City Council Regular Meeting

CITY OF STONECREST, GEORGIA ``Honorable Mayor Jason Lary, Sr. Council Member Jimmy Clanton, Jr. – District 1 Council Member Rob Turner - District 2 Council Member Jazzmin Cobble – District 3 Council Member George Turner - District 4 Council Member Tammy Grimes – District 5 CITY COUNCIL VIRTUAL MEETING MINUTES August 23, 2021, at 6:00 P.M. Citizen Access: Stonecrest YouTube Live Channel I. CALL TO ORDER Mayor Pro Tem George Turner called meeting to order at 6:00pm. II. ROLL CALL Acting City Clerk Sonya Isom determined that there was a quorum. Mayor and all Councilmembers were virtually present. III. INVOCATION Councilmember Rob Turner gave invocation. IV. PLEDGE OF ALLEGIANCE V. LOCAL STATE OF EMERGENCY DECLARATION City Attorney Winston Denmark provided Local State of Emergency for Stonecrest information and update for consideration of possibility Mayor and City Council declaring a Local State of Emergency for Stonecrest considering the ongoing Covid-19 pandemic in the local region. This allowance of Mayor and City Council declaring a Local State of Emergency will provide the City to take certain steps relative to City operations that will assist in maintaining the health of staff, constituents, citizens, such as the continuance of virtual meetings. Discussion led by City Attorney Denmark, Mayor Pro Tem Turner and Councilmembers. Per City Attorney Denmark, DeKalb County will regulate the violation restrictions imposed by implementing civil penalties. City Manager’s Office will monitor the infection data rate of infection, as it relates to the City of Stonecrest. At minimum, an update will be provided weekly, with assistance of the DeKalb County Health Department. Councilmember Cobble moved to approve the Ordinance of City Council Requiring Face Coverings To Be Worn On Property Owned Or Leases By The City Of Stonecrest, To Include a Fourteen (14) Day Minimum Where The Cases Will Need To Be Below Per 100, 000 Residents; seconded by Councilmember Turner. 1 CITY COUNCIL VIRTUAL MEETING AGENDA Monday August 23, 2021, at 6:00 P.M.  CITY OF STONECREST, GEORGIA Motion carried unanimously 5-0. VI. APPROVAL OF THE AGENDA Mayor Pro Tem Turner made suggestions to the Approval of the Agenda. Councilmember Turner moved to adopt the agenda of the day by unanimous consent, with the following modifications, to move New Business Item C Approval – of Procurement of temporary personnel, to Executive Session and moved to approve Public Hearing Item A RZ-21-002 - Alphabet Daycare c/o Shanteria Vaughn, and Titus Hood - 3174 Miller Rd., Item B TMOD-21-005 – Car Dealerships, and Item C TMOD-21-006 - Replacing outdated references Chapter 27, Article 3, Division 5, Stonecrest Overlay District as these items are heard; seconded by Councilmember Grimes. Motion carried unanimously 5-0. VII. REVIEW AND APPROVAL OF MINUTES a. Approval – of the July 26, 2021, City Council Meeting Minutes. Councilmember Turner moved to approve July 26, 2021 Minutes of City Council Meeting; seconded by Councilmember Grimes. Motion carried unanimously 5-0. VIII. PUBLIC COMMENTS Public comments received via email in advance of the meeting and read into the minutes by Acting City Clerk Isom. 1. Faye Cofied IX. PUBLIC HEARINGS a. RZ-21-002 - Alphabet Daycare c/o Shanteria Vaughn, and Titus Hood - 3174 Miller Rd. Public Hearing discussion led by Planning Director Summerbell. Applicant not present. No one present in opposition. No one present to support application. Councilmember Clanton moved to Close Public Hearing RZ-21-002; seconded by Councilmember Cobble. Motion carried unanimously 5-0. Further discussion led by Mayor Pro Tem Turner and Councilmembers, to include concerns and inquires answered by Planning Director Summerbell. Per Planning Director Summerbell, applicant was made aware of Public Hearing and would like to move forward with approval. Application has not been withdrawn. Second motion by Mayor Pro Tem Turner to Table RZ-21-002 until the September 27, 2021 2 CITY COUNCIL VIRTUAL MEETING AGENDA Monday August 23, 2021, at 6:00 P.M.  CITY OF STONECREST, GEORGIA Regular City Council Meeting; seconded by Councilmember Turner. Second motion carried 4-1; Councilmember Clanton opposed. b. TMOD-21-005 – Car Dealerships. Staff Dissertation provided by Planning Director Summerbell. Representative Jahnee Prince virtually present on behalf of the applicant. Councilmember Clanton moved to Open Public Hearing TMOD-21-005; seconded by Councilmember Turner. Motion carried unanimously 5-0. Representative Jahnee Prince spoke in support of application. No one present in oppose to application. Second motion by Councilmember Clanton to Close Public Hearing TMOD-21-005; seconded by Councilmember Turner. Second motion carried unanimously 5-0. Further discussion led by Mayor Pro Tem Turner, Councilmembers, Planning Director Summerbell, and Representative Jahnee Prince. Third motion by Councilmember Clanton to Approve TMOD-21-005, as modified and appearing on screen; seconded by Councilmember Turner. Third motion carried unanimously 5-0. c. TMOD-21-006 - Replacing outdated references Chapter 27, Article 3, Division 5, Stonecrest Overlay District. Staff Dissertation provided by Planning Director Summerbell. Councilmember Turner moved to Open Public Hearing TMOD-21-006; seconded by Councilmember Grimes. Motion carried unanimously 5-0. No one present to support this item. No one present in opposition of this item. Second motion by Councilmember Clanton to Close Public Hearing TMOD-21-006; seconded by Councilmember Cobble. Second motion carried unanimously 5-0. Inquiry made by Councilmember Clanton for Planning Director Summerbell. 3 CITY COUNCIL VIRTUAL MEETING AGENDA Monday August 23, 2021, at 6:00 P.M.  CITY OF STONECREST, GEORGIA Third motion by Councilmember Clanton to Approve TMOD-21-006 - Replacing outdated references Chapter 27, Article 3, Division 5, Stonecrest Overlay District; seconded by Councilmember Cobble. Third motion carried unanimously 5-0. X. CONSENT AGENDA No Action. No Discussion. XI. ANNOUNCEMENTS a. Acknowledgement of the recent committee appointments – Mayor Pro Tem Acknowledgment made by Mayor Pro Tem Turner. b. Construction Board of Appeals – Mayor Pro Tem Mayor Pro Tem Turner announced the members of the Construction Board of Appeals and Zoning Board of Appeals. Construction Board of Appeals Members 1. Kelvin Williams 2. H. Leroy Lark 3. Greggory Maxwell 4. Clara Black Delay 5. Mike Burdette Zoning Board of Appeals Members District Name of Appointee Term of Office One Erica Williams – Chairman January 1, 2021 – December 31, 2022 Two Dwight Jones January 1, 2021 – December 31, 2022 Three Sonja Hicks – Secretary January 1, 2021 – December 31, 2022 Four Michael Armstrong – Vice Chairman January 1, 2021 – December 31, 2022 Five Louise Alexander January 1, 2021 – December 31, 2022 Councilmember Grimes publicly thanked Lisa Wright for her volunteerism. Mayor Lary commented that consideration was not made from him to appoint anyone to the Boards. Mayor Pro Tem Turner provided response that council would look at the way the bylaws are written and consult with Legal. XII. REPORTS & PRESENTATIONS None. 4 CITY COUNCIL VIRTUAL MEETING AGENDA Monday August 23, 2021, at 6:00 P.M.  CITY OF STONECREST, GEORGIA XIII. OLD BUSINESS: a. Approval – of The Backbone Infrastructure Contract Amendment – Gia Scruggs. At the April 26, 2021 City County Meeting, Backbone Infrastructure was approved by City Council as the recommended vendor to construct the Marta Bus pads. Additional work is necessary to properly construct the bus pads. Approval for additional work is required by City Counsil. Finance Director Scruggs led discussion. Councilmember Cobble moved to approve The Backbone Infrastructure Contract Amendment as presented; seconded by Councilmember Turner. Motion carried unanimously 5-0. XIV. NEW BUSINESS: a. Approval – of the Acme Auto Leasing, LLC. Contract – Gia Scruggs. The City of Stonecrest is in transition from the government manages service contract with Jacobs Engineering. Finance Director Scruggs desires to enter a contract with Acme Auto Leasing, LLC, a State of Georgia approved vendor for auto leasing. Discussion led by Finance Director Scruggs and City Council. Inquires made by Councilmembers and City Managers. Finance Director Scruggs addressed all inquiries. City Manager and/or CFO has the latitude to add to the Contract, within the contract amount approved by City Council. Councilmember Cobble moved to approve the Acme Auto Leasing, LLC as presented; seconded by Councilmember Turner. Motion carried unanimously 5-0. b. Approval – of The Municode Contract Amendment – Gia Scruggs. Finance Director Scruggs requested approval to amend the contract with Municode, to include the Meeting & Agenda Management Solutions. Request includes the expansion of the contract and dollar amount. ▪ Current Codification Contract Amount - $4, 580.00 Annually ▪ New Contract Amount - $15, 000.00 Annually, to include Onetime Fee of $1, 500 to import data. 5 CITY COUNCIL VIRTUAL MEETING AGENDA Monday August 23, 2021, at 6:00 P.M.  CITY OF STONECREST, GEORGIA Discussion led by Finance Director Scruggs and City Council. Acting City Manager Jackson mentioned that this feature will allow the City to be efficient and transparent. Councilmember Cobble moved to approve the Municode Contract Amendment, to include Meeting & Agenda Management Solutions as presented; seconded by Councilmember Grimes. Motion carried unanimously 5-0. c. Approval – of Procurement of temporary personnel – Gia Scruggs. This is a single source procurement for Talantage, an Acting Human Resources Director, to assist with various duties as needed to prepare City of Stonecrest for the transition from contracted city services currently provided by Jacobs Engineering. Item C. Procurement of temporary personnel moved to Executive Session. d. Approval – of Extension of Browns Mill Aquatic Center Closing Date – Brandon Riley. Parks & Recreation Department sought approval from City Council to approve the extension of the September 4, 2021 Labor Day Weekend Close Down to the Weekend of September 18, 2021. Discussion led by Parks & Recreation Director Riley and City Council. Councilmember Turner moved to approve Extension of Brown Mill Aquatic Cener Closing Date; seconded for discussion by Councilmember Cobble. Councilmember Turner withdraws motion. Motion dies. e. Approval – of RZ-21-002 - 3174 Miller Rd – Jim Summerbell. Item E. RZ-21-002 – 3174 Miller Rd. moved to Public Hearings. f. Approval – of TMOD-21-005 – Jim Summerbell. Item F. TMOD-21-005 moved to Public Hearings. g. Approval – of TMOD-21-006 – Jim Summerbell. Item G. TMOD-21-006 moved to Public Hearings. 6 CITY COUNCIL VIRTUAL MEETING AGENDA Monday August 23, 2021, at 6:00 P.M.  CITY OF STONECREST, GEORGIA XV. CITY MANAGER UPDATE Update provided by Acting City Manager Jackson. XVI. MAYOR AND COUNCIL COMMENTS Mayor Pro Tem Turner made inquiry to City Attorney Denmark. City Attorney provided general response. Additional comments made by Mayor Lary, Councilmember Clanton, Councilmember Turner, Councilmember Cobble, Councilmember Grimes, and Mayor Pro Tem Turner. XVII. EXECUTIVE SESSION: Councilmember Cobble moved to go into Executive Session; seconded by Councilmember Clanton. Motion carried unanimously 5-0. Those present included Mayor and Council, Acting City Manager, Acting City Clerk, City Attorney, and Mr. Nichols. Second motion made by Councilmember Turner to return to the Virtual City Council Meeting; seconded by Councilmember Cobble. Second motion carried unanimously 5-0. Finance Director provided purpose of Item C. Approval – of Procurement of temporary personnel. Third motion by Councilmember Cobble moved to approve Item C. Approval – of Procurement of temporary personnel; seconded by Councilmember Grimes. Third motion carried unanimously 5-0. XVIII. ADJOURNMENT Mayor Pro Tem Turner moved to adjourn the meeting; seconded by Councilmember Cobble. Motion carried unanimously 5-0. Meeting adjourned at 9:02pm. 7 CITY COUNCIL VIRTUAL MEETING AGENDA Monday August 23, 2021, at 6:00 P.M.