Library Board of Trustees

Library Board of Trustees Minutes of Meeting May 18, 2020 Sterling Heights Public Library 40255 Dodge Park, Sterling Heights, MI 48313 586-446-2665 Meeting was held via Zoom, meeting ID 910 0249 5171 I. Call to Order Meeting was called to order by Chris Frezza, Chair, at 5:33 p.m. II. Roll Call Members Present: Shirley Cozort, Chris Frezza, Terry Hojnacki , Stacy Ziarko Members Excused: Dave Brown III. Approval of Agenda Motion to approve the agenda was made by Cozort, seconded by Hojnacki. Motion carried. IV. Approval of Minutes Motion to approve the minutes of the meeting of January 27, 2020 was made by Ziarko, seconded by Cozort. Motion carried. V. Communication from Citizens none VI. Monthly Reports, Statistics, and Correspondence A. Building-Wide Stats – FY2019 / FY2020 Board reviewed statistics. Circulation for the month of April is for digital materials. Program attendance for our virtual programs has been incredible. Almost 18,000 views occurred in April. We will continue programming into the future with a virtual component due to this success in reaching those residents we may not have previously. B. Monthly Issues – January, February, March, April 2020 Board reviewed the monthly issues reports. Highlights: The Library had a winter reading program. It is a smaller version of the summer reading program. The Library attended UCS’s Academic Blitz program in January which was very successful. The February recurring youth programs had a record number of attendees. The PT Librarian position was filled, but the candidate was supposed to start March 16th and was not able to do so. The Library participated in the city’s  Cultural Exchange on March 6th in the new Community Center. An additional $20,000 of ebooks and audiobooks were purchased for our Overdrive service. C. Compliment/Complaint Forms Board reviewed compliments. Received compliments for the Senior Book Club, Toy Story 4 movie showing, the Collaborative Writing workshop, the Active Shooter presentation, Shake Rattle & Roll program, Friends’ Bookstore, and the DIA program. Staff compliments were received for Jadwiga Meyer, Krista Ghazar, and Paul (Facilities cleaning company). Board reviewed suggestions / complaints. Suggestion was made to have a CPR class. The Library does not offer this type of program, but the resident can register through the Parks & Recreation department for a class that the Fire Department provides. Complaint was received regarding white countertops in Library renovation plan. VII. Suburban Library Cooperative The Cooperative is organizing group purchase of PPE supplies for member libraries. Group PC order is delayed due to closure of libraries. VIII. Friends of the Library A. Bookstore Report The bookstore income ended in March. The Friends did receive proceeds of $1,500 from the Community Foundation account for Summer Reading prizes. The budget for the remainder of the year will be reviewed at a June Friends Board meeting. IX. Unfinished Business A. Building Updates Construction was stopped March 23rd and resumed May 11th. There is no updated timeline at the moment. X. New Business A. Reopening Plan The reopening plan states that the Library will provide phone service beginning June 1st, curbside service beginning June 8th, and limited public PC appointments beginning June 22. Staff will be limited as well. Turgeon shared the library’s curbside pickup logo “S H Pickup L”. Board members will be available to assist staff to practice curbside service before June 8th. Board suggested that a video be created to show how curbside will work and publicize it on Facebook and the Library’s website. The Library of Michigan is offering $500 grants for purchase of PPE for library. We will get this grant automatically when we apply. There is also a digital inclusion grant that we will apply for to purchase 15 new wifi hotspots and service for 1 year. This is competitive and priority will be given to economically disadvantaged communities, so Sterling Heights may be a low priority. We will have to wait to see how many libraries apply. XI. Adjourn Motion was made by Ziarko to adjourn, supported by Cozort. Motion carried. Meeting adjourned at 6:20 p.m.