City Council

STORY CITY, IOWA April 4, 2022 Mayor Jensen called the council meeting to order on Monday, April 4, 2022, at 7:00 pm at the Community Center. Present: Mayor Jensen, Administrator Jackson, Attorney Larson Council Members: Ostrem, Phillips, Solberg, O’Connor, Sporleder Absent: None Also Present: Nicole Engelhardt, Shanon McKinley, GCC; Casey Patton, ISG; Matt Sporleder, Chief of Police Motion by Sporleder, seconded by O’Connor, to approve the agenda. Aye: Ostrem, Phillips, Solberg, O’Connor, Sporleder Nay: None Motion Carried. Motion by Sporleder, seconded by Phillips, to approve the March 21, 2022 Regular Meeting Minutes. Aye: Ostrem, Phillips, Solberg, O’Connor, Sporleder Nay: None Motion Carried. CITIZEN APPEARANCE N/A PUBLIC HEARINGS A) Proposed Plans, Specifications, Form of Contract, and Estimate of Cost for the Ballfield Improvements Project Mayor Jensen Opened the public hearing. With no public comment, Mayor Jensen Closed the public hearing. B) Proposed Plans, Specifications, Form of Contract, and Estimate of Cost for the Ballfield Improvements – Athletic Lighting Project Mayor Jensen Opened the public hearing. With no public comment, Mayor Jensen Closed the public hearing. LEGAL ITEMS A) RESOLUTION NO. 22-33 – FINALLY APPROVING AND CONFIRMING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE BALLFIELD IMPROVEMENTS PROJECT Motion by Ostrem, seconded by Phillips, to approve Resolution No. 22-33 – Finally Approving and Confirming Plans, Specifications, Form of Contract, and Estimate of Cost for the Ballfield Improvements Project  Aye: Ostrem, Phillips, Solberg, O’Connor, Sporleder Nay: None Motion Carried. B) RESOLUTION NO. 22-34 – FINALLY APPROVING AND CONFIRMING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE BALLFIELD – ATHLETIC LIGHTING PROJECT Motion by Phillips, seconded by Sporleder, to approve Resolution No. 22-34 – Finally Approving and Confirming Plans, Specifications, Form of Contract, and Estimate of Cost for the Ballfield – Athletic Lighting Project Aye: Ostrem, Phillips, Solberg, O’Connor, Sporleder Nay: None Motion Carried. C) RESOLUTION NO. 22-35 – REJECTING BIDS FOR THE BALLFIELD IMPROVEMENTS PROJECT Casey Patton, ISG, recommended rejecting the bid and re-letting the project in the fall. Jensen Builders presented the only bid on the project for a total of $1,732,989. Motion by Sporleder, seconded by O’Connor, to approve Resolution No. 22-35 – Rejecting Bids for the Ballfield Improvements Project Aye: Ostrem, Phillips, Solberg, O’Connor, Sporleder Nay: None Motion Carried. D) RESOLUTION NO. 22-36 – AWARDING CONTRACT FOR THE BALLFIELD IMPROVEMENTS – ATHLETIC LIGHTING PROJECT Casey Patton, ISG, presented information to council about the bid. Motion by Ostrem, seconded by Solberg, to approve Resolution No. 22-36 – Awarding Contract for the Ballfield Improvements – Athletic Lighting Project to Van Maanen Electric. The bids presented to the city were from Van Maanen Electric for $317,000 and Ardent Lighting Group for $328,600. Aye: Ostrem, Phillips, Solberg, O’Connor, Sporleder Nay: None Motion Carried. E) RESOLUTION NO. 22-37 – AUTHORIZING THE CITY CLERK AND CITY ADMINISTRATOR TO MAKE CERTAIN PAYMENTS PRIOR TO COUNCIL APPROVAL Motion by O’Connor, seconded by Ostrem, to approve Resolution No. 22-37 – Authorizing the City Clerk and City Administrator to Make Certain Payments Prior to Council Approval Aye: Ostrem, Phillips, Solberg, O’Connor, Sporleder Nay: None Motion Carried. F) RESOLUTION NO. 22-38 – APPROVING STORY CITY’S MEMBERSHIP AND DUES IN THE MID-IOWA PLANNING ALLIANCE FOR COMMUNITY DEVELOPMENT PROGRAM Motion by Phillips, seconded by O’Connor, to approve Resolution No. 22-38 – Approving Story City’s Membership and Dues, $628 for a 15 month membership, in the Mid-Iowa Planning Alliance for Community Development Program Aye: Ostrem, Phillips, Solberg, O’Connor, Sporleder Nay: None Motion Carried. G) TABLE CONSIDERATION OF 2022 WATER MAIN IMPROVEMENT BID PROPOSALS TO APRIL 18, 2022, CITY COUNCIL MEETING Motion by Sporleder, seconded by Solberg, to Table Consideration of 2022 Water Main Improvement Bid Proposals to April 18, 2022, City Council Meeting Aye: Ostrem, Phillips, Solberg, O’Connor, Sporleder Nay: None Motion Carried. ADMINISTRATIVE ITEMS A) Approve Engineering Services Agreements with CGA for Railroad Crossing Safety Improvements Administrator Jackson reported that the cost to the city is 5% for the Washington Street Crossing (or about $17,890) Motion by Solberg, seconded by O’Connor, to approve Engineering Services Agreements with CGA for Railroad Crossing Safety Improvements Aye: Ostrem, Phillips, Solberg, O’Connor, Sporleder Nay: None Motion Carried. PERMITS A) Liquor: 1. Record Printing – 618 Broad Motion by Solberg, seconded by Sporleder, to approve Liquor Permit for Record Printing -618 Broad St. Aye: Ostrem, Phillips, Solberg, O’Connor, Sporleder Nay: None Motion Carried. B) Building: 1. Pat and Jo Murken – 523 First St. 2. Prestige Builders – 910 & 912 Henryson 3. John Sens – 621 Lafayette No Action needed by Council.  MAYOR & CITY COUNCIL AGENDA ITEMS A) Discussion on Proposed Ordinance Designating No Parking on the East Side of Forest Ave between Northridge Rd and Edgebrook Dr Mayor and Council engaged in general discussion and decided to move this item to the agenda for the next meeting. B) Discussion on Proposed Ordinance Limiting the Number of Hours a Vehicle Can Park on Broad Street from Elm Ave to Park Ave Mayor and Council engaged in general discussion and decided to move this item to the agenda for the next meeting. APPROVAL OF BILLS AND CLAIMS Motion by Solberg, seconded by Ostrem, to approve Payment of Bills and Claims. Aye: Ostrem, Phillips, Solberg, O’Connor, Sporleder Nay: None Motion Carried. MAYOR AND CITY COUNCIL COMMENTS REGARDING NON-AGENDA ITEMS • Administrator Jackson: o Will be recommending that the council have an employee compensation study. • Clerk Slifka: o The city will need to make a software purchase for utility billing o The city is working on a new logo concept, logo presented for feedback to council o Reminder of new web site pictures being taken prior to next meeting There being no further business before council, the meeting adjourned at 8:11 p.m. ATTEST: __________________________ _________________________ Heather Slifka, City Clerk Mike Jensen, Mayor