City Council Meeting

CITY OF STONECREST, GEORGIA Jason La,y, Sr., Mayor Jimmy Clanton, Jr. - District 1 Rob Turner - District 2 Jazzmin Cobble - District 3 George Turner, Jr. - District 4 Diane Adoma - District 5 CITY COUNCIL MEETING AGENDA May 15, 2017 10:00 a.m. Stonecrest Library 3123 Klondike Road, Lithonia, Georgia 1. CALL TO ORDER - Mayor Lary 2. ROLLCALL Attendee Name Title Status Jason Lary, Sr. Mayor Present Jimmy Clanton District 1 Present Rob Turner District 2 Present Jazzmin Cobble District 3 Present George Turner District 4 Present Diane Adoma District 5 Present 3. INVOCATION Rob Turner - District 2 4. PLEDGE OF ALLEGIANCE 5. EXECUTIVE SESSION (TO DISCUSS PERSONNEL AND REAL ESTATE MATTERS) -Mayor Lary asked the council to make a motion to move the meeting into Executive Session to discuss personnel and real estate matters. Motion and Vote: Rob Turner (Dist. 2) moved to approve the meeting to go into executive session. Seconder: Jimmy Clanton (Dist. 3) Result: The Motion was carried Unanimously. Matters Discussed: • Discussion regarding negotiations to purchase, dispose of, or lease property, or to authorize the ordering of an appraisal related to such. [2142094/1]  • Discussion upon the appointment, employment, compensation, hiring disciplinary action, dismissal or periodic evaluation or rating of a pubic officer or employee or interviewing applicants for the position of City Manager and City Clerk. 6. APPROVAL OF MEETING AGENDA- Mayor Lary suggested he wanted to enhance the New Business section (a) to insert the word "interim" before the word "tenant". Motion and Vote: Rob Turner (Dist. 2) moved to approve the May 15, 2017 meeting agenda with Mayor Lary changes. Seconder: Diane Adoma (Dist. 5) Result: The Motion was carried Unanimously. 7. REVIEW AND APPROVAL OF MINUTES - May 8, 2017 City Council Meeting Motion and Vote: Diane Adoma (Dist. 5) moved to approve the May 8th meeting minutes. Seconder: Rob Turner (Dist. 2) Result: The Motion was carried Unanimously. 8. PUBLIC COMMENTS-THIRTY MINUTES 1. Charlotte Cain - Working on plan for a festival and entertainment to showcase the City of Stoncrest. She provided contact number (770-322-7220) for anyone who would like to be involved. 2. Harold Smith - What is the Legal Organ for the City of Stonecrest; what is the timeline for issuing minutes following City of Stonecrest meetings. Looking forward to working with the City of Stonecrest. 3. Twanna Morgan - stated 3 pointes: • consider scheduling executive sessions into the agendas so the public will know when to appear. • have meeting minutes printed for public review at subsequent meeting. • council should let the community know where the public can refer to for advertised meetings (e.g., heard about this meeting, but was given multiple times) 4. Renee Carl - Time of meetings is too early. Suggests council should re-arrange executive sessions to accommodate the public. 9. NEW BUSINESS a. CONSIDERATION TO APPROVE INTERIM TENANT REPRESENTATION REGARDING CITY HALL SPACE - T. Dallas Smith Co. was nominated. Motion and Vote: Jimmy Clanton (Dist. 1) moved to select T. Dallas Smith Co. as interim tenant representation regarding City Hall space. Seconder: Rob Turner (Dist. 2) Result: The Motion was carried Unanimously. [2142094/1]  b. CONSIDERATION TO APPROVE THIRD PARTY CONTRACTOR- CH2m Motion and Vote: Diane Ado ma (Dist. 5) moved to approve third party contractor to be CH2m but with conditions they integrate some local talent on the organization chart and council would review. Seconder: George Turner (Dist. 4) Result: The Motion was carried Unanimously. c. CONSIDERATION FOR APPROVAL TO PURCHASE EQUIPMENT FOR MAYOR AND COUNCIL-City Attorney Kurrie elaborated on the process and procures of purchasing equipment. Mr. Clanton suggested this motion be moved from this today's agenda to the next work session to discuss further. Motion and Vote: Jimmy Clanton (Dist. 1) moved to withdraw the motion for consideration for approval to purchase Equipment. The motion was withdrawn and carried unanimously. d. CONSIDERATION AND APPROVAL OF PUBLIC OFFICIAL'S INSURANCE AND AUTHORIZATION TO EXECUTE THE NECESSARY DOCUMENTS - Mr. Kurrie elaborated on this motion and why it must be approved. Motion and Vote: George Turner (Dist. 4) moved for the approval of Public Official's insurance and authorization to execute the necessary document. Seconder: Jimmy Clanton (Dist. 1) Result: The Motion was carried Unanimously. e. ORDINANCE TO AMEND THE REGULAR CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2017 - George Turner (Dist. 4) and Diane Ado ma (Dist. 5) commented on concerns from their constituents regarding the times of the meetings. Councilmember Jazzmin Cobble (Dist. 3) suggested that the calendar be adjusted just for Mondays that are holidays and not get into time and place at this time. Jimmy Clanton (Dist. 1) suggested that it should stay as is and to discuss further at work session meeting on how to adjust the time. Motion and Vote: Rob Turner (Dist. 4) moved for a motion to withdraw the regular city council meeting schedule for calendar year 2017. Seconder: Jimmy Clanton (Dist. 1) [2142094/1]  Result: The Motion was carried Unanimously. f. ORDINANCE ESTABLISHING COUNCIL COMMITTEES Motion and Vote: Councilmember Jimmy Clanton (Dist. 1) moved to approve ordinance to establish council committees Seconder: Rob Turner (Dist. 2). Diane Adoma (Dist. 5) moved to make a motion to confirm all committees and appointees to Section _ _ _ _ _ as outlined in Charter. Jazzmin Cobble (Dist. 3) moved to withdraw this motion to discuss further in work session meeting. Councilmember Adoma agreed. Result: The motion was passed unanimously. g. ORDINANCE ESTABLISHING THE POSITION OF CLERK OF THE MUNICIPAL COURT OF THE CITY OF STONECREST - Mr. Kurrie elaborated on this motion. Motion and Vote: Rob Turner (Dist. 2) moved to approve ordinance establishing the position of clerk of the Municipal Court of the City of Stonecrest. Seconder: Jimmy Clanton (Dist. 1) Result: The Motion was carried Unanimously. h. ORDINANCE CLARIFYING THE INTENT OF THE ZONING MORATORIUM IN REGARDS TO ALCOHOL LICENSING - City Attorney T. Kurrie summarized this ordinance to the Mayor and Council. Motion and Vote: Rob Turner (Dist. 2) moved to approve the ordinance clarifying the intent of the zoning moratorium in regards to the alcohol license. Seconder: Diane Adoma (Dist. 5) Result: The Motion was carried Unanimously. 1. RESOLUTION OF APPOINTMENTS: i. CITY ATTORNEY AND ASSISTANT CITY ATTORNEY Motion and Vote: Diane Adoma (Dist. 5) moved to appoint Coleman Talley LLP as City Attorney for the City of Stonecrest and Fincher Denmark LLP as Assistant City Attorney for the City of Stonecrest. Seconder: Rob Turner (Dist. 2) Result: The Motion was carried Unanimously [2142094/1]  11. ACTING CITY MANAGER Motion and Vote: George Turner (Dist. 4) moved to appoint Michael Harris as Acting City Manager Seconder: Jimmy Clanton (Dist. 1) Result: The Motion was carried Unanimously m. ACTING CITY CLERK Motion and Vote: Rob Turner (Dist. 5) moved to appoint Brenda James as Acting City Clerk Seconder: Jimmy Clanton (Dist. 1) Result: The Motion was carried Unanimously. 10. COMMENTS BY MAYOR AND COUNCIL • George Turner (Dist. 4) notified the public of upcoming events at the recreation center. • Diane Adoma (Dist. 5) mentioned the district's first town hall meeting on May 16th • She also mentioned various activities and workshops planned for the community. • Rob Turner (Dist. 2) notified the audience of the district's first town hall meeting on June Pt. • Mayor Lary thanked the councilmembers and the public for their time and patience with regards to the meetings. He elaborated on the disadvantages of using the public library and the immediate need for a city hall and a legal organ. He closed with an appreciative thanks to the Librarian of the City of Stonecrest Library. 11. ADJOURNMENT Motion and Vote: Jazzmin Cobble (Dist. 3) moved adjourn the meeting. Seconder: George Turner (Dist. 4) Result: The Motion was approved (Unanimously) [2142094/1]