The Summer Reading Finale party in Dodge Park was a huge success with over 1,000 people in attendance. We have a new intern that started in August.  C. Compliment/Complaint Forms Board reviewed compliments. Received compliments for the Teachers Appreciation Night event, VOX books, Wreath-a-Palooza craft program, Summer Reading Program, Families n’ Jammies program, Constellation String Art program, the new cleaning service, Get Stringy With It craft program, and the Friends Bookstore. Staff compliments were received for Stephanie Fair, Brent Efing, and Kim Schultz. Board reviewed suggestions/complaints. Complaint was received about the location of the book drop. It will remain where it is. Complaint was received about lack of help on a computer. Turgeon spoke to staff involved. Complaint was received about the Programming Center being too cold. Updated building HVAC should help this situation next year. Suggestion was made to sell Sterlingfest tshirts. Turgeon will let Community Relations know. Suggestion was made to open a public pool and gym. Turgeon will let Parks & Recreation know. Suggestion was made to purchase more Brazilian Portuguese books for children. This will be done. VII. Suburban Library Cooperative The Cooperative held a training program for serving the homeless in the library, but the program was useful for serving all types of patrons. VIII. Friends of the Library A. Bookstore Report The bookstore income is trending slightly less than last year. B. Sterlingfest Overall sales were way up for the water sale and slightly less for the book sale compared to last year. Overall money raised was $3,207.98. IX. Unfinished Business None X. New Business A. Code of Conduct Policy Revision Ziarko made a motion to approve the revised Code of Conduct Policy, supported by Cozort. Motion carried. B. Lost Child Procedures Revision Cozort made a motion to approve the revised Lost Child Procedures as amended to include locking down the building when a lost child is reported until the child is found, as long as this action is reviewed by the city attorney, supported by Ziarko. Motion carried. C. Study Room Policy Discussion Turgeon heard from a patron that the usage of the study rooms for individuals was unfair and that the room should be time limited. The Board discussed the addition of three rooms with the renovations and that a software solution was needed for scheduling/reserving all of the rooms in the Library. The Board agreed that no changes will be made to the policy right now, but once the renovations are completed that we will implement some type of room scheduling with time limits. Turgeon has started investigating software solutions. XI. Adjourn Motion was made by Ziarko to adjourn, supported by Cozort. Motion carried. Meeting adjourned at 6:30 p.m.