City Council Meeting

CITY OF STONECREST, GEORGIA Honorable Mayor Jason Lary, Sr. Council Member Jimmy Clanton, Jr. – District 1 Council Member Rob Turner- District 2 Council Member Jazzmin Cobble – District 3 Council Member George Turner- District 4 Council Member Diane Adoma – District 5 CITY COUNCIL MEETING MINUTES January 28, 2019 7:00 p.m. 3120 Stonecrest Blvd. Suite 190 Stonecrest, Georgia I. CALL TO ORDER: Mayor Jason Lary II. ROLL CALL: All members were present III. INVOCATION: Council Member Rob Turner IV. PLEDGE OF ALLEGIANCE: V. ADOPTION OF THE CITY COUNCIL AGENDA: Council Member Clanton made a motion to adopt the agenda to include Ordinance for Rezoning Application RZ-18-007 (6807 Covington Highway) and Ordinance for Special Land Use Permit SLUP-18-007 (6708 Covington Highway) that were inadvertently left off the agenda. Council Member Rob Turner provided the second. The motion carried unanimously. Council Member Rob Turner requested the removal of item 7. SPLOST Program Management from the agenda. Council Member Adoma provided the second. Council Member Adoma requested the removal of item (8) An Ordinance for the Creation of the Stonecrest Youth Council; item (9) An Ordinance for the Creation of the Stonecrest Youth Council Advisory and item (10) An Ordinance for the Creation of the Historic and Cultural Landmarks. Council Member Cobble provided the second. Council Member Adoma made a motion to accept the agenda with the removal of the agenda items 7 through 10 and the addition of the two rezoning issues. Council 1  Member Rob Turner provided the second. The motion carried 5-1. Council Member Clanton opposed. VI. MINUTES: Approval of Minutes of the City Council Meeting of January 14, 2019. Council Member Rob Turner stated that the name of the film company was incorrect. The name should be Nu Ground instead of New Ground. Council Member George Turner made a motion to approve the minutes with the requested change. Council Member Rob Turner provided the second. The motion passed unanimously. VII. PRESENTATION: Mayor Lary presented the Certificate of Achievement by the Government Financial Officers Association (GFOA) to Audrey Mays, City Accounting Manager. VIII. PUBLIC COMMENTS: Dave Marcus in favor of getting the roads paved as soon as possible. Mr. Marcus expressed concerns that the City would not be able to get the repairs and repaved in 2019 unless in an emergency basis. He urged the Council to move quickly to get this done. IX. AGENDA ITEMS: 1. Amendment to the Purchasing Policy - Mayor Council Member Adoma asked Attorney Denmark if the item could be deferred because she was not able to review the information. Council Member George Turner agreed that he also needed more time to review the information. Mayor Lary stated that since this was the first read that the Council would have more time. The second read will be on February 11th, 2019. 2. Quicket Agreement - Mayor Deputy City Manager, Plez Joyner stated that some of the City’s systems are not sharing data properly. Quicket would analysis the City’s system and provide recommendations to have a fully integrated system. Mayor Lary stated that in order for Stonecrest to be a fully innovated City it would need to have systems that work together. He went on to say that there was a thorough search for a company that could provide such service. Council Member George Turned asked how long was the engagement with Quicket. Mr. Joyner stated it was 12 months long. Mr. Joyner assured Council Member George Turner that Quicket isn’t selling the City a product but rather as consultants. Council Member George Turner asked how many systems the City 2  does have currently. Mr. Joyner stated the City has about 5 to 6 different systems and more on the way. Council Member Adoma asked which streets the City owned. Mr. Joyner stated that the City doesn’t own any roads and that the County is responsible for the roads. Mayor Lary stay requested that all Council members stay on the topic being discussed. Council Member Adoma asked Mr. Joyner to provide a copy of the answers to questions that were brought up during the previous discussions about Quicket. Mr. Joyner stated he isn’t aware of any documents providing this information. Mr. Joyner stated that the representative from Quicket provided the answers to those questions. Council Member Adoma stated that she recalled that the decision to approve Quicket didn’t require the Council’s approval and that it was in Mr. Joyner’s signing authority. Council Member Cobble read an email from July 2018 referencing Quicket, the cost and what would be provided by Quicket. Council Member Cobble wanted something in writing that showed the difference between the statement of work. Mr. Joyner stated that the difference is that they took out the piece about installing a software package. Mayor Lary stated that he will get the contract for Quicket and forward it again to the Council for review. 3. Road Analysis Execution Ken Hilderbrandt presented information to Mayor and Council in reference to road analysis and repairs. Mr. Hilderbrandt suggested that the City approve Stantec for the Road Analysis. Council Member George Turner asked if the County collected any data for 2018. Mr. Hilderbrandt stated that the last time the County evaluated the streets was in 2017. Mayor Lary made a motion to approve to move forward with a digital analysis and that the updated contract be reviewed and sent to legal and Council to make sure that the prices are the same as previously discussed. Council Member Clanton provided the second. 3  Council Member Cobble asked what if the price comes back in the amount of $71,000.00 would Council have to come back to make another motion because the current motion ties the Council the current price. Mayor Lary amended his motion to say that he approves the digital road analysis by Santec not to exceed $70,000.00. He also stated the contract will be reviewed by legal and Council before being approved. Council Member Clanton provided the second. The motion carried 4-1. Council Member Adoma opposed. Council Member Cobble neither approved nor opposed. 4. Citizens Pothole Oversight Committee – Mayor Mayor Lary asked that anyone interested in volunteering meet with him after the meeting. Council Member Adoma questioned whether the meeting was being conducted under Robert’s Rules. The Mayor stated that it was. Council Member Adoma directed her question to the Attorney Denmark. Council Member Adoma suggested that the Ordinance regarding Robert’s Rules be modified. She stated that according to Robert’s Rules the Mayor could not make a motion. Council Member Adoma stated that the Council had agreed to abide by Robert’s Rules. Attorney Denmark replied, “yes”. Council Member Adoma stated that according to Robert’s Rules the Chair cannot make a motion. Mayor Lary stated that he is a member of Council and can make a motion. Attorney Denmark stated that under Robert’s Rules there was not a reason the Mayor couldn’t make a motion. Council Member Cobble inquired about the Pothole Tracker and how the information is collected, distributed and how citizens would know if their pothole has been registered. Mr. Joyner explained how the process works. The citizen would give their name, address and other contact information. The citizen could find out if the pothole has been filled. However, the citizen would now know the status until it is filled. Council Member Clanton elaborated further as to how the process worked. Council Member Clanton stated that according to the information provided at the Council Member Cobble asked if the citizen would get a call back after they’ve reported a pothole or how would they get further updates. Mr. Joyner stated they would call City Hall for that information. 4  Council Member Clanton provided further information saying that during the Mayor’s Straight Talk meeting it would be difficult to obtain the status of a pothole repair. The County would not be able to give updated information because of the way the repairs are assigned. Mr. Joyner will speak with Nathan Holman in reference to the tracking of potholes. 5. An Ordinance to Amend Chapter 2 Article III Adding New Departments – Second Read Council Member Clanton made a motion to approve. Council Member Rob Turner provided the second. The motion carried unanimously. X. CONSENT AGENDA ITEMS: 1. Resolution to Appoint Members of the Arabia Mountain Overlay Steering Committee Mayor Lary pulled this item off the agenda because two other people needed to be added to the committee 2. Resolution to Appoint Members to the Stonecrest Education Committee Mayor Lary pulled this item of the consent agenda because two other people needed to be added to the committee Council Member George Turner made a motion to defer this item until the February 11th, 2019 Council meeting. Council Member Clanton provided a second. The motion carried unanimously. 3. Resolution to Appoint Members of the Steering Committee to negotiate the IGA with the East Metro DeKalb CID Mayor Lary pulled this item off the consent agenda because two other people needed to be added to the committee 4. Resolution to Appoint Members of the SPLOST Citizen Oversight Advisory Committee Council Member George Turner made a motion to defer this item for the February 11th 2019 meeting. Council Member Clanton provided a second. The motion carried unanimously. 5. Resolution to Appoint Members of the Stonecrest Film Committee 5 Mayor Lary pulled this item off the consent agenda because two other people need to be added. XI. PUBLIC HEARINGS: Council Member Clanton opened the floor for Public Hearing for RZ 18-007 (6708 Covington Highway and Special Land Use Permit SLUP 18-007 (6807 Covington Highway). Council Member Rob Turner provided the second. The motion carried unanimously. 17. Ordinance for Rezoning Application RZ-18-007 (6807 Covington Highway) 18. Ordinance for Special Land Use Permit SLUP-18-007 (6708 Covington Highway) No one came forward to support or opposition. Council Member George Turner made a motion to close the public hearing for items 17 and 18. Council Member Clanton provided a second. The motion carried unanimously. Council Member Clanton made a motion to approve the Ordinance rezoning Application RZ 18-007 (6807 Covington Highway). Council Member Cobble provided the second. The motion carried unanimously. Council Member Clanton made a motion to approve the Ordinance for Special Land Use Permit SLUP-18—007 (6807 Covington Highway). Council Member Adoma provided a second. The motion carried unanimously. Council Member George Turner made a motion to open the public hearing for items TMOD 18-0007 Modification to Short Term Vacation Rentals and TMOD 18-009 Arabia Mountain Overlay District Map. 19. TMOD 18-0007 Modification to Short Term Vacation Rentals 20. TMOD 18-0008 Arabia Mountain Overlay District Map Council Member George Turner motioned to open the public hearing for items 19 and 20. Council Member Clanton provided a second. The motion carried unanimously. Having no one speak in support or opposition the public hearing was closed. Council Member George Turner made a motion to close the public hearing. Council Member Clanton provided a second. The motion carried unanimously. Mera Cardenas gave a PowerPoint presentation introducing the new text and overlay map. Council Member George Turner made a motion to open the public hearing for TMOD 18-008 Arabia Mountain Overlay District Map. Council Member Rob Turner provided a second. The motion carried unanimously. 6  Ed Wasil spoke in support of the Arabia Mountain Overlay District Map. Dave Marcus spoke in support of the Arabia Mountain Overlay District Map. Alex Hoffman spoke in support of the Arabia Mountain Overlay District Map. Tamy Grimes spoke in support of the Arabia Mountain Overlay District Map. Lori Brown spoke in support of the Arabia Mountain Overlay District Map. Bernard Knight spoke in opposition of the Arabia Mountain Overlay District Map. Council Member George Turner made a motion to close the public hearing. Council Member Clanton provided a second. The motion carried unanimously. XII. CITY MANAGER COMMENTS: No Comments XIII. CITY ATTORNEY COMMENTS: No Comments XIV. MAYOR AND COUNCIL COMMENTS: Council Member Adoma announced the second annual Woman’s Month breakfast to be held in March at the Hilton Hotel. Council Member George Turner stated that he as well as Council Member Adoma completed the first phase of training through GMA at the Carl Institute of Training. They both received certification for the mandated 48 hours training. Council Member George Turner stated that on February 28th Flat Rock Archives will have a grand opening at the DeKalb County Courthouse where they will be temporarily relocated. Part of the exhibit has been moved to the courthouse. Council Member Clanton stated that the monthly meeting will be held at the Stonecrest Library on the 1st Saturday of the month at 10:00 a.m. Council Member Rob Turner extended an invitation to attend the Community Breakfast held on the 2nd Saturday at 9:00 a.m. at the House of Hope. The House of Hope is located at 4650 Flat Shoals Pkwy. Council Member Cobble reminded everyone to be careful due to the inclement weather. Mayor Lary stated he wants to have a lot of green space available as well as a bustling community. He wants the citizens to have it all. He’ll help hug trees if he can build commerce at the same time. 7  XV. ADJOURNMENT: Council Member Rob Turner made a motion to adjourn. Council Member Clanton provided a second. The motion carried unanimously at 9:50 p.m. XVI. EXECUTIVE SESSION: WHEN AN EXECUTIVE SESSION IS REQUIRED, ONE WILL BE CALLED FOR THE FOLLOWING ISSUES: 1) PERSONNEL, 2) LITIGATION, 3) REAL ESTATE 8