City Council

VILLAGE OF STOCKBRIDGE Regular Council Meeting Village Hall 118 N. Center Street Monday, February 5, 2024, at 7:00pm AGENDA 1. CALL TO ORDER: 1I. Pledge of Allegiance: 11l. ROLL CALL IV. APPROVAL OF AGENDA V. APPROVAL OF MINUTES: A. lJanuary 8, 2023 VI. PUBLIC COMMENT ON AGENDA ITEMS: (Comments are limited to 3 minutes. Please address all comments to the council. Please understand that the council may not give a response per procedure.) VII. Guests: A. Open Air Market VIII. FINANCIAL REPORTS: A. Check register from January 1, 2024, ending January 31, 2024. B. Cash summary by account report for all funds from January 1, 2024, through January 31, 2024. x DEPARTMENT AND COMMITTEE REPORTS: Police department report. IemMmMonN®> DPW Report Zoning Administrator Report President’s Report. Executive committee. Ordinance committee. Finance committee. Utilities Committee. Planning Commission minutes for review ST SDDA minutes for review. X. COMMUNICATIONS: XI. Unfinished BUSINESS: 1|Page  VILLAGE OF STOCKBRIDGE Regular Council Meeting Village Hall 118 N. Center Street Monday, February 5, 2024, at 7:00pm A Resident Tree Complaint. B. Village Hall Update XIl. NEW BUSINESS: A. Baker Tilly Council Memo B. Park Lawn care C. Snow Emergency Ordinance D. Ordinance Approving Amendment to the Penalty Previsions Ch 1, sec 1-6. E. Monday office hours. F. SDDA 2024-2025 Budget G. SDDA appointment XIIl. PUBLIC COMMENT OPEN FORUM: (comments limited to 3 minutes) XIV. COUNCIL MEMBER COMMENTS XV. ATTORNEY COMMENTS XVI. Schedule of meetings: A. Schedule a workshop on Council Rules and Procedures. B. Utilities Committee, February 7, 2024, at 6 pm. C. Regular Meeting, March 4, 2024, at 7 pm. XVII. ADJOURN 2|Page  VILLAGE OF STOCKBRIDGE Regular Council Meeting 118 N. Center Street Monday, January 8, 2023, at 7:00pm UNAPPROVED MINUTES . CALLTO ORDER: President Ogden call the meeting to order at 7:00p. . ROLL CALL: Present: Cattell, Morehouse, Mullins, Howlett, Fairbotham, Ogden Absent: Powers-Taylor . President Ogden led the Pledge of Allegiance. . APPROVAL OF AGENDA, Motion made by Howlett supported by Cattell to approve the January 8, 2023, agenda. All in favor, Motion Passed. . Approval of Minutes, Motion by Howlett supported by Cattell to approve the December 4, 2023, Regular Meeting Minutes and December 27t", 2023, Special Meeting Minutes. All in favor, Motion passed. Public comment: None . Guests: None . FINANCIAL REPORTS: Motion by Howlett supported by Cattell to pay the bills in the amount of $85,272.92. Roll Call: Aye- Mullins, Cattell, Morehouse, Howlett, Fairbotham, Ogden Absent- Powers-Taylor Department & Committee Reports: Police Department report provided. N> DPW Report provided. Zoning Administrator report provided. President’s Report provided. OmMmo Executive Committee, none. Ordinance Committee, none. Finance Committee, none.  VILLAGE OF STOCKBRIDGE Regular Council Meeting 118 N. Center Street Monday, January 8, 2023, at 7:00pm UNAPPROVED MINUTES H. Utilities Committee report provided. I. Planning Commission minutes provided per review. J. SDDA, December meeting was cancelled. No minutes to provide. K. Communications: None. 10. Unfinished Business: A. Personnel Manual Amendments Motion made by Cattell supported by Fairbotham to approve the recommended Personnel Manual Amendments as written. Roll Call: Aye- Mullins, Cattell, Morehouse, Howlett, Fairbotham, Ogden Nay- None Absent- Powers-Taylor Allin favor, Motion passed. B. Village Hall Update Motion made by Morehouse supported by Fairbotham that for every month that rent is paid for current office location be offset from total cost of New Hall Renovation. Roll Call: Aye- Morehouse, Mullins, Fairbotham Nay- Howlett, Cattell, Ogden Absent- Powers-Taylor Motion failed. 11. New Business: A. Ingham County Delinquent Tax Resolution Motion made by Howlett supported by Cattell to approve the Resolution approving participation in the Ingham County Payment Reduction Program for delinquent taxes as written. Roll Call: Aye- Morehouse, Mullins, Howlett, Cattell, Ogden Nay- Fairbotham Absent- Powers-Taylor  VILLAGE OF STOCKBRIDGE Regular Council Meeting 118 N. Center Street Monday, January 8, 2023, at 7:00pm UNAPPROVED MINUTES All in favor, Motion passed. B. Resident tree complaint. Motion made by Cattel supported by Howlett to obtain a survey of the property to determine if tree is in drain easement. Roll Call: Aye- Morehouse, Mullins, Howlett, Fairbotham, Cattell, Ogden Nay- None Absent- Powers-Taylor All in favor, Motion passed. C. Utilities Committee Recommendations: 1. Water meter fee. Motion made by Howlett supported by Cattell to approve a $5.00 Quarterly fee to be added to pay for meters. Roll Call: Aye- Mullins, Morehouse, Fairbotham, Howlett, Cattell, Ogden Nay- None Absent- Powers-Taylor All in favor, Motion Passed. 2. Eliminate shut-off/turn-on fee during working hours. Motion made by Howlett supported by Cattell to eliminate the shut- off/turn-on fee during working hours. Roll Call: Aye- Mullins, Morehouse, Fairbotham, Howlett, Cattell, Ogden Nay- None Absent- Powers-Taylor 3. Approval to replace/repair 3 fire hydrants annually. Motion made by Howlett supported Cattell to budget up to $20,000 annually for the replacement or repair of up to 3 hydrants annually. Roll Call: Aye- Mullins, Morehouse, Fairbotham, Howlett, Cattell, Ogden Nay- None  VILLAGE OF STOCKBRIDGE Regular Council Meeting 118 N. Center Street Monday, January 8, 2023, at 7:00pm UNAPPROVED MINUTES Absent- Powers-Taylor 12. Public Comment Open Forum: None 13. Council Member Comments: None 14. Attorney Comments: None 15. Next Meeting: Workshop for Council Rules & Procedures, January 22, 2024, at 6:00 pm. Utilities Committee, January 10, 2024, at 6:00 pm. Finance Committee January 10, and 24, at 1:00 pm. Regular Meeting, February 5, 2024, at 7pm. 16. Adjournment. Motion by Howlett, supported by Cattell to adjourn the meeting at 8:55 am. All in favor, Motion Passed. 02/02/2024 09:46 AM CHECK REGISTER FOR VILLAGE OF STOCKBRIDGE Page: 2/2 User: treasurer CHECK DATE FROM 01/01/2024 - 01/31/2024 DB: Stockbridge Check Date Check Vendor Name Description Amount 01/30/2024 21676 HEATHER ARMSTRONG REIMBURSEMENT FOR NOTARY APPLICATION 10.17 01/30/2024 21677 M&K JETTING AND TELEVISING, INC. HYDRO EXCAVATING WATER MAIN ON N.CENTER 1,350.00 01/30/2024 21678 TRUCK & TRAILER SPECIALTIES SALT TRUCK REPAIRS 475.44 01/30/2024 21679 VERIZON WIRELESS OFFICE CELL PHONES DEC 20- JAN 19, 2024 250.42 STATE TOTALS: Total of 61 Checks: 77,091.07 Less 2 Void Checks: 260.00 Total of 59 Disbursements: Te 02/02/2024 09:46 AM CHECK REGISTER FOR VILLAGE OF STOCKBRIDGE Page: 1/2 User: treasurer CHECK DATE FROM 01/01/2024 - 01/31/2024 DB: Stockbridge Check Date Check Vendor Name Description Amount Bank STATE 01/02/2024 21614 BLAZE GRAPHICS DECALS FOR BLACK EXPLOYER 400.00 01/02/2024 21615 BS&A SOFTWARE TRAINING 11/14/2023 400.00 01/02/2024 21616 CANON FINANCIAL SERVICES 12/1 - 12/31/23 COPIER CHARGES 266.39 01/02/2024 21617 CARNEYS COMPLETE AUTO SERVICE REPLACE ALTERNATOR/REPAIR TIRE/OIL CHANG 711.73 01/02/2024 21618 CARNEYS COMPLETE AUTO SERVICE CHANGE OIL/CHECK FLUID LEAKS 49.77 01/02/2024 21619 CONSUMERS ENERGY CONSUMERS ENERGY BILL 6,390.67 01/02/2024 21620 FRONTIER COMMUNICATIONS DPW LIFT STATION 197.59 01/02/2024 21621 JENNIFER SMITH POLICE PICTURES 200.00 01/02/2024 21622 PFEFFER HANNIFOLD PALKA PROFESSIONAL SERVICES RENDERED 1,100.00 01/02/2024 21623 VERIZON WIRELESS OFFICE CELL PHONES NOVEMBER 287.59 01/02/2024 21624 WOW! BUSINESS WOW OFFICE CABLE BILL 336.47 01/02/2024 21625 WOW! BUSINESS DPW CABLE BILL 125.98 01/04/2024 21627 BURMANS TREE SERVICE TREE TRIMMING/REMOVAL OF LARGE BRANCH ON 400.00 01/04/2024 21628 WEX BANK DECEMBER GAS 2023 1,548.80 01/12/2024 21629 BOYCE PLUMBING AND HEATING, INC MEMORIAL PARK RESTROOM 186.00 01/12/2024 21630 BRENTS BUGS LLC RODENT CONTROL 175.00 01/12/2024 21631 CONSUMERS ENERGY CONSUMERS ENERGY BILL 2,098.08 01/12/2024 21632 ELAN FINANCIAL SERVICES ELAN FINANCIAL CREDIT CARDS 6,768.53 01/12/2024 21633 GLOCK PROFESSIONAL, INC OPERATOR COURSE 250.00 01/12/2024 21634 GRANGER DECEMBER 2023 GARBAGE 9,415.36 01/12/2024 21635 GRANGER DECEMBER 2023 GARBAGE 106.05 01/12/2024 21636 INGHAM COUNTY DRAIN COMMISSION AT LARGE 2023 1,465.13 01/12/2024 21637 NAPA AUTO PARTS DPW SUPPLIES 48.25 01/12/2024 21638 STEPHENSON & COMPANY, P.C. CONSULTING SERVICES OCT-DEC 195.00 01/12/2024 21639 STOCKBRIDGE ACE HARDWARE DECEMBER 2023 PURCHASES 168.44 01/12/2024 .21640 SUBURBAN PROPANE PROPANE DPW BLDG 366.31 01/12/2024 21641 WOLVERINE ENGINEERS AND CONSULTING SERVICES 250.00 01/12/2024 21642 WOW! BUSINESS DPW CABLE BILL 127.06 01/12/2024 21643 YEO & YEO PROFESSIONAL SERVICES RENDERED 1,226.40 01/18/2024 21646 52 LANDSCAPE LLC 2 LOADS OF SALT 1,000.00 01/18/2024 21647 CONSUMERS ENERGY CONSUMERS ENERGY BILL 55.45 01/18/2024 21648 EGLE GROUND WATER ANNUAL PERMIT FEE 7,500.00 01/18/2024 21649 JK OF MICHIGAN CALL OUT ON RED LIGHT ON PUMP #2 384.00 01/18/2024 21650 K&B ASPHALT SEALCOATING, INC PATCH ON S. WILLIAMS STREET 803.58 01/18/2024 21651 SBIS FEBRUARY INSURANCE COVERAGE 5,666.59 01/18/2024 21652 WATER TECH ALKALINITY/FLUORIDE/CHOLRIDE/GROSS ALPHA 564.00 01/18/2024 21653 WOW! BUSINESS WOW POLICE CABLE BILL 125.98 01/22/2024 21654 BCL DUMPSTER 350.00 01/23/2024 21655 BS&A SOFTWARE ANNUAL SERVICE/SUPPORT CONTRACT 1,889.00 01/23/2024 21656 CONSUMERS ENERGY CONSUMERS ENERGY BILL 6,400.70 01/23/2024 21657 L & M FAMILY INVESTMENTS JANUARY 2024 1,500.00 01/23/2024 21658 MCKENNA COMPREHENSIVE MASTER PLAN 1,937.50 01/23/2024 21659 SAESA POLICE RENT 1,000.00 01/23/2024 21660 STEVE GIPE AHA BLS CPR AED HEALTHCARE PROVIDER 220.00 01/24/2024 21661 BARBARA TAYLOR BOUGHT BACK PLOT F-25-8 AND O/C FEE BACK 1,140.00 01/25/2024 21662 52 LANDSCAPE LLC 1 LOAD OF SALT/FLUID FILM UNDERCARRIAGE 1,100.00 01/25/2024 21663 AXON ENTERPRISE, INC. FLEET 3 BASIC + TAP 4,913.76 01/25/2024 21664 CHARLES SCHULTE REPAIRS ON DELORES SCHULTE FROM PROPERTY 169.93 01/25/2024 21665 Void 01/26/2024 21666 MURPHY, PAUL UB refund for account: MPLN-000118-0000- 260.00 01/26/2024 21940 MURPHY, PAUL UB refund for account: MPLN-000118-0000- 260,00 01/29/2024 21667 JESSICA OTTEN DEPOSIT REFUNDED FROM HALL RENTAL 175.00 01/29/2024 21668 MOLLY HOWLETT DEPOSIT RETURNED ON HALL RENTAL 75.00 01/30/2024 21672 AUSTIN CIMALA REIMBURSEMENT FOR UNIFORM STANDARD 245.86 01/30/2024 21673 CIVICPLUS MUNICODE 1,755.50 01/30/2024 21674 CNA SURETY NOTARY BOND 55.00 01/30/2024 21675 FRONTIER COMMUNICATIONS DPW LIFT STATION 197.59 02/02/2024 09:43 AM CASH SUMMARY BY FUND FOR VILLAGE OF STOCKBRIDGE /1 wmmnmnmwmw”wuww FROM 01/01/2024 TO 01/31/2024 FOUNI 101 202 203 207 208 209 211 217 218 248 265 300 400 542 590 591 661 701 852 CASH AND INVESTMENT ACCOUNTS BANK: Beginning Ending Balance Total Total Balance Fund Description 01/01/2024 Debits Credits 01/31/2024 101 GENERAL FUND 1,441,978.32 53,690.80 65,885.41 1,429,783.71 202 MAJOR STREETS FUND 79,905.36 8,920.99 2,226.07 86,600.28 203 LOCAL STREETS FUND 132,841.86 3,563.56 3,351.38 133,054.04 209 CEMETERY PERPETUAL CARE FUND 900.00 0.00 0.00 900.00 211 4,031.30 1,000.00 3,684.32 1,346.98 217 ARPA FUNDS 19,651.25 0.00 0.00 19,651.25 542 BUILDING FUND 8,134.84 0.00 0.00 8,134.84 590 SEWER FUND 77,822.25 64,417.02 30,743.27 111,496.00 591 WATER FUND (42,511.59) 39,941.57 25,850.77 (28,420.79) 661 MOTOR POOL VEHICLE FUND (311.34) 0.00 68.49 (379.83) TOTAL - ALL FUNDS 1,722,442.25 171,533.94 131,809.71 1,762,166.48  OFFICE OF THE CHIEF OF POLICE 1009 S Clinton St Stackbridge, Michigan 49285 e (517) 851-7435 office e (517) 902-1135 direct chief@vosmi.org Matthew D. Bartus Chief of Police January 8, 2023 RE: December Monthly Agenda 1. Monthly Numbers (69 CFS, 21 Traffic Stops, 7 Citations) 2. Annual Report March 2023 3. K9 Update (Donations/Deposit on K9/Position Filed) VILLAGE OF STOCKBRIDGE, MICHIGAN S B Matthew D Bartus Chief of Police  STOCKBRIDGE POLICE DEPARTMENT CALLS FOR POLICE SERVICE 2023 Type of Incident Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Abandon Vehicle alo|ololololoo|e|o|ola|ololm]olr]|Nv]|o Alarm Animal complaint Armed/Unarmbed Robbery Arrest (Misd) Arrest (Felony Arson Assist Outside Agency Assist SAESA Assault & Battery (simple) Assault -Domestic Aggravated Assault Assault - Felonious Assault GBH Check Welfare Breaking & Entering Child/Adult Abuse & Neglect Citation Insp Citizen Asst Comnunity Engagement 29 N © Ci ituation olo|r|o]olelo|r Counterfeit Criminal Sexual Conduct (Forcible Rape) Curfew Violation DOA - Sudden Death Disorderly Person Domestic Disturbance Type of Incident Jan Feb Mar May Jun Jul Aug Sep Oct Nov Dec Total Driving Law Violations(Calls) olololr|olololo|ololols|olololo|o|o|olr|u|ololololololo]o]o|o]o]o Drug Overdose Embezzlement False Police Report Family Trouble Fail To Return Prop Fire Fireworks Flee and Elude Found/Lost Prop Fraud Furnish Alcohol-Minors General information Guns-Per/Safety Inspec/Sales Harassment Healt & Safety Immigration lllegal Dumping/Littering Indecent Exposure Invasion of Privacy Involuntary Commitment Juvenile Trouble/School K-9 Search Larceny Larceny (attempt) Littering Liquor Insp Lockout Service Malicious Mischief Malicious Destruction/Property Medical Assist MIP Tobacco/Vape MIP Alcohol Type of Incident Jan Feb Apr May Jun Jul Aug Sep Oct Nov Dec Total MIP Marihuana olo|olo|o|eo|r|o|w|o|o|o|ololo|olole|o|o|r|olololo|o|ololo]o|w|o]o Missing Person Motorist Asst NSF Check Noise Complaint Obscenity Obstructing Police Open door/window OwI/ouID Open burning/Ord. Viol Open Intoxicants Ordinance Violation PRT Self-Transport/Court Ord. Parking Complaint Private Property Crash PPO/Conditional Bond Retail Fraud Recovered Stolen Prop Runaway Stalking Sex offense other Sex Offender Viol Suicide / Att. Suicide Soliciting w/o Permit Suspicious Incident Threats Traffic Crash Traffic Crash Hit/Run Trespassing Trouble W/Subjects Truancy UDAA/Att. UDAA Unlawful Entry Type of Incident Jan Feb Mar Apr May Jun Jul Aug Oct Nov Dec Total Uttering/Publishing olo|w|ofololo Vactation Check VCSA Misd Traffic Welfare Check Weapons Complaint 911 Hang-UP Total 69 69 Traffic Stops 21 Tickets ~ Parking Tickets  _Department of Public Works DPW Report for January 2024 Cemetery 1 Cremation DNR/Trailhead Cleaned snow during snow events. DDA Cleaning of sow during snow events in Park and throughout Village. Cleaned bathroom in park due to door being left unlocked by contractor. Wastewater Completed EGLE Discharge Reports and Weekly Sampling Reports Bi-Weekly Lift Station Maintenance without entering the station. Weekly Generator Maintenance Transferred water between Lagoons while treating with Ferric Water Completed EGLE Monthly Operating Reports and samples. Backwashed Iron filters 2x monthly Cleaned chlorine injector. Replaced/Repaired 5 meters. Repaired broken 4” watermain on N.Center. Major/Local Streets/Stormwater 4 storm incidents. Applied 20 tons of salt to roadways. Repair/Replace cylinder on plow blade for pick-up.  — Department of Public Works 305 West Elizabeth Streete Stockbridge, Michigan 49285 ¢ (517) 851-7435 office Missdig 20 Requests for Water, Sanitary, and Storm line marking completed and cleared. DPW Cleaned and reorganized entire DPW Garage and office while separating scrap metals for recycling. Creating a list of items that could possibly go to auction in spring. Junk removal of future/old Village Office. Backhoe repair of front left wheel bearing due to seal failure. This is a general List and does not represent all duties performed during January. Thank You, David Dillard Department of Public Works Supervisor  VILLAGE OF STOCKGRIDGE MONTHLY REPORT Zoning & Administration MONTH OF: January 2024 Code Enforcement Services: 3 Open Blighting Issues 1 Open Environmental Issue Ordinance and Process Zoning Administrator Services: 1001 South Clinton Incinerator - Resolved Frontier - Service Drop Approved Frontier - Fiberoptics in right-of-way Tractor Supply - Signage Answer Zoning Questions Zoning Plan Reviews: 1 Fence waiting for site plan - Closed Department & Board Meetings: Board Meeting - Environmental Issue Open & Ongoing: DG Marketplace Tractor Supply Submitted by: Katrina Griffih Signature Presidents Report January 2024 Building update — 1 am still working with the architect to get a final drawing that | will be able to use for the bid packet for the renovations to the office space. Hopefully this step in the process will be completed soon. There have been several roof leaks in the building. Billy White Roofing has been out to repair the leaks and hopefully we are patched up for the season. There has been a foul odor in the building. This was from the drains being dry from disuse and a broken garbage disposal. The garbage disposal is being changed and activity in the building will help keep the odor from coming back. We did another clean out of the building and filled another dumpster. We can start moving filing cabinets into the storage area. Current office— | notified Mike Dalton that the Village has downsized to one room. He did state that the current rate for the rooms is $750.00 but that we would be able to keep our one room at the rate of $500 on a month-to-month basis. | let him know that we would provide at least 30 days' notice before we vacate the current room, and | would text him updates of our progress. Tree Complaint —Wolverine Engineering completed a survey of the property in question and determined that the tree is on the homeowner's property and that it is in the drain commission’s easement as well. | am waiting on the official survey results. Ingham County Delinquent Tax Program —The approved resolution has been sent to the county and we have posted an informational flyer to the Village website on the resident page. This will be a benefit to qualifying applicants to get caught up on back taxes. Blight Complaints — We have received complaints about not only the blight in the Village but the lack of progress due to the processes in place. We are making another adjustment to the ordinance, so the code enforcement officer is able to move forward properly. | understand the frustrations of the residents and plan to move forward and make blight issues a priority this spring. Village of Stockbridge Utilities Committee January 10, 2024, 6:00pm Committee Notes (taken by Kim Morehouse) Call to order at 6:00 pm Attendance: Kim Morehouse, Don Heck, Dave Dillard, Dave DeGrand, Daryl Anderson (absent : Jill Ogden, Melissa Powers-Taylor) Introductions: Baker Tilly ... Andy Campbell and Peyton Stiles Baker Tilly water rate analysis. Verbal info shared by Any Campbell Andy was briefly involved ~2017 with our water assets. Baker Tilly has two main services for us ... 1) Review of our water / sewer rates 2) Project funding support Main take-away ... we are NOT in good shape. Lack of monetary funds and on-going process repairs are required to our system. Discussion about Rural Development & State Revolving Funds Funding Source #1 — State Revolving Funds Stockbridge’s medium income ($46,316) is below the threshold for State funding ... which is a good thing to help us get that funding. The State got ARPA money which they put into the Revolving Fund. The Negative ... that money has already been doled out. The Positive ... not as many people applying now (since they’ve already got their funding). This funding may allow 20% to be written off as “grant” not requiring payback. Strict rules and timing on application process. In the “pre-ARPA” days, maybe 1/3 got funding. If municipality had an ACO, Administrative Consent Order, this is a bad thing ... regulatory compliance issues. But it helps to get this type of funding. Stockbridge does NOT have an ACO issued against us. Funding Source #2 — USDA (also called Rural Development Fund) This has more flexible in timing and overall application process. Would take at least one year from submittal to construction. Since Federal program, if government were to shut down, so would this agency. Stockbridge income is below $53,432 (the federal poverty level) for this program ... so we qualify. Interest rates probably between 2 1/8 and 3%. Possibly as high as 75% grant. But these big grants are not coming through anymore. Also these loans/grants are BABA (Buy American, Build American) which may make them harder to manage and more costly? Funding Source #3 — Open Market Interest rates are most likely double. No grant possibility. Additional background Average typical consumption is based on 13,500 gallons At current rates, this givés typical Stockbridge quarterly costs of $125 water and $191 sewer. For reference, typical municipal user in Michigan ... $135 water and $165 sewer. There is a formula used to determine if the Village is “doing enough” on its own before money would be awarded in the grant. Our threshold would be ~ $700 annual cost for either water or sewer. The expenses are NOT combined. This $700 threshold is based against the water and sewer annual expenses INDIVIDUALLY. Sewer Comments o Stockbridge has a negative fund balance. Big negative hit. e Recommending a rate increase starting 3-1-2024 e One positive redeeming point ... one of our major debts from 2003 are now paid off. Water Comments e Stockbridge has a positive fund balance, but it is only a small positive balance. e Recommending a rate increase starting 3-1-2024 e Still have two outstanding bonds, 4 and 6 years remain. State Earmarks We should aggressively go after State earmarks. These are funds doled out by State representative or senator in their districts. Best to make personal contact with elected officials from our district. Flawed data used in analysis Discussion regarding our billing issues. If Baker Tilly were using data as far back as 2019, then it is deeply flawed. Example given of School billing ... BS&A multiplier was mistakenly entered as 100 when it should have been 5000. We were billing School only $1300 when the actual bill should have been ~$31,000 ? Office staff continues to make billing corrections as they are discovered. Another example of possible billing issue - Staff suspects REU (Residential Equivalent Unit) factors are not correct in some accounts. Regarding scope of Grants At some time, the actual purpose for funding is going to have to be defined. So, we are not requesting engineering plans ... but we need a “Wishlist” of what a new water and sewer system would encompass with cost estimates. Next priorities: Water and Sewer System “Wishlist” to be put together by Don Heck, Dave Dillard, and Dave DeGrand.  ' Recommendations to the council: Review Baker Tilly rate analysis. Some type of rate increase is needed, even if only an inflation adjustment. VI. Upcoming agenda items: Water and Sewer System “Wishlist” VIIl. Adjourn: 7:20 PM *%% NOTE *** The following information was collected after the 1-10-24 meeting, but it seems relevant to summarize. o The last water and sewer increase was implemented via Resolution 2021.06-002. Resolution Establishing Rates, Charges and Administrative Policies. Increased water and sewer commodity fees by 10% and increased RTS’s for both Water and Sewer by 33%. o April 4, 2022 Resolution Amending a Previous Resolution Establishing Rates, Charges and Administrative Policies. In part, “The Village of Stockbridge shall forgive the water usages that were either unbilled or under billed through the quarter ending December 31, 2021, but not RTS charges.” e Darwin McClary was hired on as Village Manager (in part because of his BS&A experience). There was hope that he would correct the water and sewer billing issues. However, he resigned after only a short employment (May — Nov 2022). Unlikely that he was able to correct the water and sewer billing errors. e February 2023. Additional office personnel changes. o Baker Tilly needs to be made aware of the above and fully understand that the “clean point” for our billing may not have been fully reached yet. Any billing prior to February 2023 may be problematic. Therefore, any rate analysis calculations are most likely flawed without using some type of creative extrapolation.  Village of Stockbridge PLANNING COMMISSION MINUTES 305 W. Elizabeth St., Room 112 ~ 517 - 851 - 7435 Thursday — December 07, 2023, at 6:30 P.M Call meeting to Order at: 6:35 p.m. Roll Call, P.C. Commissioners: Jenifer, Laura, Daryl, Kim Absent: James. Motion by Kim, Second by Jenifer to approve agenda for December 07, 2023, voice vote. Motion passed no nays. Motion by Laura, Second Kim to approve November 02, 2023, meeting minutes voice vote. Motion passed no nays. PUBLIC COMMENT None. Both Heather: Village Clerk and Zoning Administrator: Katrina were in attendance. UNFINISHED BUSINESS \ o Second review of review of Master Plan lots of discussion sent changes back to McKenna. next review will be February 01, 2024. see attachment. NEW BUSINESS o Motion made to approve all three ordinances together by Daryl Second by Draft ordinance approving text amendment to chapter vi: zoning and land use article iv: zoning district regulations adding section 6- 51-non- residential design requirements. Motion caried with Just the one change Language of ordinance amened to change date of allowing items table etc. to be placed in walkways from April 15 to March 21st of each year of draft ordinance approving text amendment to chapter vi: zoning and land use article iv: zoning district regulations adding section 6- 52-accessory outdoor dining areas. o Draft ordinance proposing a text amendment to chapter vi: zoning and land use article iv: zoning district regulations amending section 6- 185: glare and exterior lighting. Was table pending hard data on lumens or some other designation of reflection from an object as dangerous measured by what instrument? PUBLIC COMMENT None DIRECTORS COMMENTS, CONCERNS SUGESTIONS Did not ask. NEXT MEETING January 04, 2023 ADJOURN motion by Jenifer Second by Laura Voise vote all yeas motion carried at 8 :05 p.m. 1| Pase Attachment Village of Stockbridge PLANNING COMMISSION 305 Elizabeth St., Room 107 ~ 517 - 851 - 7435 December 8, 2023 To: Maya Baker Assistant Planner McKenna From: Daryl Anderson Chair Planning Commission Subject: Results of P.C. review Second draft of submitted Master Plan Please find below our observations also various attachments for your use. Corrections / Questions for Village of Stockbridge, Master Plan All pages referencing the hard copy page numbers. P- 5. DDA was amended in 2022. Two references. There are several blank pages. Missing information or just blank? For example, P 6. P -19. Beckwith, one word. P-22. Elizabeth St bridge was replaced in 2021. It does not need replacement. A Day in the Village ... Not... A Day at the Village Photo is not of Stockbridge. Simply delete or find another appropriate photo of Stockbridge. P -23 & 24. Maps are same Map 3 in labeled Stormwater effludnt system the map is showing water system distribution | am trying to obtain a storm eater map for you. Map 4: Sewer lines is showing water lines not sewer. | will email you the sewer print Map 5 of water lines page is blank Not really what is intended to show. Also upside down. P- 25. Another page with missing info. P -42-50. Mislabeled Objectives. For example, 1.1.3 is moved to under Goal 1.2. Two 1.1.7 2|Pagc  Two 3.1.4 Extra s in Objective 3.2.6 What does Obj 6.3.1 mean? We don’t have a bypass loop. Asking to add signage for truck route? 0Obj7.4.1,7.4.2, and 7.4.3 are completely wrong. Duplicate verbiage from 7.3. We’d want to review anything put in here. Not giving a “blank check” to renewable resource with the Village. Absolutely opposed to a wind farm and probably opposed to a solar farm within Village limits. P-47-6.3 Not sure what you are suggesting is it signage for truck rout through the village or try and geta bypass truck rout around the village, maybe 6.3 should just be removed P- 53 — under flexible /mixed use and in OSC P- 54. Future Land Use map. ) Irrigation field currently labeled as Agricultural is being changed to Flexible / Mixed Use? Until we get a new sewage system that does not require lagoon / irrigation, this needs to remain Ag. P-59. Wrong cross-reference page #. Future Land Use Focus #2 is on p 66 (not p 65) P- 66 descriptions. Details are actually on page 66. P- 67. Need better descriptions. What is CPUD? Section 8.01.D.2/ etc. ??? P-68. MPUD ? P-69. ARM-1? P- 70. Title for Live/ Work, Loft Residential should be moved to next page. Page 72 is missing. P- 75. Use Act 51 State designations for road legend. P - 84. Top photo is not of Stockbridge. Plus, it’s not a very appealing photo. Just remove. P- 85. This photo is no longer the Village offices. Don’t use - only confuse office move. Either use a photo of new offices (which are not done or signed yet) or maybe use a photo of SAESA (Stockbridge Area Emergency Services Authority) building? This building houses our Village Police station also. P - 89. Move title “Mich Dept of Environmental , Great Lakes, and Energy” to next page. P -93. Stockbridge Road is one of the names, but most people use M-52. Suggest labeling as Stockbridge Road / M-52. Appendix B improvements (if being part of the report). Clean up all the legend lengths. Truncated too much to be useful. Q7. 1-5 scaling? But using a total weight on scale? Q7. Key/legend length again truncated too much. Moderate & Major look the same. Q16 —Q 21. Referencing Streetscape without the detail of photo. These charts don’t mean much without reference. 3| Pave Q.23,Q28, Q 30, and Q31 are lists? They don’t include any of the feedback. Maybe list the top 5 responses? 4|Pay  T Ed b SDtOCka]-dgg! Jowntown Development' . Stockbridge Downtown Development Authority 118 North Center Street Thursday, January 25, 2024 6:15 pm Meeting Minutes Call to Order at 6:25 by Chair Anderson. Roll Call: Present: Anderson, Conant, Dzurka (6:33), Fillmore, Ogden, Stevens Absent: None. Also present: Attorney Gormley and Nelva Lampart. Motion by Fillmore with support by Conant to approve the meeting agenda of January 25,2024. Allin favor. Motion passed. Motion by Conant with support by Fillmore to approve the meeting minutes of November 30, 2023. Allin favor. Motion passed. Public Comment: None. Financials: Motion by Fillmore with support by Conant to pay the bills in the amount of $2273.18. Aye: Conant, Dzurka, Fillmore, Ogden, Stevens, Anderson. Nay: None. All in favor. Motion passed. Unfinished Business: o Discussion re: fire hydrant replacement in the TIFD. No motion was made. Plan amendment needs to be updated. e Motion by Anderson with support by Dzurka to approve the 2024-25 SDDA budget as presented. Aye: Fillmore, Ogden, Stevens, Anderson, Conant, Dzurka. Nay: None. All in favor. Motion passed. e Motion by Anderson with support by Ogden to seek a quote from McKenna services adding a layer to the TIFD map which would include: parcel number, date the parcel was added to the TIFD, and base value of the parcel when it was added. All in favor. Motion passed. Public Comment: None. Board Comments:  o LEAP is coming to Stockbridge Township on Monday, February 19, 2024 at 7:30 pm. o Stockbridge DPW recommends replacing and/or repairing Village trash cans as they are showing wear. Next Meeting: Thursday, February 22, 2024 at 6:15 pm. Adjournment: Motion by Conant with support by Ogden to adjourn the meeting at 8:05 pm. All in favor. Motion passed. Respectfully submitted, Molly Howlett, Recording Secretary MEETING DATE: February 5, 2024 AGENDA ITEM TITLE: Baker Tilly Memo SUBMITTED BY: Jill Ogden DEPARTMENT: Water and Suer BACKGROUND SUMMARY: The Village Council contracted the services of Baker Tillyto complete a rate study for the water and sewer. The initial findings indicate that both funds are underfunded, and a 5% rate increase is needed for both funds at this time. ALTERNATIVE ANALYSIS: N/A. PREVIOUS BOARD ACTION: Approval of Baker Tilly to complete a water rate study and sewer rate study. FINANCIAL IMPACT: 5% increased revenues in the water and sewer funds. CONSIDERATIONS: RECOMMENDED MOTION: Move to approve a 5% increase to the water and sewer rates; increasing the water rate from $4.80 per thousand gallons to $5.04 per thousand gallons and increase the sewer rate from $6.80 per thousand gallons to $7.14 per thousand gallons, to take effect March 2024 and will be reflected on the 2024 first quarter water bills. ATTACHMENTS: Baker Tilly Council Memo  @ bakertilly MUNICIPAL ADVISORS Baker Tilly Municipal Advisors, LLC 2852 Eyde Pkwy, Suite 150 East Lansing, M| 48823 (517) 321-0110 bakertily.com January 29, 2024 Village of Stockbridge Re: Water and Sewer Fund Initial Analysis Village of Stockbridge Council, This memo is being written to give an update on the initial water and sewer fund rate analysis. Water Fund As of the start of the current fiscal year, the fund had $58,054 in reserves. For a community and system your size, we would recommend a minimum of 12 months cash/investments on hand compared to cash operating expenses. The cash operating expenses are around $180,000. This means that the current reserves are much lower than we would recommend, and we will be working with the Village on a plan to boost reserves over time. The user rate revenues are steadily increasing each year, which is a good sign. At the Utility Committee meeting, we discussed the fact that there were many accounts with incorrect billings in the past and the Village is in process of reviewing all billings for accuracy. A review of each meter and each account to ensure billing accuracy will be critical to making sure that all customers are being billed and that everyone is paying their “fair share.” The fund currently pays on two debt issues. The 2006 Bonds are approximately $21,000/year and are paid off on April 1,2026. The 2008 Bonds are approximately $35,000/year and are paid off on October 1, 2028. These bonds will be factored into our analysis and future projects will be planned around these debt issues falling off. The typical homeowner, using 13,500 gallons/quarter, pays $125.82 on their quarterly water bill. This is below the average we typically see (approximately $135/quarter). It is important to note that user rates are not set on rate comparisons to other communities, but rather, on the financial needs of your system. I included this statewide average as I do understand that it is important for council and the public to know rate affordability metrics. We understand that the Village is currently in the process of reviewing billing accuracy. However, the fund reserves are critically low and there are a lot of capital improvements coming up. With this in mind, we are recommending a rate increase of 5% starting March 1, 2024. For a typical homeowner, this would result in an increase of $6.29 to their quarterly bill. Sewer Fund As of the start of the current fiscal year, the fund was at ($72,805). This is obviously a concern. For a community and system your size, we would recommend a minimum of 12 months cash/investments on hand compared to cash operating expenses. The cash operating expenses are around $330,000. We need to work on a more aggressive plan to get this fund an adequate amount of reserves. The user rate revenues are steadily increasing cach year. This fund is in the same position with billings being checked for accuracy. The fund currently has no debt. The 2003 Bonds, which were approximately $172,000/year, were paid off on October 1, 2023. This will help with cash flow in the short term. The typical homeowner, using 13,500 gallons/quarter, pays $190.95 on their quarterly water bill. This is above the average we typically see (approximately $165/quarter). We understand that the Village is currently in the process of reviewing billing accuracy and that debt has recently fallen off. The fund was not running a positive cash flow after debt payments though, meaning that the debt was not fully funded. Additionally, the fund reserves are negative and there are a lot of capital improvements coming up. With this in mind, we are recommending a rate increase of 5% starting March 1, 2024. For a typical homeowner, this would result in an increase of $9.55 to their quarterly bill. Please let us know if you have any questions. Further analysis will be completed after receipt of the capital improvement plan for each system. Sincerely, s Andy Campbell, CPA, Director Baker Tilly Municipal Advisors, LLC MEETING DATE: February 5, 2024 AGENDA ITEM TITLE: Park lawn care SUBMITTED BY: Jill Ogden DEPARTMENT: DPW BACKGROUND SUMMARY: Checkered lawn care was contracted to complete the lawn care for the Veterans Park and Oaklawn Cemetery for the 2023 season. The park was only contracted for one year with the expectation that the DPW would take over the park for the 2024 season. The installation of the pump track has added a layer of difficulty to the time and expense of lawn care so a quote was obtained from Checkered. ALTERNATIVE ANALYSIS: The DPW completes the lawn care of the park including the pump track at the cost of $650 per cut. PREVIOUS BOARD ACTION: N/a FINANCIAL IMPACT: Area DPW Checkered Park $350 $400 Track $300 $200 CONSIDERATIONS: The DDA has budgeted funds for lawn care of the pump track. Additional equipment may need to be purchased in order for the DPW to mow the pump track. With the projects planned for this season additional help may be needed. RECOMMENDED MOTION: Move to approve the quote from Checkered Lawn Care to mow Veterans Park, including the pump track for the 2024 season. ATTACHMENTS: Checkered Lawn Care quote.  RS R 13001 Hadley Rd. Gregory, MI 48137 (734)558-2254 CheckeredLawnCare@yahoo.com November 29, 2023 - Lawn Maintenance Quote Checkered Lawn Care service quote for: The Village of Stockbridge — The Veterans Memorial Park, including the Pump Track. Weekly Quote: $600 Monthly Payment (6 payments): $2,300 This quote applies to the property listed above. The monthly payment is based on at least 23 weeks of service. There are seasons that may require more than 23 cuts, if more cuts are required they will be billed on the weekly basis. If services are contracted, the services provided would include mowing, weed trimming and blowing off all walkways/parking lots. Thank you for your consideration, Jeff Robson Checkered Lawn Care Article IV- Snow Emergencies Sec 30-60 REGULATION OF PARKING ON VILLAGE OF STOCKBRIDGE STREETS DURING SNOW EMERGENCY ORDINANCE (ADOPTED February 5, 2024) A. WHEREAS this Council wishes to regulate the parking of motor vehicles, trailers, and the presence of movable objects on Village of Stockbridge Streets during the times of snow fall. B. Authorization of snow emergency (1) The Village President, the Village Police Chief, and the Village Department of Public Works Supervisor are all hereby authorized to individually and/or jointly declare a snow emergency in the Village of Stockbridge to effectuate the removal of snow from the Streets of the Village of Stockbridge. C. Declaration of snow emergency. (1) Upon declaration of snow emergency, the official so declaring shall post public notice of the declaration of the snow emergency to broadcast media, the Village web site, social media pages and at municipal buildings. (2) The declaration must include the beginning and ending times of the snow emergency. D. Removal of all vehicles. (1) Following said declaration, all motor vehicles, trailers, and movable objects shall be removed from the Village of Stockbridge Streets until the expiration of the snow emergency. E. Removal by the Stockbridge Police Department. (1) Any motor vehicle, trailer or movable object not removed from the Village of Stockbridge Streets during a snow emergency may be removed by the Stockbridge Police Department. (2) Prior to removing the vehicle, the Stockbridge Police Department must attempt to contact the registered owner and notify them to move the vehicle. (3) If the registered owner is not located or refuses to move the vehicle, the Stockbridge Police Department shall remove said motor vehicle, trailer or movable object by proper means. F. Refusal to remove vehicles. (1) The failure/refusal to remove a motor vehicle, trailer or movable object from the Streets of the Village of Stockbridge during a snow emergency shall constitute a civil infraction being issued. G. Cost of removal borne by the registered owner. (1) The cost of removal and storage of a motor vehicle, trailer or movable object shall be borne by the registered owner and/or the person having charge of the motor vehicle, trailer or movable object. (2) This Ordinance Regulating Parking on Village of Stockbridge Streets During Snow Emergencies takes effect 21 days after adoption.  ORDINANCE NO. VILLAGE OF STOCKBRIDGE (Enacted February5th 2024) AN ORDINANCE TO APPROVE AN AMENDMENT TO THE PENALTY PROVISIONS IN CHAPTER 1, SECTION 1-6 SECTION 1. Section 1-6 (c) (4) of the Village of Stockbridge Code of Ordinances is amended in its entirety to read as follow: Section 1-6. - Penalty provisions. ) 4 The Village President, an appointed code enforcement officer for the Village appointed by the President and approved by a majority of the Village Council, the Village Zoning Administrator, a Village Police Officer, and/or building Official shall each have the authority to issue municipal civil infraction citations applicable to a Village Ordinance, after an investigation and upon authorization by the Village Attomey when applicable, pursuant to MCL 600.8707(2). SECTION 2: Ifany section, subsection, sentence, clause, or phrase of this Ordinance is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this Ordinance. The Village of Stockbridge declares that it would have passed this Ordinance and each section, subsection, clause, or phrase hereof, irrespective of the fact that any one or more section, subsections, sentences, clauses, and phrases be declared unconstitutional. SECTION 3: That this Ordinance and the related rules, regulations, provisions, requirements, orders, and matters established shalltake effect immediately upon publication, except any penalty provisions which shall take effect twenty (20) days after publication, pursuant to MCL 66.1; MSA 5.1271. SECTION 4: Repealer- All Ordinances or partsof Ordinances in conflict with this Ordinance are repealed only to the extent necessary to give all provisions of this Ordinance full effect. Adopted at a Regular Meeting of the Village of Stockbridge held on the fifth day of February 2024. Moved by: Seconded by: YEAS: NAYS: ABSENT: ABSTAIN: Village of Stockbridge By: Jill Ogden Tts: Village President  Certification of Clerk 1 hereby certify that the foregoing is a true and complete copy ofan Ordinance adopted by the Village Council of the Village of Stockbridge, County of Ingham, State of Michigan, at a regular meeting held on the _day of February, 2024, and that said meeting was conducted and public notice of said meetingwas given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the Minutes of said meeting were kept and will be orhave been made available as required by said Act, and the foregoing Ordinance was published in a newspaper of local circulation on February 2024. Village of Stockbridge By: Heather Armstrong Its: Secretary of the Village Drafted by: John L. Gormley (P53539) Attomeyfor the Village ofStockbridge and its Planning Commission Gormiey Law Offices, PLC 101 East Grand River Ave. Fowlerville, Michigan 48836 517.223.3758 CA\Users\Uohn\TRECWMatters - Open\VillageofStockbridgeStockbridge- Ordinances\ORDINANCE Approving Penalty Amendment | 23 24.wpd MEETING DATE: February 5, 2024 AGENDA ITEM TITLE: Monday office hours SUBMITTED BY: Jill Ogden DEPARTMENT: Village office BACKGROUND SUMMARY: To make the Village Office more accessible to the constituents, | would like to adjust Monday office hours from 9A-1P to 1P-5P, to provide afternoon hours for those that find it difficult to conduct business in the mornings. This schedule change will take effect when we are moved into the new building. ALTERNATIVE ANALYSIS: N/A PREVIOUS BOARD ACTION: N/a FINANCIAL IMPACT: N/A CONSIDERATIONS: RECOMMENDED MOTION: Move to approve Village office hours as follows, upon the move to the new Village Office Building. Monday, 1PM — 5PM. Tuesday — Friday, 9AM — 1PM. ATTACHMENTS: N/A SDDA Approved 2024/2025 Budget on January 25, 2024 ESTIMATED 2024/2025 REVENUES budget Dept 000 - GENERAL 248-000- TAX REV FROM TOWNSHIP $93,000 4002.000 TAX REV FROM VILLAGE $104,000 248-000-402.001 | CARRY FORWARD $0.00 248-000-402.000 | DELINQUENT TAX REVENUE $ 10,000 248-000-411.000 | INTEREST ON BANK ACCOUNT $1,000 248-000-663.000 PROJECTED REVENUE FROM 248-000-504.000 | GRANTS $208,000 [ [ Dept 000 - GENERAL 248-000-701.000 | Salary — Grant Writer $5,000 248-000-801.000 | Legal Fees $12,000 248-000-818.00 | Contracted services $10,000 248-000-818.001 | Professional Services web site etc. | $15,000 248-000-818.003 | Prof. Services — A. Knowles $0 248-000-818.014 | Engineering $1,000 248-000-899.000 | Community promotion $24,000 Add in second open air market. And Purchase / leasing of Bleachers $20,000 248-000-899.001 | A day in the Village June 14-15, $7,500 2024 248-000-899.003 | All Clubs Day $1,900 248-000-899.004 | All clubs ride $700 248-000-899.005 | Harvest Festival September 28, $7,500 2024 248-000-899.006 | Downtown Beatification, flowers, | $7,300 planters etc. 248-000-899.007 | Festival of Lights / Small business | $2,500 Saturday November 23, 2024 248-000-899.008 | Open air Market $1,000 248-000-899.009 | Seasonal Decorations new $6,500 decorations $5,400 Delights 248-000-899.010 | 5K Run June 15th, 2024 $800 248-000-899.011 | Teen Center 0 248-000-899.016 | Pump Track Mowingand sealing | $17,800 248-000-900.000 | Printing and publishing $1,000 248-000-900.000 Miscellaneous expenses $3,000 248-000-970.002 Capital Outlay- facade IMP. $16,000 248-000-970.003 | Capital Outlay — Banner / brackets | $6,000 248-000-970.004 | Capital Outlay — Veterans park 0 Camera maintenance 248-000-821.000 | Revenue sharing $55,000 2222?77227?2??7? | Gaga ball pit $0 Total $204,200