City Council Regular Meeting

CITY OF STONECREST, GEORGIA Honorable Mayor Jason Lary, Sr. Council Member Jimmy Clanton, Jr. – District 1 Council Member Rob Turner- District 2 Council Member Jazzmin Cobble – District 3 Council Member George Turner- District 4 Council Member Diane Adoma – District 5 CITY COUNCIL MEETING MINUTES August 1, 2018 9:00am. 3120 Stonecrest Blvd. Suite 190 Stonecrest, Georgia I. CALL TO ORDER: Mayor Jason Lary II. ROLL CALL: All members were present III. INVOCATION: Council Member Rob Turner IV. PLEDGE OF ALLEGIANCE: V. ADOPTION OF THE CITY COUNCIL AGENDA: Council Member Adoma made a motion to adopt the agenda as printed with Council Member Rob Turner providing the second. The motion carried unanimously. VI. MINUTES: Approval of Minutes of the City Council Meeting of July 16, 2018 Council Member Adoma said she wanted the minutes to reflect that the Auditor from Mauldin and Jenkins discussed a list of recommendations. Council Member Rob Turner made a motion to approve the minutes with the change requested by Council Member Adoma with Council Member Adoma providing the second. The motion carried unanimously for the minutes and changes. VII. PRESENTATIONS: VIII. PUBLIC COMMENTS: Faye Coffield spoke on the stoppage of the work on the road for the Lithonia Industrial Boulevard expansion and the fact that she is against any salary increases.  Dave Marcus spoke on the city was being sued by a Billboard Company, the Overlay Rezoning and lawsuits on the website. Bernard Knight spoke on the Zoning Code, people not knowing about zoning meetings and he agreed lawsuits should be on website. IX. AGENDA ITEMS: 1. Intergovernmental Agreement with DeKalb County for Election Services Attorney Laura Cosgray and City Manager Michael Harris gave an overview of the agreement and said some minor changes need to be made. This item was for discussion only. 2. Intergovernmental Agreement with DeKalb County of 911 Dispatch of Police, Fire, Emergency Medical, Animal Services and Enforcement Calls Attorney Laura Cosgray gave an overview of the agreement. This item was for discussion only. 3. Intergovernmental Agreement with DeKalb County for Police Services Attorney Laura Cosgray and City Manager Michael Harris gave and overview of this agreement. This was discussion only. 4. Intergovernmental Agreement with DeKalb County for Fire Rescue Services Attorney Laura Cosgray gave an overview of the agreement. This was for discussion only. 5. Ordinance of the City of Stonecrest Adopting Additional Taxation Regulations in Chapter 24 Attorney Tom Kurrie gave an overview regarding the Ordinance adopting additional Taxation Regulations. This was the first read of the ordinance. 6. Contract for Quicket Solutions/Incident Management and Business Continuity Plan. Mayor Lary gave an overview and said he would like to send this item out for an RFQ. Mayor Lary made a motion to send out a Request for Qualifications for the City of Innovation and the City Manager be the designated Purchasing Agent. Council Member Adoma provided the second. Council Member Clanton asked for clarity of the motion. Mayor Lary restated the motion. “I move that we submit a  Request for Qualifications from qualified vendors for Incident Management and Business Continuity Services in accordance with the provisions of the City’s Purchasing Policy.” Council Member Adoma seconded the motion. The motion carried unanimously, 7. Resolution Adopting the Policy that copies of all Expense Reimbursement Reports submitted by the Mayor and Council Members are on the website Council Member Adoma made a motion to approve the Resolution adopting the policy that copies of all expense reimbursement reports submitted by the Mayor and Council are published on the city website. Council Member George Turner provided the second. The motion carried unanimously. 8. Ordinance to Amend the Charter for Amending the Titles of Person Serving as any Municipal Court Judge City Attorney Tom Kurrie gave an overview of the Ordinance to Amend the Charter for Amending the Titles of Person serving as any Municipal Court Judge. This was discussion only. 9. An Ordinance to Amend Section 2.07 for Amending the Salary Provision for the Mayor and Amending the Expense Reimbursement Provisions for the Mayor and Council City Attorney Tom Kurrie gave an overview of amending section 2.07 of the Charter to amend the salary of the Mayor and amend the expense reimbursement provisions for the Mayor and Council. The Internal Auditor, Joel Thibodaux also spoke on this matter. There was much discussion only. 10. An Ordinance to Amend the Charter for the Submission of the Proposed Operating budget and Capital budget for the ensuing Fiscal Year Council Member Cobble made a motion to pull the Ordinance to amend the Chapter for the Submission of the proposed Operating and Capital Budget for the ensuing Fiscal Year from the agenda. Council Member George Turner provided the second. The motion carried unanimously. 11. A Resolution Authorizing the City Clerk to Publish Three Notices of Proposed Amendments to the Charter  There was much discussion on this matter and finally Council Member George Turner made a motion to defer this matter to the next regular City Council Meeting with Council Member Adoma providing the second. Mayor Lary made a substitute motion to defer the resolution to a Special Called Meeting. The motion died for the lack of a second. A vote was taken on the original motion and it carried unanimously. X. CITY MANAGER COMMENTS: City Manager, Michael Harris said the city has launch their online services for Planning and Zoning applications and he and the Assistant City Manager will be meeting with the Director of Public Works in DeKalb County. XI. CITY ATTORNEY COMMENTS: Attorney Kurrie announced Assistant City Attorney Emily M. Preston gave birth to a baby boy named Preston. He also said they will be presenting Charter timeline dates and he sees no issue with posting law suits on the website. XII. MAYOR AND COUNCIL COMMENTS: Council Member Adoma announced a Smart Innovative City Seminar Breakfast at 9:30 on August 2, 2018 at the Hilton Hotel. Council Member Adoma read a statement from Commissioner Mereda Davis Johnson on the expansion work at Lithonia Industrial Boulevard. It said “the original plans for the water lines have been changed as of May 22nd. DeKalb County Transportation is sending DeKalb County Watershed Management a summary of the various changes today so that they can better review the contractor’s change order request. Once the change order is approved, the contractor will be able to move forward with construction again. The expected date of completion is between February of March 2919.” Council Member George Turner announced a District 4 townhall meeting on August 2, 2018 at 6:30pm at Big Miller Grove. Council Member Clanton announced the monthly Community Leadership Meeting is the second Saturday at Fairview Baptist Church on Lithonia Road in the Educational Center at 10:00am. He spoke on the information for Quicket Solutions and reminded everyone the information is confidential. Council Member Rob Turner announced the monthly Community Breakfast will be August 11th at 9:00am at the Greater Travelers Rest House of Hope and come meet and  hear the newly elected officials of South DeKalb and the constitutional officers who will be running in the General Election. Council Member Cobble had no comments. Mayor Lary spoke on the everyday marketing battle to bring transportation to Stonecrest. He spoke on future police services in Stonecrest and the face of serving the public has changes. XIII. ADJOURNMENT: Council Member Cobble made a motion to adjourn the meeting at 12:10 with Council Member Adoma providing the second. The motion carried unanimously. XIV. EXECUTIVE SESSION: WHEN AN EXECUTIVE SESSION IS REQUIRED, ONE WILL BE CALLED FOR THE FOLLOWING ISSUES: 1) PERSONNEL, 2) LITIGATION, 3) REAL ESTATE ___________________________________ Mayor Jason Lary _____________________________________ Brenda B. James, Interim City Clerk