City Council Regular Meeting

CITY OF STONECREST, GEORGIA Honorable Mayor Jason Lary, Sr. Council Member Jimmy Clanton, Jr. – District 1 Council Member Rob Turner- District 2 Council Member Jazzmin Cobble – District 3 Council Member George Turner- District 4 Council Member Diane Adoma – District 5 CITY COUNCIL MEETING MINUTES January 14, 2019 7:00p.m. 3120 Stonecrest Blvd. Suite 190 Stonecrest, Georgia I. CALL TO ORDER: Mayor Jason Lary II. ROLL CALL: All members were present III. INVOCATION: Council Member Rob Turner IV. PLEDGE OF ALLEGIANCE: V. ADOPTION OF THE CITY COUNCIL AGENDA: Council Member George Turner made a motion to adopt the agenda with Council Member Rob Turner providing the second. The motion carried unanimously. VI. MINUTES: Approval of Minutes of the City Council Meeting of January 2, 2019. Council Member Rob Turner made a motion to adopt the agenda with Council Member Clanton providing the second. The motion carried unanimously. VII. PRESENTATION: Mr. Kerry Williams a member of the SPLOST Management Oversight Advisory Committee made a presentation from the committee. There was much discussion afterwards. VIII. PUBLIC COMMENTS: 1  Michelle Emanuel spoke on the condition of the road and a creek at the Lions Gate subdivision. She also said Council must be on the same page. Mayor Lary introduced Mr. Dave Marcus the chairperson of the SPLOST Management Oversight Advisory Committee. Mr. Marcus said everyone in the city wants to see the roads paved. He also said he agrees with the presentation by Mr. Kerry Williams. IX. AGENDA ITEMS: 1. Draft City of Stonecrest 2038 Comprehensive Plan Mary Darby of the Collaborative Firm gave an overview of the plan and said it needs to go to the ARC and DCA for review and approval. Mayor Lary made a motion to send the draft City of Stonecrest 2038 Comprehensive Plan to the ARC and DCA for review and approval. Council Member Adoma provided the second. The motion carried unanimously. 2. Contract for the Internal Auditor Attorney Winston Denmark said in the purchasing policy VIII B Single Source Procurement speaks on a justifiable reason. He said that section does not provide any guidance. He said contracts need to be within the purchasing policy and we need to be careful with single source contracts. He said he is recommending a 6- month contract with the Internal Auditor and that the policy should be amended. Mr. Thibodaux said the charter requires the city have an Internal Auditor and he is a city employee. Council Member Cobble said this is not just for the City Auditor’s contract, but all contracts need to be within the purchasing policy. Council Member Adoma said federal and state laws supersede the local charter. She said the city is not registered with SAM. She further asked the City Attorney to do some research and said the city needs to be in compliance. Mayor Lary asked Mr. Thibodaux if he had anything to say regarding the 6-month contract. He said he was okay with the contract and the reasoning by the City Attorney. 2  Council Member Clanton made a motion to extend a 6-month contract with Affirmed Policy Consulting, LLC for Internal Auditor with Council Member Rob Turner providing the second. The motion carried unanimously. 3. Resolution setting 2019 Holidays Council Member Adoma made a motion to approve the Resolution setting the 2019 holidays with Council Member George Turner providing the second. The motion carried unanimously. 4. Resolution for Service Delivery Strategy Agreement Mayor Lary made a motion to approve the Resolution for the Service Delivery Strategy Agreement with Council Member Clanton providing the second. The motion carried unanimously. Council Member Adoma made a motion to move items 5-10 to the next Work Session with Council Member Clanton providing the second. The motion carried unanimously. 5. Resolution to Appoint Members of the Arabia Mountain Overlay Steering Committee 6. Resolution to Appoint Members to the Stonecrest Education Committee 7. Resolution to Appoint Members to the Stonecrest Finance Committee 8. Resolution to Appoint Members of the Steering Committee to negotiate the IGA with the East Metro DeKalb CID 9. Resolution to Appoint Members of the SPLOST Citizen Oversight Advisory Committee 10. Resolution to Appoint Members of the Stonecrest Film Committee X. CITY MANAGER COMMENTS: City Manager Michael Harris introduced Sean DePalma, the new Director of Parks and Recreation. XI. CITY ATTORNEY COMMENTS: No Comments XII. MAYOR AND COUNCIL COMMENTS: 3  Council Member Cobble had no comments. Council Member Rob Turner announced he toured New Ground a film company that opened January 10, 2019. Council Member Clanton had no comments Council Member George Turner had no comments Council Member Adoma said she is an Organic Farmer with the USDA. She said she did a letter of interest to the EPA to clean up Cole Creek at South River. Council Member Adoma announced on January 22, 2019 she will host a pothole rally. She further said she has just got accepted to be a Film Content Delegate at the International Film Conference in Zanzibar in March 2019. XIII. ADJOURNMENT: Council Member Cobble made a motion to adjourn with Council Member Rob Turner providing the second. The motion carried unanimously at 9:00 p.m. XIV. EXECUTIVE SESSION: WHEN AN EXECUTIVE SESSION IS REQUIRED, ONE WILL BE CALLED FOR THE FOLLOWING ISSUES: 1) PERSONNEL, 2) LITIGATION, 3) REAL ESTATE 4