City Council

STORY CITY, IOWA March 2, 2020 Mayor Jensen called the council meeting to order on Monday, March 2, 2020 at 7:00 p.m. in the City Hall Council Chambers. Present: Mayor Jensen, Administrator Jackson, Counsel Larson Council Members: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Absent: None Also Present: Jason Miller- MSA Engineering, John Gade, Mitch Holz- Fox Engineering, Chris Royer and Nic Hermanson- Fairview Development, Elara Jondle, Christie Thoreson, Nicole Engelhardt- ACT Insurance and Scandinavian Days, Jay Wilson- GCC, John Gookin Motion by Ostrem, seconded by Phillips, to approve the agenda. Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. Motion by Sporleder, seconded by Ostrem, to approve the February 17, 2020 regular meeting minutes. Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. CITIZEN APPEARANCE PUBLIC HEARING A) Plans, Specifications, Form of Contract, and Estimate of Cost for the Wastewater Treatment Facility Phase 1 Improvements Project Mayor Jensen opened the public meeting. Jason Miller from MSA summarized the Wastewater Treatment Facility Phase 1 Improvements Project. With no public comment, Mayor Jensen closed the public meeting.  LEGAL ITEMS A) RESOLUTION NO. 20-19 – FINALLY APPROVING AND CONFIRMING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE WASTEWATER TREATMENT FACILITY PHASE 1 IMPROVEMENTS PROJECT Motion by Sporleder, seconded by Crutchfield, to approve Resolution No. 20-19 – Finally Approving and Confirming Plans, Specifications, Form of Contract, and Estimate of Cost for the Wastewater Treatment Facility Phase 1 Improvements Project. Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. B) RESOLUTION NO. 20-20 – AWARDING CONTRACT FOR THE WASTEWATER TREATMENT FACILITY PHASE 1 IMPROVEMENTS PROJECT Jason Miller of MSA explained that there were four bids for the project, with the lowest bid being presented by Weidner Construction in the amount of $1,050,637. Motion by Solberg, seconded by Sporleder, to approve Resolution No. 20-20 – Awarding Contract for the Wastewater Treatment Facility Phase 1 Improvements Project to Weidner Construction. Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. C) RESOLUTION NO. 20-21- SETTING A PUBLIC HEARING ON THE PROPOSED FISCAL YEAR 2020-21 BUDGET FOR MARCH 16, 2020 AT 7:00 P.M. Motion by Ostrem, seconded by Phillips, to approve Resolution No. 20-21- Setting a Public Hearing on the Proposed Fiscal Year 2020-21 Budget for March 16, 2020 at 7:00 p.m. Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. D) RESOLUTION NO. 20-22 – APPROVING A LOAN AGREEMENT AND AUTHORIZING ISSUANCE OF A $50,000 GENERAL OBLIGATION STREET DEPARTMENT VEHICLE NOTE Motion by Phillips, seconded by Ostrem, to approve Resolution No. 20-22 – Approving a Loan Agreement and Authorizing Issuance of a $50,000 General Obligation Street Department Vehicle Note. Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. E) RESOLUTION NO. 20-23 – TO FIX A DATE FOR A PUBLIC HEARING ON A LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $50,000 FOR ACQUISITION OF A VEHICLE FOR THE STREET DEPARTMENT Motion by Phillips, seconded by Ostrem, to approve Resolution No. 20-23 – To Fix a Date for a Public Hearing on a Loan Agreement in a Principal Amount Not to Exceed $50,000 for Acquisition of a Vehicle for the Street Department. The Public Hearing Will Be Held On March 16th, 2020, At 7:00 P.M. In The City Hall Council Chambers. Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. F) RESOLUTION NO. 20-24 – TO FIX A DATE FOR A PUBLIC HEARING ON PROPOSAL TO ENTER INTO A WATER REVENUE REFUNDING LOAN AGREEMENT AND TO BORROW MONEY THEREUNDER IN A PRINCIPAL AMOUNT NOT TO EXCEED $2,350,000 Motion by Crutchfield, seconded by Sporleder, to approve Resolution No. 20-24 – To Fix a Date for a Public Hearing on Proposal to Enter into a Water Revenue Refunding Loan Agreement and to Borrow Money thereunder in a Principal Amount not to exceed $2,350,000. The Public Hearing Will Be Held On March 16th, 2020, At 7:00 P.M. In The City Hall Council Chambers. Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. G) RESOLUTION NO. 20-25 – APPROVING AN AGREEMENT WITH STORY COUNTY, IOWA, PURSUANT TO CHAPTER 28E OF THE CODE OF IOWA, CONCERNING DISPATCHING SERVICES Motion by Sporleder, seconded by Crutchfield, to approve Resolution No. 20-25 – Approving an Agreement with Story County, Iowa, Pursuant to Chapter 28E of the Code of Iowa, Concerning Dispatching Services Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. H) ORDINANCE NO. 298 – AN ORDINANCE AMENDING CHAPTER 65 OF THE CODE OF ORDINANCES OF THE CITY OF STORY CITY, IOWA TO AMEND WHERE A STOP IS REQUIRED, FIRST READING Motion by Phillips, seconded by Ostrem, to approve Ordinance No. 298 – An Ordinance Amending Chapter 65 of the Code of Ordinances of the City of Story City, Iowa to Amend Where a Stop is Required, First Reading Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. ADMINISTRATIVE ITEMS A) Approve Renewal of General Insurance Motion by Sporleder, seconded by Crutchfield, to approve Renewal of General Insurance as discussed. Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. B) Approve Underwriting Engage Letter with D.A. Davidson for Water Revenue Refunding Bonds Motion by Ostrem, seconded by Phillips, to approve Underwriting Engage Letter with D.A. Davidson for Water Revenue Refunding Bonds Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. C) Approve Construction Pay Applications: 1. Wastewater Treatment Plant Diesel Remediation Project – No. 7 Motion by Solberg, seconded by Sporleder, to approve Construction Pay Application Wastewater Treatment Plant Diesel Remediation Project – No. 7 Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. MAYOR & CITY COUNCIL AGENDA ITEMS A) Review Items Related to the Proposed Timberland Ridge Subdivision: 1. Annexation 2. Change in Land Use 3. Rezoning and PUD Application 4. Preliminary Plat 5. Development Agreement John Gade, Fox Engineering, presented information to the council regarding the Annexation, Change in Land Use, Rezoning and PUD Application, and Preliminary Plat. City Administrator Jackson reviewed the proposed development agreement. City Administrator Jackson reported that Planning and Zoning has reviewed this information and recommends approval. B) Scandinavian Days Nicole Engelhardt presented Scandinavian Days information to Council and requested $3500 from the city for the purchase of fire works. Motion by Sporleder, seconded by Ostrem, to approve Scandinavian Days request of $3500. Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. C) GCC Street Closure Requests Jay Wilson for the GCC presented the year’s events and the requests for street closures. Motion by Phillips, seconded by Sporleder, to approve the GCC Street Closure Requests.  Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. APPROVE PAYMENT OF BILLS AND CLAIMS FOR FEBRUARY Motion by Phillips, seconded by Sporleder, to approve payment of bills and claims for February. Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None. Motion carried. There being no further business before council the meeting adjourned at 8:10 p.m. ATTEST: __________________________ _________________________ Heather Slifka, City Clerk Mike Jensen, Mayor