City Council

STORY CITY, IOWA September 08, 2020 Mayor Jensen asked for a moment of silence for Council Member Chris Crutchfield who passed away on September 4. Mayor Jensen called the council meeting to order on Tuesday, September 08, 2020, at 7:00 pm in City Hall. Present: Mayor Jensen, Administrator Jackson, Attorney Larson Council Members: Ostrem, Phillips, Solberg, and Sporleder Also Present via conference call: Mitch Holtz, Fox Engineering; Joe Lucas, Parks and Rec Superintendent; Sheryl Phipps Motion by Sporleder, seconded by Ostrem, to amend the agenda under administrative item A) Painting the Pool. Aye: Ostrem, Phillips, Solberg, and Sporleder Nay: None Motion Carried. Motion by Phillips, seconded by Solberg, to approve the August 24, 2020 regular meeting minutes. Aye: Ostrem, Phillips, Solberg, and Sporleder Nay: None Motion Carried. CITIZEN APPEARANCE None. PUBLIC HEARINGS A) Proposed Plans, Specifications, Form of Contract, and Estimate of Cost for the Timberland Drive HMA Paving Improvements Project With no public comment, Mayor Jensen closed the public hearing. B) Proposed Plans, Specifications, Form of Contract, and Estimate of Cost for the Larson Avenue Water Main Improvements Project With no public comment, Mayor Jensen closed the public hearing.  LEGAL ITEMS A) RESOLUTION NO. 20-81 – FINALLY APPROVING AND CONFIRMING THE PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE TIMBERLAND DRIVE HMA PAVING IMPROVEMENTS PROJECT Administrator Jackson provided an overview of the proposed project. Motion by Sporleder, seconded by Ostrem, to approve Resolution No. 20-81 – Finally Approving and Confirming the Proposed Plans, Specifications, Form of Contract, and Estimate of Cost for the Timberland Drive HMA Paving Improvements Project Aye: Ostrem, Phillips, Solberg, and Sporleder Nay: None Motion Carried. B) RESOLUTION NO. 20-82 – AWARDING CONTRACT FOR THE TIMBERLAND DRIVE HMA PAVING IMPROVEMENTS PROJECT Mitch Holtz, Fox Engineering, recommended approving the contract with Manatt’s for $326,201.60, as they had the lowest of three bids received. Sheryl Phipps asked if the road would be open during construction, Mitch Holtz explained that one lane would remain open. Motion by Ostrem, seconded by Phillips, to approve Resolution No. 20-82 – Awarding Contract for the Timberland Drive HMA Paving Improvements Project Aye: Ostrem, Phillips, Solberg, and Sporleder Nay: None Motion Carried. C) RESOLUTION NO. 20-83 – FINALLY APPROVING AND CONFIRMING THE PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE LARSON AVENUE WATER MAIN IMPROVEMENTS PROJECT Administrator Jackson provided an overview of the proposed project. Motion by Sporleder, seconded by Solberg to approve Resolution No. 20-83 – Finally Approving and Confirming the Proposed Plans, Specifications, Form of Contract, and Estimate of Cost for the Larson Avenue Water Main Improvements Project Aye: Ostrem, Phillips, Solberg, and Sporleder Nay: None Motion Carried. D) RESOLUTION NO. 20-84 – AWARDING CONTRACT FOR THE LARSON AVENUE WATER MAIN IMPROVEMENTS PROJECT Mitch Holtz, Fox Engineering, recommended accepting the bid from Iowa Pipe and Grading for $103,208.66. Motion by Solberg, seconded by Phillips, to approve Resolution No. 20-84 – Awarding Contract for the Larson Avenue Water Main Improvements Project Aye: Ostrem, Phillips, Solberg, and Sporleder Nay: None Motion Carried. E) RESOLUTION NO. 20-85 – APPROVING PRELIMINARY OFFICIAL STATEMENT Motion by Ostrem, seconded by Sporleder, to approve Resolution No. 20-85 – Approving Preliminary Official Statement Aye: Ostrem, Phillips, Solberg, and Sporleder Nay: None Motion Carried. F) RESOLUTION NO. 20-86 – SETTING DATE FOR PUBLIC HEARING ON 2020-3 AMENDMENT TO URBAN RENEWAL PLAN FOR STORY CITY CONSOLIDATED URBAN RENEWAL AREA Administrator Jackson proposed adding three areas to the Urban Renewal Plan and several potential projects for Story City and setting a public hearing for October 5, 2020 Motion by Phillips, seconded by Ostrem to approve Resolution No. 20-86 – Setting Date for Public Hearing on 2020-3 Amendment to Urban Renewal Plan for Story City Consolidated Urban Renewal Area Aye: Ostrem, Phillips, Solberg, and Sporleder Nay: None Motion Carried. G) RESOLUTION NO. 20-87 – APPROVING AMENDMENT TO DEVELOPMENT AGREEMENT WITH FAIRVIEW DEVELOPMENT, LLC Administrator Jackson recommended changing some of the wording in the Development Agreement per discussion with Legal Counsel, Bob Josten. Motion by Solberg, seconded by Phillips to approve Resolution No. 20-87 –  Approving Amendment to Development Agreement with Fairview Development, LLC Aye: Ostrem, Phillips, Solberg, and Sporleder Nay: None Motion Carried. ADMINISTRATIVE ITEMS A) Story City Pool Painting Joe Lucas, Parks and Rec Superintendent, recommended painting the pool, typically done about every 5 years. It has been 4 ½ years since it was first painted. Lucas reported that he had obtained two quotes. He recommended the company that painted it the last time, Wes Jarnagin, Inc., for the cost of $21,312.00. Motion by Sporleder, seconded by Ostrem, to approve the Story City Pool Painting Aye: Ostrem, Phillips, Solberg, and Sporleder Nay: None Motion Carried. PERMITS A) Liquor: 1. Story City Market – 306 Washington Motion by Sporleder, seconded by Solberg, to approve the liquor permit at Story City Market – 306 Washington Aye: Ostrem, Phillips, Solberg, and Sporleder Nay: None Motion Carried. B) Sign: 1. Pete Tekippe Photography – 510 Broad No Action needed by council MAYOR & CITY COUNCIL AGENDA ITEMS None. APPROVE BILLS AND CLAIMS FOR AUGUST Motion by Ostrem, seconded by Phillips to approve bills and claims for August. Aye: Ostrem, Phillips, Solberg, and Sporleder Nay: None Motion Carried. MAYOR AND CITY COUNCIL COMMENTS REGARDING NON-AGENDA ITEMS Mayor Jensen: Flags at half- staff tomorrow on the funeral day of CM Crutchfield. There being no further business before council, the meeting adjourned at 7:35 p.m. ATTEST: ______________________ _________________________ Heather Slifka, City Clerk Mike Jensen, Mayor