City Council

STORY CITY, IOWA December 21, 2020 Mayor Jensen called the council meeting to order on Monday, December 21, 2020, at 7:00 pm in City Hall. Present: Mayor Jensen, Administrator Jackson, Council Members: Ostrem, Phillips, Solberg, O’Connor Absent: Council Member Sporleder, Attorney Larson Also Present: Lysle MacDonald, Story City Fire Chief; and Matt Patton, superintendent of Roland-Story Schools; Dave Ellis, Auditor for Denman & Company, LLP. Motion by Ostrem, seconded by O’Connor, to approve the agenda. Aye: Ostrem, Phillips, Solberg, and O’Connor Nay: None Motion Carried. Motion by Phillips, seconded by Solberg, to approve the December 7, 2020 regular meeting minutes and December 7, 2020 work session minutes. Aye: Ostrem, Phillips, Solberg, and O’Connor Nay: None Motion Carried. CITIZEN APPEARANCE None PUBLIC HEARINGS A) Loan Agreement in a Principal Amount Not to Exceed $600,000 Fire Department Equipment With no public comment, Mayor Jensen closed the public hearing. LEGAL ITEMS A) RESOLUTION NO. 20-106 – EXPRESSING INTENT TO ENTER INTO A LOAN AGREEMENT – IN A PRINCIPAL AMOUNT NOT TO EXCEED $600,000 FOR FIRE EQUIPMENT Fire Chief Lysle MacDonald was present to answer any questions about the purchase of the Fire Truck. Administrator Jackson outlined the financing and that this will be jointly purchased with Lafayette Township. Motion by Phillips, seconded by O’Connor, to approve Resolution No. 20- 106 – Expressing Intent to Enter into a Loan Agreement – in a Principal  Amount Not to Exceed $600,000 for Fire Equipment Aye: Ostrem, Phillips, Solberg, and O’Connor Nay: None Motion Carried. B) RESOLUTION NO. 20-107 – APPROVING TRANSFER OF FUNDS FROM TAX INCREMENT FINANCING FUND TO I-35 BUSINESS PARK FUND AND ECONOMIC DEVELOPMENT REVOLVING LOAN FUND Administrator Jackson explained that the transfers relate to the speck building and the Small Business Forgivable Loan Program. Motion by Solberg, seconded by Phillips, to approve Resolution No. 20-107 – Approving Transfer of Funds from Tax Increment Financing Fund to I-35 Business Park Fund and Economic Development Revolving Loan Fund Aye: Ostrem, Phillips, Solberg, and O’Connor Nay: None Motion Carried. C) RESOLUTION NO. 20-108 – APPROVING TRANSFER OF FUNDS FROM CAPITAL PROJECTS BOND FUND TO CAPITAL PROJECTS STREET IMPROVEMENT FUND AND WATER IMPROVEMENT FUND Administrator Jackson explained that this transfer is for associated costs with the Timberland Drive Paving Project and the Timberland Ridge Subdivision, as well as Water Improvements for the Larson Avenue Project. Motion by O’Connor, seconded by Ostrem, to approve Resolution No. 20- 108 – Approving Transfer of Funds from Capital Projects Bond Fund to Capital Projects Street Improvement Fund and Water Improvement Fund Aye: Ostrem, Phillips, Solberg, and O’Connor Nay: None Motion Carried. ADMINISTRATIVE ITEMS A) Approve Purchase of Fire Equipment (Truck) from Toyne, Inc. in the amount of $581,250 Motion by Phillips, seconded by O’Connor, to Approve Purchase of Fire Equipment (Truck) from Toyne, Inc. in the amount of $581,250 Aye: Ostrem, Phillips, Solberg, and O’Connor Nay: None Motion Carried. B) Review and Accept Audit for the Fiscal Year Ending June 30, 2020 Dave Ellis of Denman & Company, LLP, was present to review the audit and answer questions. Motion by O’Connor, seconded by Solberg, to Accept Audit for the Fiscal Year Ending June 30, 2020. Aye: Ostrem, Phillips, Solberg, and O’Connor Nay: None Motion Carried. C) Approve Final Payment to R. Friedrich & Sons, Inc. for Larson Heights Subdivision Administrator Jackson explained this is the final payment for the economic development grant provided to the developer. Motion by Solberg, seconded by O’Connor, to approve the Final Payment to R. Friedrich & Sons, Inc. for Larson Heights Subdivision in the amount of $121,778.33. Aye: Ostrem, Phillips, Solberg, and O’Connor Nay: None Motion Carried. D) Approve Fiscal Year 2020-21 Property Tax Rebate Payment to Winfield Solutions. Administrator Jackson explained that this is per the agreement between Winfield Solutions and the city. Motion by Ostrem, seconded by O’Connor, to Approve Fiscal Year 2020-21 Property Tax Rebate Payment to Winfield Solutions in the amount of $116,344. Aye: Ostrem, Phillips, Solberg, and O’Connor Nay: None Motion Carried. E) Approve Construction Pay Application No. 5 for the Wastewater Treatment Facility Phase 1 Improvements Project Motion by O’Connor, seconded by Phillips, to Approve Construction Pay Application No. 5 for the Wastewater Treatment Facility Phase 1 Improvements Project in the amount of $72,745.30. Aye: Ostrem, Phillips, Solberg, and O’Connor Nay: None Motion Carried.  PERMITS None MAYOR & CITY COUNCIL AGENDA ITEMS A) Joint Statement with Roland-Story Community School Board on Athletic Facilities Improvement Project Matt Patton, Superintendent of Roland-Story Schools, was present to discuss a letter to be co-written by the City of Story City and the Roland-Story Schools regarding their agreement on the decision to not pursue significant flood mitigation strategies at the stadium site. General consensus was to agree with the statement as presented. MAYOR AND CITY COUNCIL COMMENTS REGARDING NON-AGENDA ITEMS • Administrator Jackson: The city has a 28E agreement with Public Health that the Recreation Center Gym can be used as a site if necessary for the vaccination. o MSA is working on the N. Park concept with hopes to accept bids in the spring. o Retention of the architect to assess the Erickson Building and other projects in the city will be $7,500. • CM Ostrem: congratulations on an excellent audit review • CM Solberg: has been approached with questions about people not shoveling sidewalks and the fines for this. • CM O’Connor: concern over people who walk in the street in dark clothing at night. There being no further business before council, the meeting adjourned at 8:15 p.m. ATTEST: __________________________ _________________________ Heather Slifka, City Clerk Mike Jensen, Mayor