City Council

STORY CITY, IOWA November 1, 2021 Mayor Jensen called the council meeting to order on Monday, November 1, at 7:00 pm at Fairview Lodge. Present: Mayor Jensen, Administrator Jackson, Fred Larson Council Members, Ostrem, Phillips, Solberg, O’Connor, and Sporleder Absent: None Also Present: Joe Lucas, Story City Parks and Recreation Superintendent; Kolleen Taylor and Chris Feil, Bertha Bartlett Library Director and Board President; Shane Carlson, River Bend Golf Course President; Eric Gabrielson, Gabrielson Properties; Tyler Fredericksen, Story City EDC President Motion by Solberg, seconded by Phillips, to approve the agenda. Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. Motion by Ostrem, seconded by O’Connor, to approve the October 18 2021 regular meeting minutes. Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. CITIZEN APPEARANCE None. LEGAL ITEMS A) RESOLUTION NO. 21-87 – APPROVING AND ADOPTING POLICE DEPARTMENT RULES Change resolution heading from “Rules” to “Policies”. Motion by Solberg, seconded by O’Connor, to approve Resolution No. 21-87 – Approving and Adopting Police Department Policies. Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. B) RESOLUTION NO. 21-88 – APPROVING THE URBAN RENEWAL AREA (TIF) REPORT Motion by Sporleder, seconded by Phillips, to approve Resolution No. 21-88 – Approving the Urban Renewal Area (TIF) Report  Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. C) RESOLUTION NO. 21-89 – OBLIGATING FUNDS FROM THE URBAN RENEWAL TAX REVENUE FUND FOR APPROPRIATIONS TO THE PAYMENT OF ANNUAL APPROPRIATION TAX INCREMENT FINANCED OBLIGATIONS WHICH SHALL COME DUE IN THE NEXT SUCCEEDING FISCAL YEAR Motion by Solberg, seconded by Ostrem, to approve Resolution No. 21-89 – Obligating Funds from the Urban Renewal Tax Revenue Fund for Appropriations to the Payment of Annual Appropriation Tax Increment Financed Obligations Which Shall Come Due in the Next Succeeding Fiscal Year Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. D) RESOLUTION NO. 21-90 – ACCEPTING WORK OF CONTRACTOR ON TIMBERLAND DRIVE HMA PAVING IMPROVEMENTS PROJECT Motion by O’Connor, seconded by Ostrem, to approve Resolution No. 21-90 – Accepting Work of Contractor on Timberland Drive HMA Paving Improvements Project Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. E) RESOLUTION NO. 21-91 – ACCEPTING WORK OF CONTRACTOR ON WASTEWATER TREATMENT FACILITY PHASE 1 IMPROVEMENTS Motion by Solberg, seconded by Phillips, to approve Resolution No. 21-91 – Accepting Work of Contractor on Wastewater Treatment Facility Phase 1 Improvements Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. F) APPROVE THE PRELIMINARY PLAT AND CONSTRUCTION PLANS FOR MARVICK’S SUBDIVISION, FOURTH ADDITION Eric Gabrielson presented information regarding Marvick’s Subdivision, Fourth Addition. Administrator Jackson reported that the Planning and Zoning Commission recommends approval. Motion by O’Connor, seconded by Sporleder, to Approve the Preliminary Plat and  Construction Plans for Marvick’s Subdivision, Fourth Addition Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. G) RESOLUTION NO. 21-92 – ACCEPTING PUBLIC IMPROVEMENTS AND SURETY ON MARVICK’S SUBDIVISION, FOURTH ADDITION Motion by Ostrem, seconded by Phillips, to approve Resolution No. 21-92 – Accepting Public Improvements and Surety on Marvick’s Subdivision, Fourth Addition Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. H) RESOLUTION NO. 21-93 – ACCEPTING PLAT OF MARVICK’S SUBDIVISION, FOURTH ADDITION Administrator Jackson reported that the Planning and Zoning Commission recommends approval. Motion by Phillips, seconded by Solberg, to approve Resolution No. 21-93 – Accepting Plat of Marvick’s Subdivision, Fourth Addition Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. ADMINISTRATIVE ITEMS A) Preliminary Discussion on the Fiscal Year 2022-23 Budget Parks & Recreation, Library, and Golf Course Joe Lucas presented information to the council regarding the projects from the past year as well as budgetary plans and projects for the upcoming fiscal year. Kolleen Taylor and Chris Feil presented information to the council regarding library usage this past year, their goals for the upcoming library annexation project, and updates on staffing. Shane Carlson presented information to the council regarding course usage this past year as well as projects they foresee for the future. B) Approve Renewal of Employee Health Insurance with Wellmark Motion by Solberg, seconded by Ostrem to approve Renewal of Employee Health Insurance with Wellmark with an additional payment of $5 per employee towards the city policy of dental insurance. Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder  Nay: None Motion Carried. C) Timberland Drive HMA Paving Improvements Project 1. Approve Change Order No. 4 2. Construction Pay Application No. 3 and 4 (Final) Motion by O’Connor, seconded by Sporleder, to approve Timberland Drive HMA Paving Improvements Project Change Order No. 4 for and Construction Pay Application No. 3 for $2380.70 and 4 $16,110.77 (Final). Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. D) Approve Final Construction Pay Application for Wastewater Treatment Facility Phase 1 Improvements Project Motion by Ostrem, seconded by Phillips, to approve Final Construction Pay Application for Wastewater Treatment Facility Phase 1 Improvements Project for $51,242.15. Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. E) Approve Construction Pay Application No. 2 for the Broad Street Reconstruction Project Phase II Project Motion by O’Connor, seconded by Sporleder, to approve Construction Pay Application No. 2 for the Broad Street Reconstruction Project Phase II Project for $240,123.02 Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. PERMITS A) Liquor: 1. Bethany Manor – 212 Lafayette Motion by Solberg, seconded by Phillips, to approve Liquor Permit at Bethany Manor – 212 Lafayette. Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried.  MAYOR & CITY COUNCIL AGENDA ITEMS A) None APPROVAL OF BILLS AND CLAIMS Motion by Solberg, seconded by O’Connor, to approve bills and claims. Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. MAYOR AND CITY COUNCIL COMMENTS REGARDING NON-AGENDA ITEMS Administrator Jackson: -Had a meeting with the engineering firm regarding the baseball fields. CM O’Connor and Ostrem stated that they discussed the budget and the fact that the carousel diamond will be a nicer gateway into the community with updated bleachers, lights and concessions. CLOSED SESSION PURSUANT TO CHAPTER 21.5(j) OF THE IOWA CODE TO DISCUSS THE PURCHASE OR SALE OF REAL ESTATE Motion to enter closed session at 8:03 by O’Connor, seconded by Sporleder. Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried Motion to end closed session at 8:22 by Solberg, seconded by Sporleder. Aye: Ostrem, Phillips, Solberg, O’Connor, and Sporleder Nay: None Motion Carried There being no further business before council, the meeting adjourned at 8:23 p.m. ATTEST: ____________________________ ________________________________ Heather Slifka, City Clerk Mike Jensen, Mayor