City Council Regular Meeting

CITY OF STONECREST, GEORGIA Honorable Mayor Jason Lary, Sr. Council Member Jimmy Clanton, Jr. – District 1 Council Member Rob Turner- District 2 Council Member Jazzmin Cobble – District 3 Council Member George Turner- District 4 Council Member Diane Adoma – District 5 CITY COUNCIL MEETING MINUTES May 28, 2019 7:00 p.m. 3120 Stonecrest Blvd. Suite 190 Stonecrest, Georgia I. CALL TO ORDER: Mayor Jason Lary II. ROLL CALL: All members were present III. INVOCATION: Invocation was led by Rev. Woodrow Walker, II of Cross Culture Church. IV. PLEDGE OF ALLEGIANCE: V. Awards and Honors VI. APPROVAL OF THE COUNCIL AGENDA: Motion 1- was made by Council Member George Turner to approve the agenda with the changes as follows: • Add 5. Authorization to advertise for Invitation to Bid for Additional 2019 Paving XII. New Business A second was provided by Council member Diane Adoma. Motion passed unanimously. VII. MINUTES: 1  Motion 2- was made by Council Member George Turner to approve the Council meeting Minutes from May 13, 2019 and Council Member Diane Adoma provided the second. The motion passed unanimously VIII. PRESENTATIONS: IX. PUBLIC COMMENTS: Faye Coffield- Complaints about Tree removal by neighbor and a buffer being removed Also complained about staff and the cell tower. Geraldine Champion- Inquired about the Soccer Field and Sports Center Suzanne Frick- Would like for the purposes and facts sheets to be more detailed when putting in the packets Anita Aaron- Inquired about the City working to provide fiber optic cabling for better internet service providers for the community Dave Marcus- Wants to know when the City is planning on phasing out Jacobs? Also wants to know why some ordinances are still not being passed. X. APPOINTMENTS: XI. OLD BUSINESS: 1. City Hall Buildout No action taken Motion 3- was made by Council Member Rob Turner to move the Public Hearings before New Business and a second was provided by Council Member Jimmy Clanton. Motion passed unanimously. 2  XIII. PUBLIC HEARINGS: 1. SLUP 19-001 Personal Care Home (3317 Panola Road) Chris Wheeler, City Planner, explained to Mayor and Council that the neighbor who is also operating a Personal Care Home has been notified and given 45 days to show that they were legally non-conforming. Ms. Dileane Matthews made a comment that she wants to move forward because she has taken all the proper steps to open her personal care home and feels that she is being punished by the neighbor not going about it the correct procedure. After much discussion, the council would like to see the neighbor’s response to the 45-day letter. Motion 4- was made by Council Member Jazzmin Cobble to defer until the neighbor has a chance to respond to the letter and a second was provided by Council Member George Turner. Motion passed unanimously. 2. SLUP- 19002 Personal Care Homes (5714 South Crest Lane) Planning Commission recommended denial for the reason of having too many Personal Care Homes in the community. Staff recommended approval since there was not a Personal Care Home within 1000 feet. Motion 5- was made by Council Member Diane Adoma to open the Public Hearing and a second was provided by Council Member Rob Turner. William Tomlin, Attorney for Applicant Franklin Champagine, spoke for his client in favor of approval of the Special Land Use Permit for a Personal Care Home up to 6 persons. Dave Marcus spoke in opposition on the basis on depreciating property values and quality of life. Faye Garner spoke in opposition based on other Personal Care Homes not treating their patients to the highest quality care available. Motion 6- was made by Council Member George Turner to close the Public Hearing and a second was provided by Council Member Diane Adoma. 3  After much discussion from Council and Staff, the votes were left to Council Member Adoma since this was in her district. Motion 7- was made by Council Member Adoma to deny SLUP-19002. No second was made. Motion failed. Motion 9- was made by Council Member Adoma to defer SLUP-19002. No second was made. Motion failed. Motion 9- was made by Council Member Rob Turner to approve the SLUP-19-002, 5714 Southcrest Lane, Stonecrest, GA 30038-Franklin Champagine and Council Member George Turner provided the second. Motion passed 5-1 with Council Member Adoma opposing. 3. First Reading- Updating Telecommunications Regulations TMOD – 19-0004 Read aloud by City Attorney Winston Denmark Motion 10- was made by Council Member Jimmy Clanton to open the Public Hearing and a second was made by Council George Turner. Motion passed unanimously. Mr. B. Knight- spoke during the opposition of the Telecommunications Regulation and asked if there was anyway the Mayor and Council would consider adding a section in the ordinance to put an ad in the newspaper once a permit was approved? Ms. Angela Russell spoke in opposition of the Telecommunication regulation and asked if the Mayor and Council could notify people via churches and libraries and other groups. There were no comments in support of the Updating Telecommunications Regulations TMOD – 19-0004. Motion 11- was made by Council Member George Turner to close the Public Hearing and a second was provided by Council Member Jimmy Clanton. Motion passed 4-0-2 with Council Member Cobble and Council Member Rob Turner absent for the vote. Motion 12- was made by Council Member George Turner to approve the 1st reading and adding a provision to notify the paper once the permit was approved and a second was provided by Council Member Jimmy Clanton. Motion passed 4-0-2 with Council Member Cobble and Council Member Rob Turner absent for the vote. 4  4. First Reading- Use Table Updates to Modify Personal and Childcare Homes TMOD – 19-0002(B) Motion 13- was made by Council Member Jazzmin Cobble to open the Public Hearing. There were no comments. Motion 14 was made by Council Member George Turner to close the Public Hearing and a second was provide by Council Member Rob Turner. Motion passed unanimously. Council Member George Turner would like for the Revisions to have dates on the bottom so that we can keep them in order. XII. NEW BUSINESS: 1. Standard Operating Procedure for Council Preparation for Contract Recommendations Shakerah Hall, Procurement Officer asked to defer this item to make the necessary changes as requested by Mayor and Council. Motion 15- was made by Council Member Adoma to defer this item until the changes are made and a second was provided by Council Member George Turner. Motion passed unanimously. 2. Parks and Recreation Landscaping, Maintenance, and Janitorial Service RFP# 2019-009 Motion 16 was made by Council Member Jimmy Clanton to approve the contract with the recommended vendor, Optech Monette, LLC, in the amount of $318,270 and that will be prorated with the correct amount once contract is executed with the correct dates and a second was provided by Mayor Jason Lary . Motion passed 5-0-1 with Council Member Adoma abstaining. Council Member Diane Adoma requested her comment to be made as to why she abstained per the Charter Section 2.10. She stated that the vetting process for the vendor included a Council Member. 5  3. Fiscal Oversight Regarding Role of Council per Charter- Councilor Diane Adoma Discussion about whether the millage rate needed to be advertised and voted on. Also concerns that the purchasing of property by the City and that the City may have not followed all the proper procedures. City Attorney Winston Denmark stated that the purchase was made legally. 4. SAP Notification Process to Council- Councilor Diane Adoma No action was taken. 5. Authorization for Invitation to Bid for Additional Paving in 2019 Motion 18- was made by Mayor Jason Lary to authorize the Invitation to Bid and a second was provide by Council Member Jimmy Clanton. Motion was passed 5-1 with Council Member Adoma opposing. Council Member Adoma stated on record that she was opposing because she didn’t feel that the City had a proper bidding process. XIV. EXECUTIVE SESSION: Motion 19- was made by Mayor Lary to go into Executive Session for Real Estate and a second was provided by Council Member Rob Turner. Motion passed unanimously. WHEN AND EXECUTIVE SESSION IS REQUIRED, ONE WILL BE CALLED FOR THE FOLLOWING ISSUES: 1) PERSONNEL, 2) LITIGATION, 3) REAL ESTATE Motion 20- was made by Council Member George Turner to go back into the Council Meeting Regular Session and a second was provided by Council Member Rob Turner. Motion passed unanimously. 6  XV. CITY MANAGER COMMENTS: No comments XVI. CITY ATTORNEY COMMENTS: No comments XVII. MAYOR AND COUNCIL COMMENTS: Council Member Jimmy Clanton- Having a meeting this Saturday at Fairview Baptist Church from 10-12:30. Council Member George Turner- Congratulations to all graduates! Reiterated that he attended a Band Concert at the Martin Luther King Jr. High School. The High School Band has been selected to attend the Annual Macy’s Thanksgiving Day Parade and are doing a fundraiser at Macy’s at Stonecrest. Customers can round up their total and that will go toward the funds needed for the trip. Council Member Rob Turner- wished a belated Happy Mother’s Day to all the Mothers. Council Member Diane Adoma- Congratulated Sydney Wilson of the Wilson Academy for being the first to graduate at 14 and receiving a scholarship to Spellman College. Mayor Lary- thanked everyone who was able to attend the Caribbean Festival. Will not listen to the same rhetoric form the same constituents over and over and not rebuttal. We will do things differently here to make things better. The Academy of Scholars is doing fantastic! 7  XVIII. ADJOURNMENT: Motion 11- was made by Council Member Rob Turner to adjourn the Council meeting at 10:38pm and a second was provided by Council Member Jimmy Clanton. Motion passed unanimously. Read and adopted in the regular meeting of the City Council held on this _____ day of _______________, 2019. __________________________ Mayor Jason Lary ATTEST: _______________________________ Megan P. Reid, City Clerk 8