Children's Services Act Meeting Minutes

City of Suffolk Children’s Services Act Community Policy and Management Team Meeting Minutes June 21, 2023 9:00 am WTCSB Harbour View Office, 7025 Harbour View Blvd., Suite 119 Members Present: Mary Bess- Parent Representative Donna Boykin – Western Tidewater Community Services Board (WTCSB), (Chair) Jenny Hodge – Tidewater Youth Services Commission Kimberly Jennings – 5th District Court Services Unit (Vice Chair) Rachel Lewis – CSA Coordinator Saniyyah Manigault-Westbrook – Suffolk Dept. of Social Services Sheridan Meriwether – The UP Center (Secretary) Wendy Warfel – Assistant Director of Finance, City of Suffolk Jessica Joyner – Suffolk Public Schools for Towanda Shirley Members absent: Randah Gaitan – Administrative Analyst, City of Suffolk Marli Laudun – Suffolk Health Dept. Guests Present: Roxanne Flamer – CSA Office Assistant Chiquita Merrill - WTCSB Vonda Warren-Lilly – WTCSB 1. Donna Boykin calls the meeting to order at 9:09 a.m. 2. Motion made by Sheridan Meriwether to approve the May 17, 2023 minutes as written, seconded by Saniyyah Manigault-Westbrook. All are in favor and the motion passed. 3. Rachel Lewis reviewed the Financial Report as of June 21, 2023. Request for supplemental funding has been approved in the amount of $587,333.43. Encumbrances are going down but still short $10,449.64, might have to do a second supplemental request. Motion made by Kimberly Jennings to accept Financial Report as written, seconded by Sheridan Meriwether. All are in favor and the motion passed. 4. CLOSED SESSION - Donna Boykin entertains a motion to convene a Closed Meeting for the purpose of discussing cases before the Family Assessment and Planning Team in accordance with the provisions in subsection A of ş 2.2-3711 of the Code of Virginia as amended in 2001 and 2005 respectively. Only applicable exceptions as provided in section ş 2.2-3707 or subsection A of Section ş 2.2-3711 are to be discussed. Wendy Warfel motions to enter closed session. Kimberly Jennings seconds motion to enter into closed session. All are in favor and the motion passed.  5. RETURN TO OPEN SESSION – Donna Boykin entertains a motion to move out of Closed Meeting. Jenny Hodge motions to enter open session. Sheridan Meriwether seconds the motion. All are in favor and the motion passed. Donna Boykin initiated a roll call certifying that to the best of each member’s knowledge only the following matters were discussed during the closed session: 1) public business matters lawfully exempted from statutory open meeting requirements and 2) public business matters identified in the motion to convene the closed meeting. All Affirmed. 6. Jenny Hodge enters the motion to approve all cases presented and appropriately discussed. Sheridan Meriwether seconded the motion. All in in favor and the motion passed. Included with what was presented, CSA will not provide funding for rent/utilities in the amount of $3,000. CPMT will table until next month meeting with an update from FAPT on the matter. Total amount approved $366,319.54. 7. Old Business A. ARPA Mental Health Grant/Community Violence Initiative Update– Committee members met on May 17, 2023 to provide updates per the list of action items. The next committee meeting will be on June 21, 2023 at 3 p.m. Suffolk DSS. B. Items from Members – There were no items presented 8. New Business A. Annaul Risk Assessment Survey (OCS) – Rachel Lewis reviewed the required survey. Members of CPMT discussed and completed the survey to be submitted. Mrs. Lewis informed everyone that she still has not heard back from anyone in reference to the CSA audit. She will contact the office of OCS to follow up. B. Items from the Members – There were no items presented 9. Training: Strategic Planning and CQI (Anna Antell, Office of Children’s Services) – Anna Antell, LCSW – Lead Program Consultant and Carrie Thompson – Research Associate Senior provided training for CPMT members in attendance. Mrs. Antell suggested revisiting the plan quarterly. 10. Presentation – Rachel Lewis presented Donna Boykin, CPMT Chair with a gift and card from the Members. Ms. Boykin has been a part of Suffolk CPMT for over 26 years. We all wish you well. 11. Adjourn – CPMT adjourned the meeting at 12:34 p.m. Motion to adjourn made by Sheridan Meriwether, seconded by Saniyyah Manigault-Westbrook. All are in favor and the motion passed. Recorded by Roxanne Flamer, CSA Office Assistant.