City Council and Concurrent Authorities

City Council/Successor City of Stockton Agency of the Redevelopment Agency/Public Financing Authority Concurrent Meeting Agenda - Final Agenda City Council/Successor Agency to the Redevelopment Agency/Public Financing Authority Concurrent Anthony Silva, Mayor/Chair Paul Canepa, Vice Mayor/Vice Chair (District 3) Elbert H. Holman Jr. (District 1) Katherine M. Miller (District 2) Moses Zapien (District 4) Dyane Burgos Medina (District 5) Michael D. Tubbs (District 6) Tuesday, April 1, 2014 4:00 PM Council Chamber, City Hall, 425 N. El Dorado Street, Stockton CA Closed Session 4:00 | Regular Session 5:30 1. CLOSED SESSION CALL TO ORDER/ROLL CALL 2. ADDITIONS TO CLOSED SESSION AGENDA 3. ANNOUNCEMENT OF CLOSED SESSION 3.1 14-0290 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Number of Cases: Four Name of Case: Wells Fargo Bank v. City of Stockton (San Joaquin County Superior Court Case No. 39-2012-00277662) Name of Case: Wells Fargo Bank, National Association, as Indenture Trustee v. City of Stockton (San Joaquin County Superior Court Case No. 39-2012-00280741) Name of Case: In re City of Stockton, California - Debtor (United States Bankruptcy Court, Eastern District of California Case No. 2012-32118) Name of Case: Richard Price, et al. v. City of Stockton, Redevelopment Agency, et al. (United States District Court, Eastern District Case No. CIV.S-02-0065 LKK JFM) City of Stockton Page 1 Printed on 3/26/2014 City Council/Successor Agency to Meeting Agenda - Final April 1, 2014 the Redevelopment Agency/Public Financing Authority Concurrent This Closed Session is authorized pursuant to Section 54956.9(a) of the Government Code. Department: City Attorney 3.2 14-0289 CONFERENCE WITH LABOR NEGOTIATOR Agency Designated Representative: City Manager Kurt Wilson Employee Organizations: Unrepresented Units, Stockton City Employees’ Association, Operating Engineer’s Local 3, Mid-Management/Supervisory Level Unit, Unrepresented Management/Confidential, Law Department, Stockton Police Management Association, Stockton Firefighters Local 456 International Association of Firefighters, Stockton Fire Management, Stockton Police Officers’ Association (SPOA) This Closed Session is authorized pursuant to Section 54957.6(a) of the Government Code. Department: City Attorney 3.3 14-0364 CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION Number of Cases: Two Based on existing facts and circumstances, there is significant exposure to litigation pursuant to Government Code Section 54956.9(c). Department: City Attorney 4. PUBLIC COMMENT* 5. RECESS TO CLOSED SESSION 6. REGULAR SESSION CALL TO ORDER/ROLL CALL 7. INVOCATION/PLEDGE TO FLAG 8. REPORT OF ACTION TAKEN IN CLOSED SESSION 9. ADDITIONS TO REGULAR SESSION AGENDA** 10. PROCLAMATIONS, COMMENDATIONS, OR INVITATIONS 11. CITIZENS’ COMMENTS, ANNOUNCEMENTS, OR INVITATIONS* City of Stockton Page 2 Printed on 3/26/2014 City Council/Successor Agency to Meeting Agenda - Final April 1, 2014 the Redevelopment Agency/Public Financing Authority Concurrent 12. CONSENT AGENDA 12.1 13-1002 IMAGING STORAGE AND HOSTED/OFF-SITE DOCUMENT MANAGEMENT SERVICES WITH NEKO INDUSTRIES, INC. RECOMMENDATION Recommend City Council adopt a motion approving findings supporting an exception to competitive bidding, and authorizing the City Manager to approve an extension of the Hyland OnBase Online Hosted Solution Agreement with NEKO Industries, Inc. of Roseville for a one-year term from April 1, 2014 to March 31, 2015, in an amount not to exceed $222,684 using the County of Sonoma cooperative purchasing agreement with NEKO Industries, Inc. It is further recommended that Council ratify expenditures in the amount of $55,671 to NEKO Industries, Inc. for January, February, and March 2014 maintenance and license fees, and authorize the City Manager to take all appropriate actions to carry out the purpose and intent of this motion. Department: Administrative Services Attachments: Attachment A - County of Sonoma and Neko Coop Agreement 7-14-11 Attachment B - Agreement with NEKO Industries Inc.pdf 12.2 13-1050 APPROVE CONTRACT BALANCING CHANGE ORDER FOR GEORGE REED, INC. FOR THE 2012 STREET OVERLAY, PROJECT NO. 10-15, (PROPOSITION 1B FUNDED) RECOMMENDATION It is recommended that the City Council approve a motion authorizing the City Manager to execute a contract balancing change order in the amount of $92,054.83 with George Reed, Inc. for additional contract work on the 2012 Street Overlay, Project No. 10-15. It is further recommended that the motion authorize the City Manager to take appropriate actions to carry out the purpose and intent of this motion. Department: Public Works Attachments: Attachment A - Contract Balancing Change Order for the 2012 Street Overlay, Project No. 10-15 12.3 14-0269 APPROVE CONTRACT CHANGE ORDER NO. 2 FOR THE MCKINLEY AVENUE BRIDGE EROSION REPAIRS, PROJECT NO. 08-18 RECOMMENDATION City of Stockton Page 3 Printed on 3/26/2014 City Council/Successor Agency to Meeting Agenda - Final April 1, 2014 the Redevelopment Agency/Public Financing Authority Concurrent It is recommended that the City Council approve a motion authorizing Contract Change Order No. 2 with ADKO Engineering, Inc. in the amount of $18,900 (federal funds) to finalize the plans and specifications for the McKinley Avenue Bridge Erosion Repairs, Project No. 08-18. It is further recommended that the City Manager be authorized to take appropriate actions to carry out the purpose and intent of this motion. Department: Public Works Attachments: Attachment A - Vicinity Map - Approve Contract Change Order No. 2 for the McKinley Avenue Bri Attachment B - CCO No. 2 with ADKO Engineering - Approve Contract Change Order No. 2 for th 12.4 14-0275 APPROVE PLANS AND SPECIFICATIONS; AWARD CONSTRUCTION CONTRACT AND AUTHORIZE THE PURCHASE OF PAVEMENT MARKING MATERIALS FOR THE 2014 SPEED HUMP, SPEED CUSHION, AND SPEED TABLE (PROJECT NO. 14-01) RECOMMENDATION It is recommended that the City Council approve a motion that: 1. Approves plans and specifications and authorizes the City Manager to execute a construction contract with Rodgers Construction and Engineering Company, Inc., in the amount of $278,655, for the 2014 Speed Hump, Speed Cushion, and Speed Table (Project No. 14-01). It is further recommended that the motion authorize the City Manager to approve up to two one-year extensions to this contract. 2. Authorizes the City Manager to approve the purchase of pavement marking materials from Flint Trading, Inc., in the amount of $50,211.87, needed to complete the 2014 Speed Hump, Speed Cushion, and Speed Table (Project No. 14-01). It is further recommended that the motion authorize the City Manager to take appropriate actions to carry out the purpose and intent of this motion. Department: Public Works Attachments: Attachment A - NTMP Vertical Measure Information Sheet Attachment B - 2008 Revised Traffic Calming Process Attachment C - Listing of Neighborhoods and Neighborhood Maps Attachment D - Construction Contract with Rodgers Construction and Engineering Co., Inc. Attachment E - Price Quote from Flint Trading, Inc. City of Stockton Page 4 Printed on 3/26/2014 City Council/Successor Agency to Meeting Agenda - Final April 1, 2014 the Redevelopment Agency/Public Financing Authority Concurrent 12.5 14-0277 APPROVE AMENDMENT TO PROFESSIONAL SERVICES MASTER CONTRACT WITH KJELDSEN, SINNOCK & NEUDECK, INC. FOR THE DESIGN OF THE 2014 SANITARY SEWER REHABILITATION, PROJECT NO. M14006 RECOMMENDATION It is recommended that the City Council approve a motion authorizing the City Manager to execute an Amendment to Professional Services Master Contract with Kjeldsen, Sinnock & Neudeck, Inc. (KSN), in the amount of $45,000, to prepare plans and specifications for the 2014 Sanitary Sewer Rehabilitation project. It is further recommended that the motion authorize the City Manager to take appropriate actions to carry out the purpose and intent of this motion. Department: Public Works Attachments: Attachment A - Vicinity Map - 2014 Sanitary Sewer Rehabilitation, Project No. M14006 Attachment B - Amendment to Professional Services Master Contract with Kjeldsen, Sinnock & N 12.6 14-0278 APPROVE PURCHASE OF TRAFFIC SIGNAL MATERIALS FOR THE SOUTH STOCKTON STATE ROUTE 99 WIDENING PROJECT RECOMMENDATION It is recommended that the City Council approve a motion and findings authorizing award of contracts for purchase of traffic signal materials for the South Stockton State Route 99 Widening Project to the following: 1. Jam Services, Inc. in the amount of $54,000.00 for purchase of four City of Stockton Standard Type P traffic signal cabinets, and to 2. CMP Telcom, Inc. in the amount of $39,533.41 to purchase traffic signal communication equipment. It is further recommended that the motion authorize the City Manager to take appropriate actions to carry out the purpose and intent of this motion. Department: Public Works Attachments: Attachment A - City, Caltrans, and SJCOG Amendment No. 1 to Agreement 10-326 for the South Attachment B - Price Proposal from Jam Services, Inc. for the South Stockton State Route 99 Wi Attachment C - Bid from CMP Telcom, Inc. for the South Stockton State Route 99 Widening Proje 12.7 14-0280 GRANT AWARD FOR THE LAW ENFORCEMENT AND SPECIALIZED UNITS - VIOLENCE AGAINST WOMEN ACT PROGRAM City of Stockton Page 5 Printed on 3/26/2014 City Council/Successor Agency to Meeting Agenda - Final April 1, 2014 the Redevelopment Agency/Public Financing Authority Concurrent RECOMMENDATION It is recommended that the City Council adopt a resolution to approve grant funding from the California Governor’s Office of Emergency Services in the amount of $193,268 for the Law Enforcement and Specialized Units - Violence Against Women Act Program; appropriate a 25% cash match in the amount of $64,423, for a total program cost of $257,691; and direct the City Manager to execute all required contracts or agreements with the granting agency, provide additional information and furnish such documents as may be required, execute all documents and amendments or extensions pertaining to the grant project, and make all required appropriations in compliance with, and for the purposes stated in, the project contract. Department: Police Attachments: Proposed Resolution - Cal OES VAWA 12.8 14-0326 ISSUANCE OF REQUEST FOR PROPOSAL FOR THE CITY’S SELF-INSURED MODIFIED MEDICAL PLAN’S THIRD PARTY ADMINISTRATOR (TPA) Recommended Action: RECOMMENDATION It is recommended that the City Council approve findings by motion and authorize the City Manager to issue a Request for Proposal (RFP) for the Third Party Administrator (TPA) for the City's self-funded Modified Medical Plan, as an exception to the competitive bidding process. Department: Human Resources 12.9 14-0327 ACCEPT THE ANNUAL ACTUARIAL REPORT ON THE CITY’S SELF-FUNDED MEDICAL PLANS AND ADOPT BY MOTION THE RECOMMENDATIONS OF THE SEGAL COMPANY FOR PREMIUM RATES FOR 2014/2015 RECOMMENDATION It is recommended that the City Council accept the annual Actuarial report for the City’s self-funded medical, dental, and vision plans for the period ending June 30, 2013 as presented in the Segal Company report dated March 11, 2014, and adopt by motion the recommended monthly premium rates for the City’s current self-funded health plans and the fully-insured Kaiser medical plan for fiscal year 2014-2015 ( effective July 1, 2014) for medical coverage offered to City employees and retirees (Attachment A). Department: Human Resources Attachments: Attachment A - Health Actuary Report with signature 2014.pdf 12.10 14-0328 APPROVE AN AGREEMENT WITH ELECTRICAL AND CONTROL City of Stockton Page 6 Printed on 3/26/2014 City Council/Successor Agency to Meeting Agenda - Final April 1, 2014 the Redevelopment Agency/Public Financing Authority Concurrent SYSTEM ENGINEERING, INC., DBA ARCSINE ENGINEERING FOR THE REGIONAL WASTEWATER CONTROL FACILITY SCADA MASTER PLAN AND SYSTEM INTEGRATION PROJECT RECOMMENDATION It is recommended that the City Council approve a motion authorizing the City Manager to execute a Professional Services Agreement with Electrical and Control System Engineering, Inc., dba ArcSine Engineering of Redding, California in the amount of $787,144 to complete the Regional Wastewater Control Facility Supervisory Control and Data Acquisition Master Plan and System Integration Project, and approve an appropriation of $830,000 from the Wastewater Retained Earnings account to the CIP Wastewater Sanitary account. Department: Municipal Utilities Attachments: Attachment A - Professional Services Agreement 12.11 14-0329 INFORMATIONAL REPORT ON THE AFFORDABLE CARE ACT (ACA) RECOMMENDATION It is recommended that the City Council receive this informational report on the current status of the Affordable Care Act (ACA) as it relates to the City of Stockton’s delivery of benefits for our employees . Department: Human Resources Attachments: Attachment A - ACA Matrix_1.pdf 13. ADMINISTRATIVE MATTERS 14. UNFINISHED BUSINESS 15. NEW BUSINESS 15.1 14-0373 RESOLUTION RECOGNIZING THE IMPORTANCE AND URGENCY OF COMMUNITY PARTICIPATION IN IMPROVING THE LIFE OUTCOMES OF BOYS AND MEN OF COLOR IN SAN JOAQUIN COUNTY Recommended Action: RECOMMENDATION It is recommended that the Council adopt a resolution in support of the San Joaquin County for Boys and Men of Color 2014 Summit and in recognition of the importance of community participation in improving the life outcomes of boys and men of color in San Joaquin County. Department: City Council/Successor Agency to the Redevelopment Agency/Public Financing Authority Concurrent City of Stockton Page 7 Printed on 3/26/2014 City Council/Successor Agency to Meeting Agenda - Final April 1, 2014 the Redevelopment Agency/Public Financing Authority Concurrent Attachments: Proposed Resolution Supporting BMoC Summit 2014 16. HEARINGS*** 16.1 14-0221 VACATION OF A PORTION OF NAVY DRIVE BETWEEN THE BURLINGTON NORTHERN AND SANTA FE RAILROAD CROSSING AND WASHINGTON STREET AND RESERVING A PUBLIC UTILITY EASEMENT ALONG NAVY DRIVE, WITH ACTIONS RELATED THERETO RECOMMENDATION It is recommended that the City Council adopt a resolution to vacate a portion of Navy Drive between the Burlington Northern and Santa Fe (BNSF) railroad crossing and Washington Street at the Port of Stockton and reserving a public utility easement along Navy Drive from the BNSF property to Washington Street, with actions related thereto. Department: Economic Development Attachments: Attachment A - Navy Drive Vicinity Map Attachment B - Navy Drive Aerial Map Proposed Resolution - Navy Drive Abandonment Exhibit 1 - Navy Drive Abandonment Exhibit 2 - Navy Drive Abandonment Exhibit 3 - Navy Drive Abandonment Exhibit 4 - Release of Easement (BNSF) 16.2 14-0056 APPEAL OF THE PLANNING COMMISSION’S DENIAL OF THE REQUEST FOR A USE PERMIT TO UPGRADE THE OFF-SALE OF BEER AND WINE TO THE OFF-SALE OF GENERAL ALCOHOLIC BEVERAGES IN AN EXISTING 1,500 SQUARE-FOOT CONVENIENCE STORE AT 4511 PACIFIC AVENUE (P13-163) RECOMMENDATION It is recommended that the City Council adopt a resolution denying the appeal and upholding the Planning Commission’s denial of the request for a Use Permit to upgrade the off-sale of beer and wine (Type 20 License) to the off-sale of general alcoholic beverages (Type 21 License) in an existing convenience store at 4511 Pacific Avenue. Department: Community Development City of Stockton Page 8 Printed on 3/26/2014 City Council/Successor Agency to Meeting Agenda - Final April 1, 2014 the Redevelopment Agency/Public Financing Authority Concurrent Attachments: Attachment A - Appeal Letter Attachment B - Project Location Maps Attachment C - November 14, 2013 Planning Commissio Staff Report Attachment D - Findings for Denial Proposed Resolution-Affirming Planning Commission's Denial 17. COUNCIL COMMENTS 18. ADJOURNMENT INFORMATIONAL ITEMS 1 14-0047 ANNUAL FILING PERIOD FORSTATEMENTS OF ECONOMIC INTEREST - FORM 700 NOTIFICATION This item is to serve as notification to department staff, board and commission members, and elected and appointed officials, of the filing requirement and approaching deadline for the annual Statement of Economic Interest Statement (Form 700) filing. Completed statements are required to be filed with the Office of the City Clerk by April 1, 2014, as set by the Fair Political Practices Commission. The reporting period covered is January 1, 2013 through December 31, 2013. Department: City Clerk 2 14-0375 BOARDS AND COMMISSIONS RECRUITMENT: 44 VACANCIES Department: City Clerk Attachments: Recruitment Notice: Boards and Commissions Vacancies City of Stockton Page 9 Printed on 3/26/2014 City Council/Successor Agency to Meeting Agenda - Final April 1, 2014 the Redevelopment Agency/Public Financing Authority Concurrent *Citizens may comment on any subject within the jurisdiction of the City Council/ Successor Agency to the Redevelopment Agency, including items on the Agenda. Each speaker is limited to three minutes. Speakers must submit “Request to Speak” cards to the City Clerk, and be prepared to speak when called. No speaker cards will be received after the close of the Citizen’s Comments portion of the meeting . ***Additions to the Agenda - Government Code Section 54954.2(b)(2), allows members of the City Council present at the meeting to take immediate action, with either a two-thirds or unanimous vote, to place an item on the agenda that action must be taken and that the item came to the attention of the City subsequent to the agenda being posted. **Speakers should hold comments on items listed as a Hearing until the Hearing is opened. If a large number of people desire to speak at a Hearing, the Mayor/Chair may reduce the amount of time allocated to each speaker to three (3) minutes. All proceedings before the City Council/Successor Agency to the Redevelopment Agency/Public Financing Authority are conducted in English. The City of Stockton does not furnish interpreters and, if one is needed, it shall be the responsibility of the person needing one. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meetings of the City Council/ Successor Agency to the Redevelopment Agency/Public Financing Authority, please contact the Office of the City Clerk at (209) 937-8459 at least 48 hours prior to the meeting to enable the City/Agency to make reasonable arrangements to ensure accessibility. CHALLENGING CITY DECISIONS: The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Stockton, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. City of Stockton Page 10 Printed on 3/26/2014