City Council

STORY CITY, IOWA August 3, 2020 Mayor Jensen called the council meeting to order on Monday, August 3, 2020, at 7:00 pm in City Hall. Present: Mayor Jensen, Administrator Jackson, Attorney Larson Council Members: Ostrem, Phillips, Solberg, Crutchfield (via conference call), and Sporleder Absent: None Also Present: Nicole Engelhardt, ACT Insurance; Tyler Frederickson and Shane Carlson, Riverbend Golf Course; Via conference call: Nate Summers, DA Davidson; Lisa Heddens; Matt Garber, CGA Motion by Sporleder, seconded by Ostrem, to approve the agenda. Aye: Ostrem, Phillips, Crutchfield, Solberg, and Sporleder Nay: None Motion Carried. Motion by Crutchfield, seconded by Sporleder, to approve the July 20, 2020 regular meeting minutes. Aye: Ostrem, Phillips, Crutchfield, Solberg, and Sporleder Nay: None Motion Carried. CITIZEN APPEARANCE Nicole Engelhardt of ACT Insurance presented a check for $3779.13 from ICAAP. LEGAL ITEMS A) RESOLUTION NO. 20-75 – TO PROVIDE FOR A NOTICE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE TIMBERLAND DRIVE HMA PAVING IMPROVEMENTS PROJECT, AND NOTICE OF THE TAKING OF BIDS Motion by Phillips, seconded by Sporleder, to approve Resolution No. 20-75 – To Provide for a Notice of Hearing on Proposed Plans, Specifications, Form of Contract, and Estimate of Cost for the Timberland Drive HMA Paving Improvements Project, and Notice of the Taking of Bids. The public hearing is scheduled for September 8, 2020 at 7 p.m. Aye: Ostrem, Phillips, Crutchfield, Solberg, and Sporleder  Nay: None Motion Carried. B) RESOLUTION NO. 20-76 – TO PROVIDE FOR A NOTICE OF HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE LARSON AVENUE WATER MAIN IMPROVEMENTS PROJECT, AND NOTICE OF THE TAKING OF BIDS Motion by Crutchfield, seconded by Sporleder, to approve Resolution No. 20-76 – To Provide for a Notice of Hearing on Proposed Plans, Specifications, Form of Contract, and Estimate of Cost for the Larson Avenue Water Main Improvements Project, and Notice of the Taking of Bids. The public hearing is scheduled for September 8, 2020 at 7 p.m. Aye: Ostrem, Phillips, Crutchfield, Solberg, and Sporleder Nay: None Motion Carried. C) RESOLUTION NO. 20-77 – TO FIX A DATE FOR A PUBLIC HEARING ON A LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $1,350,000 Administrator Jackson explained that this is for the Timberland Drive Paving, Timberland Ridge Subdivision, Larson Water Main, and possible refinancing of GO Water Bonds 2012 due to favorable interest rates. Motion by Ostrem, seconded by Phillips, to approve Resolution No. 20-77 – To Fix a Date for a Public Hearing on a Loan Agreement in a Principal Amount Not to Exceed $1,350,000 for August 24, 2020 at 7 p.m. Aye: Ostrem, Phillips, Crutchfield, Solberg, and Sporleder Nay: None Motion Carried. ADMINISTRATIVE ITEMS A) Approve Engineering Services Agreement with CGA for Timberland Drive Trail Project Administrator Jackson presented information regarding the proposed construction of a pedestrian/bicycle trail from the Timberland Ridge Subdivision to Dairy Queen. Motion by Solberg, seconded by Ostrem, to Approve Engineering Services Agreement with CGA for Timberland Drive Trail Project Aye: Ostrem, Phillips, Crutchfield, Solberg, and Sporleder Nay: None Motion Carried. B) Review Financial Highlights for FY 2019-20 Administrator Jackson reviewed the unaudited finances from the fiscal year. No action needed by council. PERMITS A) Cigarette: 1. Kwik Star – 1704 Broad B) Liquor: 1. Kwik Star – 1704 Broad Motion by Phillips, seconded by Crutchfield, to approve the cigarette and the liquor permits at Kwik Star- 1704 Broad. Aye: Ostrem, Phillips, Crutchfield, Solberg, and Sporleder Nay: None Motion Carried. C) Sign: 1. Roland-Story Community Schools – 235 W. Broad No action needed by council. MAYOR & CITY COUNCIL AGENDA ITEMS A) Approve Rescheduling of Next City Council Meeting to August 24th at 7:00 p.m. and First Meeting in September to September 8th at 7:00 p.m. Motion by Sporleder, seconded by Phillips, to approve Rescheduling of Next City Council Meeting to August 24th at 7:00 p.m. and First Meeting in September to September 8th at 7:00 p.m. Aye: Ostrem, Phillips, Crutchfield, Solberg, and Sporleder Nay: None Motion Carried. B) Discussion and Update on Facilities, Services, Events, and Budget related to COVID-19. Shane Carlson and Tyler Frederickson, River Bend Golf Course, addressed the council regarding the upcoming tournaments for the fire department and the booster club, and the requirement of mask wearing in the area around the clubhouse when social distancing would be difficult to maintain. Fairview Lodge was also identified as remaining closed indefinitely. APPROVE PAYMENT OF BILLS AND CLAIMS FOR JULY Motion by Sporleder, seconded by Phillips, to approve bills and claims for July. Aye: Ostrem, Phillips, Solberg, Crutchfield, and Sporleder Nay: None Motion Carried. There being no further business before council, the meeting adjourned at 8:05 p.m. ATTEST: ______________________ _________________________ Heather Slifka, City Clerk Mike Jensen, Mayor