City Council and Concurrent Authorities

City Council/Successor City of Stockton Agency of the Redevelopment Agency/Public Financing Authority/Parking Authority Meeting Agenda - Final Concurrent Agenda City Council/Successor Agency to the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent Anthony Silva, Mayor/Chair Christina Fugazi, Vice Mayor/Vice Chair (District 5) Elbert H. Holman Jr. (District 1) Daniel R. Wright (District 2) Susan Lofthus (District 3) Moses Zapien (District 4) Michael D. Tubbs (District 6) Tuesday, May 19, 2015 4:00 PM Council Chamber, City Hall, 425 N. El Dorado Street, Stockton CA Closed Session 4:00 PM :: Regular Session 5:30 PM 1. CLOSED SESSION CALL TO ORDER/ROLL CALL 2. ADDITIONS TO CLOSED SESSION AGENDA 3. ANNOUNCEMENT OF CLOSED SESSION 3.1 15-1561 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Number of Cases: Four Name of Case: Wells Fargo Bank v. City of Stockton (San Joaquin County Superior Court Case No. 39-2012-00277662) Name of Case: Wells Fargo Bank, National Association, as Indenture Trustee v. City of Stockton (San Joaquin County Superior Court Case No. 39-2012-00280741) Name of Case: In re City of Stockton, California - Debtor (United States Bankruptcy Court, Eastern District of California Case No. 2012-32118) Name of Case: Richard Price, et al. v. City of Stockton, Redevelopment Agency, et al. (United States District Court, Eastern District Case No. CIV.S-02-0065 LKK JFM) City of Stockton Page 1 Printed on 5/14/2015 City Council/Successor Agency to Meeting Agenda - Final May 19, 2015 the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent This Closed Session is authorized pursuant to Section 54956.9(a) of the Government Code. Department: City Attorney 3.2 15-1562 CONFERENCE WITH LABOR NEGOTIATOR Agency Designated Representative: City Manager Kurt Wilson Employee Organizations: Unrepresented Units, Stockton City Employees’ Association, Operating Engineer’s Local 3, Mid-Management/Supervisory Level Unit, Unrepresented Management/Confidential, Law Department, Stockton Police Management Association, Stockton Firefighters Local 456 International Association of Firefighters, Stockton Fire Management, Stockton Police Officers’ Association (SPOA) This Closed Session is authorized pursuant to Section 54957.6(a) of the Government Code. Department: City Attorney 3.3 15-1563 CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION Number of Cases: Three Based on existing facts and circumstances, there is significant exposure to litigation pursuant to Government Code Section 54956.9(b). Department: City Attorney 3.4 15-1698 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Number of Parcels: One Address: 8003 Lorraine Avenue, Stockton, CA APN: 090-260-38 Owner: City of Stockton Agency Negotiator(s): Kurt Wilson, City Manager or his designee Under Negotiation: Price and Terms This Closed Session is authorized pursuant to Section 54956.8 of the Government Code. Department: City Attorney 3.5 15-1564 PUBLIC EMPLOYEE PERFORMANCE EVALUATION: City of Stockton Page 2 Printed on 5/14/2015 City Council/Successor Agency to Meeting Agenda - Final May 19, 2015 the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent City Manager This Closed Session is authorized pursuant to Government Code Section 54957. Department: City Attorney 4. PUBLIC COMMENT* 5. RECESS TO CLOSED SESSION 6. REGULAR SESSION CALL TO ORDER/ROLL CALL 7. INVOCATION/PLEDGE TO FLAG 8. REPORT OF ACTION TAKEN IN CLOSED SESSION 9. ADDITIONS TO REGULAR SESSION AGENDA** 10. PROCLAMATIONS, COMMENDATIONS, OR INVITATIONS 11. CITIZENS’ COMMENTS, ANNOUNCEMENTS, OR INVITATIONS* 12. CONSENT AGENDA 12.1 15-1527 APPROVE RESOLUTION AUTHORIZING STAFF TO APPLY FOR A GRANT FROM THE STATE OF CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) UNDER THE CAL FIRE URBAN AND COMMUNITY FORESTRY GRANT PROGRAM Recommended Action: RECOMMENDATION It is recommended that the City Council adopt a resolution in the format provided by the State of California Department of Forestry & Fire Protection (CAL FIRE) authorizing the application for grant funding from CAL FIRE under the Urban and Community Forestry Greenhouse Gas Reduction Fund Grant Program. This resolution will also appoint the City Manager or his designee as the agent of the city of Stockton to execute, on behalf of the City, all required contracts or agreements with the granting agency, provide additional information and furnish such documents as may be required, execute all document and amendments or extensions pertaining to the grant project, and for the purposes stated in, the project contract. It is further recommended that the resolution authorize the City Manager to take appropriate actions to carry out the purpose and intent of this resolution. City of Stockton Page 3 Printed on 5/14/2015 City Council/Successor Agency to Meeting Agenda - Final May 19, 2015 the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent Department: Public Works Attachments: Proposed Resolution - Grant Application 12.2 15-1573 ESTABLISH PREFERRED CARE PROVIDER LIST FOR AFTER HOURS VETERINARY HOSPITAL AND EMERGENCY SERVICES Recommended Action: RECOMMENDATION It is recommended the City Council establish by resolution a rotating list of preferred care providers for After Hours Veterinary Hospital and Emergency Services for the Stockton Animal Shelter. Department: Police Attachments: Attachment A - Contract - Family Pet Hospital Attachment B - Contract - Andrew J Frey Inc Proposed Resolution - Preferred Vet Services List 2015 Exhibit 1 - List of Providers 12.3 15-1581 APPROVE PURCHASE OF ONE VIBRATORY ASPHALT COMPACTOR Recommended Action: RECOMMENDATION It is recommended that the City Council adopt a motion approving findings which support and justify an exception to the competitive bid process for the purchase of one Vibratory Asphalt Compactor through a National Joint Powers Alliance (NJPA) contract with Holt of California, of Stockton, CA, in the amount of $149,012.61. It is further recommended that the motion authorize the City Manager to take appropriate actions to carry out the purpose and intent of this motion. Department: Public Works Attachments: Attachment A - Quote from Holt of California 12.4 15-1590 APPROVE MEASURE K RENEWAL FINANCING AGREEMENT BETWEEN CITY OF STOCKTON AND SAN JOAQUIN COUNCIL OF GOVERNMENTS, AND APPROVE AMENDMENT TO PROFESSIONAL SERVICES MASTER CONTRACT WITH MARK THOMAS & COMPANY, INC. FOR THE HAMMER LANE WIDENING PHASE 3B PROJECT (PW1427) City of Stockton Page 4 Printed on 5/14/2015 City Council/Successor Agency to Meeting Agenda - Final May 19, 2015 the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent Recommended Action: RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the City Manager to execute a Measure K Renewal Financing Agreement in the amount of $9,500,000 with the San Joaquin Council of Governments (SJCOG) for the Hammer Lane Widening Phase 3B project (PW1427). It is also recommended that the City Council approve a motion authorizing the City Manager to execute an Amendment to Professional Services Master Contract with Mark Thomas & Company, Inc., of Sacramento, CA, in the amount of $285,051, to prepare plans and specifications, and provide survey services for the Hammer Lane Widening Phase 3B project (PW1427). It is further recommended that the resolution and motion authorize the City Manager to take appropriate actions to carry out the purpose and intent of this resolution and motion. Department: Public Works Attachments: Attachment A - Vicinity Map Attachment B - Measure K Renewal Financing Agreement Attachment C - Amendment to Contract - Mark Thomas and Company Proposed Resolution - Hammer Lane Widening Phase 3B Exhibit 1 - Measure K Renewal Financing Agreement 12.5 15-1591 APPROVE MEASURE K RENEWAL FINANCING AGREEMENT BETWEEN CITY OF STOCKTON AND SAN JOAQUIN COUNCIL OF GOVERNMENTS, AND APPROVE AMENDMENT TO PROFESSIONAL SERVICES MASTER CONTRACT WITH STANTEC FOR THE THORNTON ROAD WIDENING PROJECT (PW1428) Recommended Action: RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the City Manager to execute a Measure K Renewal Financing Agreement in the amount of $14,500,000 with the San Joaquin Council of Governments (SJCOG) for the Thornton Road Widening project (PW1428). It is also recommended that the City Council approve a motion authorizing the City Manager to execute an Amendment to Professional Services Master Contract with Stantec, of Walnut Creek, CA, in the amount of $149,836, to update plans and specifications, estimates, environmental documents, and permit requirements for the Thornton Road Widening project (PW1428). It is further recommended that the resolution and motion authorize the City Manager to take appropriate actions to carry out the purpose and intent of this resolution and motion. Department: Public Works City of Stockton Page 5 Printed on 5/14/2015 City Council/Successor Agency to Meeting Agenda - Final May 19, 2015 the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent Attachments: Attachment A - Vicinity Map - Thornton Road Widening Attachment B - Measure K Renewal Financing Agreement Attachment C - Amendment to Master Contract with Stantec Proposed Resolution - Thornton Road Widening Exhibit 1 - Measure K Renewal Financing Agreement 12.6 15-1592 PRELIMINARILY APPROVE THE 2015-2016 CENTRAL STOCKTON LIGHTING MAINTENANCE DISTRICT ANNUAL ENGINEER’S REPORT, PROPOSED 2015-2016 BUDGET, AND SET A PUBLIC HEARING FOR JUNE 9, 2015 Recommended Action: RECOMMENDATION It is recommended that the City Council adopt a resolution that: 1) preliminarily approves the Central Stockton Lighting Maintenance District Annual Engineer's Report for FY 2015-2016; 2) preliminarily approves the FY 2015-2016 budget; 3) sets a public hearing for June 9, 2015; and 4) authorizes the City Clerk to publish notice of the public hearing. Department: Public Works Attachments: Attachment A - Vicinity Map Attachment B - 2015-2016 Budget Proposed Resolution - Central Stockton Lighting Maintenance District 12.7 15-1622 PRELIMINARILY APPROVE THE FISCAL YEAR 2015-2016 STOCKTON CONSOLIDATED LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 96-2 ANNUAL ENGINEER’S REPORT, PROPOSED FISCAL YEAR 2015-2016 BUDGET, AND SET A PUBLIC HEARING FOR JUNE 9, 2015 Recommended Action: RECOMMENDATION It is recommended that the City Council adopt a resolution that: 1) preliminarily approves the Stockton Consolidated Landscape Maintenance Assessment District No. 96-2 Annual Engineer's Report for Fiscal Year 2015-2016; 2) preliminarily approves the Fiscal Year 2015-2016 budget; 3) sets a public hearing for June 9, 2015; and 4) authorizes the City Clerk to publish notice of the public hearing. Department: Public Works Attachments: Attachment A - Vinicity Map Attachment B - 2015-2016 Proposed Budget Attachment C - Summary of Zones Proposed Resolution 12.8 15-1630 APPROVE THE ANNUAL ENGINEER’S REPORT AND PROPOSED BUDGET FOR THE STOCKTON CONSOLIDATED STORM DRAINAGE MAINTENANCE ASSESSMENT DISTRICT 2005-1 City of Stockton Page 6 Printed on 5/14/2015 City Council/Successor Agency to Meeting Agenda - Final May 19, 2015 the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent Recommended Action: RECOMMENDATION It is recommended that the City Council adopt a Resolution to approve the Annual Engineer's Report for the 2015-2016 Fiscal Year annual assessments for the Stockton Consolidated Storm Drainage Maintenance Assessment District 2005-1, to provide preliminary approval of the proposed budgets for each zone, and to set a Public Hearing for June 9, 2015. Department: Municipal Utilities Attachments: Attachment A - Map Attachment B - Funding Proposed Resolution - Consolidated Districts 12.9 15-1635 ADOPT RESOLUTIONS OF INTENTION AND SET PUBLIC HEARING FOR FISCAL YEAR 2015-2016 ANNUAL ASSESSMENTS FOR INDUSTRIAL STORM DRAINAGE BASIN MAINTENANCE Recommended Action: RECOMMENDATION It is recommended that the City Council adopt five Resolutions of Intention to provide preliminary approval of the Fiscal Year 2015-2016 annual assessments for the five Storm Drainage Basin Maintenance Districts proposed budgets and set a public hearing for June 9, 2015 for the following industrial storm drainage basins' districts: 1. Arch Road Industrial Park Storm Drainage Basin Maintenance District, Project Number 84-2 (Arch Road) 2. Charter Way Industrial Site Storm Drainage Basin Maintenance District, Project Number 86-4 (Charter Way) 3. Western Pacific Industrial Park Storm Drainage Basin Maintenance District, Project Number 81-1 (Western Pacific) 4. Stockton Airport Business Center Storm Drainage Basin Maintenance District, Project Number 84-1 (Stockton Airport) 5. Airport Gateway Center Storm Drainage Basin Maintenance District (Airport Gateway) Department: Municipal Utilities Attachments: Attachment A - Map Attachment B - Funding Proposed Resolution - Airport Gateway Basin District Proposed Resolution - Arch Road Proposed Resolution - Charter Way Basin District Proposed Resolution - Stockton Airport Business Center Basin District Proposed Resolution - Western Pacific Basin District 12.10 15-1607 COMPUTER SERVICES AGREEMENT FOR THE SAN JOAQUIN COUNTY CRIMINAL JUSTICE INFORMATION SYSTEM City of Stockton Page 7 Printed on 5/14/2015 City Council/Successor Agency to Meeting Agenda - Final May 19, 2015 the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent Recommended Action: RECOMMENDATION It is recommended that City Council adopt a resolution authorizing an agreement with San Joaquin County for the City of Stockton Police Department's access to and use of the County Criminal Justice Information System, and authorizing the City Manager to execute the agreement, for fiscal year 2015-16, in a not-to-exceed amount of $75,438. Department: Police Attachments: Proposed Resolution - SJC Criminal Justice Information System Exhibit 1 - FY16 CJIS Agreement 12.11 15-1614 APPROVE PROFESSIONAL SERVICES AGREEMENT WITH TRANSMAP CORPORATION FOR THE TRAFFIC SIGN INVENTORY, PROJECT NO. 14-44 Recommended Action: RECOMMENDATION It is recommended that the City Council adopt a motion approving findings which support and justify an exception to the competitive bid process, and authorizing the City Manager to execute a Professional Services Agreement with Transmap Corporation of Upper Arlington, Ohio, in the amount of $99,652.99, to complete the Traffic Sign Inventory, Project No. 14-44. It is further recommended that the motion authorize the City Manager to take appropriate actions to carry out the purpose and intent of this motion. Department: Public Works Attachments: Attachement A - Contract with TransMap Exhibit 1 - RFP 12.12 15-1615 PURCHASE OF THREE FIRE ENGINES AND ONE LADDER TRUCK Recommended Action: RECOMMENDATION It is recommended that the City Council adopt a resolution approving findings, approving and authorizing the City Manager to execute a Master Lease/Purchase Agreement with TPB Investments, Inc. in the amount of $2.0 million (up to $2.2 million authorized), approving and authorizing the City Manager to execute two Purchase Agreements with Rosenbauer America in the amount of $2,721,884.32 for the purchase of three fire engines and one ladder truck, and amending the Fiscal Year 2014-15 budget in the amount of $2.0 million in the Fleet Fund. It is further recommended that the motion and resolution authorize the City Manager to take appropriate actions to carry out the purpose and intent of this motion and resolution. Department: Public Works City of Stockton Page 8 Printed on 5/14/2015 City Council/Successor Agency to Meeting Agenda - Final May 19, 2015 the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent Attachments: Attachment A - NJPA RFP and Addendums Attachment B - NJPA Comments and Review Attachment C - WA Term Sheet Attachment D - Rosenbauer Quote Letters Proposed Resolution Exhibit 1 - WA Lease Purchase Ageement Exhibit 2 - City Purchase Agreement Exhibit 3 - City Purchase Agreement 12.13 15-1619 RESOLUTION IDENTIFYING TERMS AND CONDITIONS FOR FIRE DEPARTMENT PERSONNEL COMPENSATION FOR PROVIDING RESPONSE TO THE CALIFORNIA OFFICE OF EMERGENCY SERVICES (OES) INCIDENTS AWAY FROM THEIR OFFICIAL DUTY STATION OUTSIDE OF THE CITY OF STOCKTON Recommended Action: RECOMMENDATION It is recommended that the City Council approve and adopt a resolution identifying the terms and conditions for Fire Department personnel compensation assigned to a mutual aid incident in response to the California Office of Emergency Services away from the official duty station outside the City of Stockton and San Joaquin County. Department: Fire Attachments: Proposed Resolution - Fire Department Response to OES Incidents 12.14 15-1624 EXECUTE CONTRACT AGREEMENTS TO PURCHASE WATER AND WASTEWATER TREATMENT CHEMICALS THROUGH THE BAY AREA CHEMICAL CONSORTIUM Recommended Action: RECOMMENDATION It is recommended that the City Council approve a motion authorizing the City Manager to execute contracts for the purchase of chemicals for water and wastewater treatment for Fiscal Year 2015-2016. It is further recommended that the motion approve findings of an exception to the competitive bidding process, and authorize the City Manager to take appropriate actions to carry out the purpose and intent of these motions. Department: Municipal Utilities City of Stockton Page 9 Printed on 5/14/2015 City Council/Successor Agency to Meeting Agenda - Final May 19, 2015 the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent Attachments: Attachment A-Univar Contract-Citric Attachment B-Thatcher Contract-Ferric Attachment C-Univar Contract Sodium Bisulfite Attachment D-Brenntag Contract Sodium Hydroxide Attachment E-Univar Contract Hypochlorite Attachment F-Sierra Contract Sulfur Dioxide Attachment G-Brenntag Contract Sulfuric Acid Attachment H- Polydyne Contract WE 906 Attachment I-Polydyne Contract NW 127 Attachment J-CalChem Contract ACH 12.15 15-1627 AWARD SERVICE CONTRACT TO USA POOLS OF CALIFORNIA FOR THE POOL WATER AND FILTER SYSTEM MAINTENANCE (PUBLIC WORKS PROJECT NO. 15-33) Recommended Action: RECOMMENDATION It is recommended that the City Council approve a motion to adopt the bid documents and specifications for the Pool Water and Filter System Maintenance (Public Works Project No. 15-33), and authorize the City Manager to execute a multi-year Service Contract in the amount of $434,950 to USA Pools of California, of San Francisco, CA (Attachment A). It is further recommended the motion authorize the City Manager to take appropriate actions to carry out the purpose and intent of this motion. Department: Public Works Attachments: Attachment A - Service Contract with USA Pools 12.16 15-1631 APPROVE PURCHASE OF A BIOSOLIDS PUMP FROM SCHWING BIOSET FOR THE REGIONAL WASTEWATER CONTROL FACILITY Recommended Action: RECOMMENDATION It is recommended that the City Council approve by motion findings for an exception to the competitive bid process and authorize the purchase and installation of a biosolids pump for use at the Regional Wastewater Control Facility from Schwing Bioset, Inc. of Somerset Wisconsin in the amount of $437,200 (Attachment A). It is further recommended that the City Manager be authorized to take appropriate action to carry out the purpose and intent of this motion. Department: Municipal Utilities Attachments: Attachment A - Schwing Cost Proposal 4-10-15 12.17 15-1638 RECOMMENDATION THAT THE COUNCIL APPROVE A MOTION AUTHORIZING THE PURCHASE OF TECHNOLOGY HARDWARE, ELECTRONIC PATIENT CARE REPORTING SOFTWARE AND City of Stockton Page 10 Printed on 5/14/2015 City Council/Successor Agency to Meeting Agenda - Final May 19, 2015 the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent AUTHORIZE THE CITY MANAGER TO ENTER INTO A SOFTWARE LICENSE, BUSINESS ASSOCIATE AGREEMENTAND SUPPORT AGREEMENT BETWEEN THE CITY OF STOCKTON AND AMERICAN MEDICAL RESPONSE Recommended Action: RECOMMENDATION It is recommended that the City Council approve a motion authorizing the purchase of Electronic Patient Care Reporting (EPCR) software from American Medical Response, Inc. (AMR) in the amount of $40,050, and hardware in the amount of $16,815 and authorizing the City Manager to enter into a software license, a Business Associate Agreement authorizing the transmittal of Protected Health Information (PHI) and support agreement between the City of Stockton and AMR (Attachment A). Department: Fire Attachments: Attachment A - MEDS Licensing Agreement Attachment B - EPCR Equipment quote Attachment C - Business Associate Agreement 12.18 15-1639 SAN JOAQUIN COUNCIL OF GOVERNMENTS ANNUAL FINANCIAL PLAN FOR FISCAL YEAR 2015-16 Recommended Action: RECOMMENDATION It is recommended that by motion action the City Council ratify the San Joaquin Council of Government Annual Financial Plan for Fiscal Year 2015-16. Department: City Manager Attachments: Attachment A - SJCOG 2015-16 Annual Financial Plan 12.19 15-1674 MOTION APPROVING OPENING OF WEBER POINT FOR FOURTH OF JULY FIREWORKS VIEWING EVENT AND ASSOCIATED COSTS OF UP TO $13,500 Recommended Action: RECOMMENDATION It is recommended that the City Council approve a motion to open Weber Point to the public for fireworks viewing coinciding with the Independence Day fireworks display at the Stockton Ballpark on July 4, 2015, with an estimated cost to the City of $13,500 and authorizing the City Manager to take appropriate actions to carry out the intent of this motion. Department: Community Services 12.20 15-1694 APPROVAL OF CITY COUNCIL MINUTES Recommended Action: RECOMMENDATION Approve minutes of the October 9, 2012, February 24, 2015, March 10, 2015, March 24, 2015, April 7, 2015, April 21, 2015, and May 5, 2015 City Council meetings, and the March 3, 2015 Special City Council meeting. City of Stockton Page 11 Printed on 5/14/2015 City Council/Successor Agency to Meeting Agenda - Final May 19, 2015 the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent Department: City Clerk Attachments: 2012-10-09 City Council 2015-02-24 City Council 2015-03-10 City Council 2015-03-24 City Council 2015-04-07 City Council 2015-04-21 City Council 2015-05-05 City Council 2015-03-03 Special City Council 13. ADMINISTRATIVE MATTERS 14. UNFINISHED BUSINESS 15. NEW BUSINESS 15.1 15-1667 AMENDMENT TO TITLE 13 CHAPTER 13.28 OF THE CITY OF STOCKTON MUNICIPAL CODE REGARDING NEW WATER CONSERVATION REGULATIONS Recommended Action: RECOMMENDATION It is recommended that the City Council adopt an ordinance amending Title 13 Chapter 13.28 of the Municipal Code. It is also recommended that the City Council declare the need for increased water conservation in response to the Governor's Drought Emergency Declaration, and to meet the requirements of recent State Water Resources Control Board resolutions. Department: Municipal Utilities Attachments: Attachment A - Governors Proclamation Attachment B - WRCBoard Resolution 2015-0013 Attachment C - WRCBoard Resolution 2015-0015 Proposed Ordinance - Emergency Restrictions 15.2 15-1621 ADOPT A MOTION APPROVING FINDINGS AUTHORIZING EXCEPTIONS TO THE COMPETITIVE BID PROCESS FOR THE PURCHASE AND IMPLEMENTATION OF MICROSOFT OFFICE 365 LICENSES, EXECUTION OF AN AGREEMENT FOR EMAIL MIGRATION SERVICES AND EXECUTION OF AN AGREEMENT FOR DOCUMENT MIGRATION SERVICES. City of Stockton Page 12 Printed on 5/14/2015 City Council/Successor Agency to Meeting Agenda - Final May 19, 2015 the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent Recommended Action: RECOMMENDATION Staff recommends the City Council adopt a motion taking the following action: 1. Approve findings which support and justify an exception to the competitive bid process for the purchase of up to 1,600 Microsoft Office 365 licenses by authorizing the City Manager to execute an agreement with CompuCom Systems, Inc., for an annual cost not to exceed $375,000, for word processing, spreadsheet, email, and other business office software under the terms established in the County of Riverside cooperative purchasing agreement (Attachments A and B) and 2. Approve findings which support and justify an exception to the competitive bid process and authorize the City Manager to execute an agreement with Strategic Products and Services, LLC (ExtraTeam Inc. an SPS Company), in the amount of $100,000 for email migration services using the State of California Multiple Award Schedules (CMAS)( Attachment C); and 3. Approve findings which support and justify an exception to the competitive bid process and authorize the City Manager to execute an agreement with Kiefer Consulting not to exceed $100,000 for document management migration services using CMAS; and 4. Authorizing the City Manager, or his designee, to execute all documents necessary and appropriate to carry out the purpose and intent of this motion. Department: Information Technology Attachments: Attachment A - County of Riverside Cooperative Purchasing Agreement Attachment B – Amendment 1 - County of Riverside Coop Purchasing Agmt Attachment C - CA Multiple Award Schedule Attachment D - Contract - CompuCom for Microsoft Office 365 Licenses Attachment E - Contract - ExtraTeam for email migration services Attachment F - Contract - Kiefer Consulting for doc mgmt migration 15.3 15-1643 FISCAL YEAR 2014-2015 SECOND QUARTER GENERAL FUND BUDGET STATUS UPDATE Recommended Action: RECOMMENDATION It is recommended that the City Council accept by motion this budget status report on the results of the second quarter of Fiscal Year 2014-2015 for the City's General Fund. Department: Administrative Services Attachments: Attachment A - FY2014-15 GF 2nd Quarter Budget Update 15.4 15-1675 APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF STOCKTON AND THE SAN JOAQUIN COUNTY EMPLOYMENT AND ECONOMIC DEVELOPMENT DEPARTMENT City of Stockton Page 13 Printed on 5/14/2015 City Council/Successor Agency to Meeting Agenda - Final May 19, 2015 the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent FOR A SUMMER YOUTH EMPLOYMENT AND TRAINING PROGRAM Recommended Action: RECOMMENDATION It is recommended that the City Council adopt by motion action a Memorandum of Understanding between the San Joaquin County Employment and Economic Development Department (WorkNet) and the City of Stockton to provide $100,000 in funding for a distinct element of their Summer Youth Employment and Training Program (SYETP). Department: City Manager Attachments: Attachment A - Memorandum of Understanding 15.5 15-1682 APPOINTMENTS TO THE CHARTER REVIEW ADVISORY COMMISSION Recommended Action: RECOMMENDATION Resolution appointing six members to the Charter Review Advisory Commission for a term commencing immediately and ending June 30, 2016. Department: City Council/Successor Agency to the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent Attachments: Attachment A - Applications Proposed Resolution - CRAC Appointments 15.6 15-1655 RECOMMENDATIONS OF THE CITY COUNCIL SALARY SETTING COMMISSION TO ADOPT ORDINANCES AMENDING TITLE 2, CHAPTER 2.08 OF THE STOCKTON MUNICIPAL CODE TO SET THE SALARIES AND BENEFITS FOR THE MAYOR AND CITY COUNCIL OF THE CITY OF STOCKTON FOR THE PERIOD BEGINNING JULY 1, 2015, IN ACCORDANCE WITH ARTICLE IV, SECTION 410 OF THE CITY CHARTER Recommended Action: RECOMENDATION In accordance with City Charter Article IV, section 410, the City Council shall approve the recommendations of the City Council Salary Setting Commission and adopt two ordinances (1) setting the salary and benefits for the Mayor of the City of Stockton for the period beginning July 1, 2015; and (2) setting the benefits for members of the City Council for the period beginning July 1, 2015. Department: Human Resources Attachments: Attachment A - Salary Setting Commission Recommendation Memo Attachment B - Redline Changes Sec 2-08-010 Attachment C - Redline Changes Sec 2-08-050 Attachment D - Legal Counsel Confirmation of Non-Meeting Proposed Ordinance - Amending Section 2-08-010 Proposed Ordinance - Amending Section 2-08-050 City of Stockton Page 14 Printed on 5/14/2015 City Council/Successor Agency to Meeting Agenda - Final May 19, 2015 the Redevelopment Agency/Public Financing Authority/Parking AuthorityConcurrent 16. HEARINGS**** 17. COUNCIL COMMENTS 18. ADJOURNMENT INFORMATIONAL ITEMS *Citizens may comment on any subject within the jurisdiction of the City Council/Successor Agency to the Redevelopment Agency/Public Finance Authority/Parking Authority, including items on the Agenda. Each speaker is limited to three minutes. Speakers must submit “Request to Speak” cards to the City Clerk, and be prepared to speak when called. No speaker cards will be received after the close of the Citizen’s Comments portion of the meeting. ***Additions to the Agenda - Government Code Section 54954.2(b)(2), allows members of the City Council present at the meeting to take immediate action, with either a two-thirds or unanimous vote, to place an item on the agenda that action must be taken and that the item came to the attention of the City subsequent to the agenda being posted. **Speakers should hold comments on items listed as a Hearing until the Hearing is opened. If a large number of people desire to speak at a Hearing, the Mayor/Chair may reduce the amount of time allocated to each speaker to three (3) minutes. All proceedings before this meeting body are conducted in English. The City of Stockton does not furnish language interpreters and, if one is needed, it shall be the responsibility of the person needing one. In accordance with the Americans With Disabilities Act and California Law, it is the policy of the City of Stockton to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require a copy of a public hearing notice, or an agenda and/or agenda packet in an appropriate alternative format; or if you require other accommodation, please contact the Office of the City Clerk located at 425 North El Dorado Street, Stockton, California 95202 during normal business hours or by calling (209) 937-8459, at least 5 days in advance of the hearing/meeting. Advance notification within this guideline will enable the City/Agency to make reasonable arrangements to ensure accessibility. CHALLENGING CITY DECISIONS: The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Stockton, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. City of Stockton Page 15 Printed on 5/14/2015