City Council

Story City, Iowa February 19, 2024 Mayor Jensen called the council meeting to order on Monday, February 19, 2024, at 6:00 p.m. in the City Hall. Present: Mayor Jensen, Administrator Jackson, Attorney Larson, Council Members Ostrem, Solberg, O’Connor, and Sporleder Absent: Phillips Also Present: Tara Turner (Library Director), Tyler Fredericksen (EDC), Nicole Engelhardt (EDC), and Shanon McKinley (GCC) Motion by Ostrem, seconded by O’Connor, to approve the agenda. Aye: Ostrem, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. Motion by Sporleder, seconded by Solberg, to approve the February 5, 2024 regular meeting minutes Aye: Ostrem, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. CITIZEN APPEARANCE None PUBLIC HEARINGS A) Proposal to Enter into a General Obligation Equipment Acquisition Loan Agreement and to Borrow Money Thereunder in a Principal Amount Not to Exceed $70,000 Mayor Jensen opened the public hearing and with no public comment the Mayor closed the public hearing.  LEGAL ITEMS A) Resolution No. 24-18 – Taking Additional Action on Proposal to Enter into a General Obligation Equipment Loan Agreement and Providing for the Levy of Taxes to Pay General Obligation Equipment Acquisition Note Motion by Ostrem, seconded by O’Connor, to approve Resolution No. 24-18 Approving Proposal to Enter into a General Obligation Loan Agreement and Providing for the Levy of Taxes to Pay General Obligation Equipment Acquisition Note Aye: Ostrem, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. B) Resolution No. 24-19 – Approving Contract and Performance and/or Payment Bonds for the Bertha Bartlett Public Library – Addition and Renovation Phase 2 Project Rebid Motion by Solberg, seconded by Sporleder, to approve Resolution No. 24-19 Approving Contract and Performance and/or Payment Bonds for the Bertha Bartlett Public Library – Addition and Renovation Phase 2 Project Rebid Aye: Ostrem, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. C) Resolution No. 24-20 – Approving Proposed Agreement Between the City of Story City and the Iowa Department of Transportation for a Surface Transportation Block Grant Program Federal-AID SWAP Fund Project Administrator Jackson stated that agreement between the City and DOT is for the receipt of a $264,880 grant for the Broad Street Reconstruction Phase 3 Project. Motion by Ostrem, seconded by Solberg, to approve Resolution No. 24-20 Approving Proposed Agreement Between the City of Story City And the Iowa Department of Transportation for a Surface Transportation Block Grant Program Federal-Aid SWAP Fund Project  Aye: Ostrem, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. D) Resolution No. 24-21 – Approving Adopting the 2024 Revision to the Personnel Policies Administrator Jackson reviewed the proposed changes to the employee personnel policies as recommended by the committee. Motion by O’Connor, seconded by Sporleder, to approve Resolution No. 24-21 Approving and Adopting the 2024 Revision to the Personnel Policies Aye: Ostrem, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. E) Resolution No. 24-22 – Setting A Public Hearing on the Proposed Amendment to the Fiscal Year 2023-24 Budget Administrator Jackson reviewed the proposed amendment to the Fiscal Year 2023-24 Budget. The public hearing will be held at the March 4th City Council meeting at 6:00 p.m. Motion by Solberg, seconded by Ostrem, to approve Resolution No. 24-22 Setting a Public Hearing on the Proposed Amendment to the Fiscal Year 2023-24 Budget Aye: Ostrem, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. F) Ordinance No. 348 – Clarifying Service Charges and Rates for Service by Amending Sections 92.01 and 92.02 of the Code of Ordinances of the City of Story City, Iowa Council member O’Connor introduced an ordinance entitled “Ordinance No. 348. An Ordinance Amending Chapter 92 of the Code of Ordinances of the City of Story City, Iowa, to Amend Sections 01 and 02, Regarding Service Charges and Rates for Service  Motion by Solberg, seconded by Sporleder, that the ordinance by adopted. Aye: Ostrem, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. Whereupon, the Mayor declared the motion duly carried and declared that the ordinance had been given its initial consideration. Motion by Solberg, seconded by Sporleder, that the provision requiring an ordinance to be considered at two meetings prior to passage be suspended. Aye: Ostrem, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. Whereupon, the Mayor declared the provision requiring an ordinance to be considered at two meetings prior to passage be suspended. Motion by Solberg, seconded by Sporleder, that ordinance No. 348 be passed and the title agreed upon. Aye: Ostrem, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. Whereupon, the Mayor declared Ordinance No. 348 duly passed and the title agreed upon. ADMINISTRATIVE ITEMS A) Approve Quote with Manatts for Sealcoating of Streets The oil distributor truck was damaged in a 2023 fire and is no longer usable for sealcoating streets. Streets Superintendent Wright is still searching for a replacement. However, in order to maintain streets so that they don’t deteriorate, it is recommended that Manatts sealcoat streets as highlighted on the map at an estimated cost of $43,000. Motion by Sporleder, seconded by O’Connor, to approve quote with Manatt’s for sealcoating of streets.  Aye: Ostrem, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. B) Payout of Unused Holiday Time Administrator Jackson recommended partial payout of unused holiday day to Chief Sporleder and Officer Sills. The police department was down two officers in November and one in December. Chief Sporleder and Officer Sills worked extra shifts and were unable to use holiday time. Motion by Ostrem, seconded by Solberg, to approve the payout of unused Holiday time to Chief Sporleder and Office Sills as recommended. Aye: Ostrem, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. PERMITS A) Liquor: 1. Casey’s General Store – 1625 Broad St. Motion by O’Connor, seconded by Solberg, to approve liquor permit for Casey’s General Store – 1625 Broad St. Aye: Ostrem, Solberg, O’Connor, and Sporleder Nay: None Motion Carried MAYOR AND CITY COUNCIL AGENDA ITEMS A) Appoint Mark Jackson to Mid-Iowa Planning Alliance (MIPA) Board Motion by O’Connor, seconded by Sporleder, to appoint Mark Jackson to MIPA Board Aye: Ostrem, Solberg, O’Connor, and Sporleder Nay: None Motion Carried.  APPROVAL OF BILLS AND CLAIMS Motion by Ostrem, seconded by O’Connor, to approve payment of bills and claims. Aye: Ostrem, Solberg, O’Connor, and Sporleder Nay: None Motion Carried. COMMENTS REGARDING NON-AGENDA ITEMS Councilmember O’Connor stated he had a telephone call regarding a barking dog. There being no further business before the council the meeting was adjourned at 6:22 p.m. ATTEST: Mark A. Jackson, City Administrator Mike Jensen, Mayor