City Council Meeting Agendas

City Council Regular Meeting October 7, 2009 Regular Meeting of the Suffolk City Council was held in the City Council Chamber on Wednesday, October 7, 2009, at 7:00 p.m. PRESENT Council Members – Linda T. Johnson, Mayor, presiding Curtis R. Milteer, Sr., Vice Mayor Robert C. Barclay IV Joseph H. Barlow Leroy Bennett Charles F. Brown Jeffrey L. Gardy Charles D. Parr, Sr. Selena Cuffee-Glenn, City Manager C. Edward Roettger, Jr., City Attorney Tracey L. Sanford, Deputy City Clerk ABSENT None CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE Mayor Johnson called the meeting to order, and Vice Mayor Milteer provided the Invocation and the Pledge of Allegiance to the Flag. FREEDOM OF INFORMATION ACT CERTIFICATION Deputy City Clerk Sanford presented a resolution certifying the Closed Meeting of October 7, 2009, pursuant to Section 2.2-3712 of the Code of Virginia (1950), as amended. Council Member Gardy, on a motion seconded by Council Member Parr, moved that the resolution be adopted, as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 A RESOLUTION OF CERTIFICATION OF THE CLOSED MEETING OF OCTOBER 7, 2009, PURSUANT TO SECTION 2.2-3712 OF THE CODE OF VIRGINIA (1950), AS AMENDED 1 City Council Regular Meeting October 7, 2009 APPROVAL OF THE MINUTES Council Member Gardy, on a motion seconded by Council Member Parr, moved to approve the minutes from the September 16, 2009, Work Session and Regular Meeting, as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 SPECIAL PRESENTATIONS There were no items under this portion of the agenda. REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ADOPTION OF THE AGENDA Mayor Johnson asked if any members of City Council wished to remove any items from the Consent Agenda for separate action. Council Member Gardy called for reports on Consent Agenda Item #9 and #11 - a resolution to accept and appropriate Virginia Department of Transportation Congestion Mitigation and Air Quality (CMAQ) funding for various traffic signal upgrades and a resolution to accept and appropriate funds for the Suffolk Department of Social Services from the Virginia Department of Housing and Community Development (DHCD) as a sub-grantee for the Homeless Prevention and Rapid Re-Housing Program, respectively. Vice Mayor Milteer asked for a summary of Consent Agenda Item #7 - a resolution to accept and appropriate a Fiscal Year 09 Edward Byrne Memorial Congressionally Recommended Award from the United States Department of Justice for the Suffolk Initiative on Youth (SIY) Crime Prevention Plan. Hearing no requests to remove any items for a separate action, Mayor Johnson advised that a motion was in order to adopt the agenda in its entirety. Council Member Gardy, on a motion seconded by Council Member Barclay, moved to adopt the agenda in its entirety as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 AGENDA SPEAKERS There were no individuals registered to speak under this portion of the agenda. 2 City Council Regular Meeting October 7, 2009 CONSENT AGENDA The following items were included on the Consent Agenda for City Council’s consideration: Consent Agenda Item #7 - A RESOLUTION TO ACCEPT AND APPROPRIATE A FISCAL YEAR 09 EDWARD BYRNE MEMORIAL CONGRESSIONALLY RECOMMENDED AWARD FROM THE UNITED STATES DEPARTMENT OF JUSTICE FOR THE SUFFOLK INITIATIVE ON YOUTH (SIY) CRIME PREVENTION PLAN Consent Agenda Item #8 - A RESOLUTION TO ACCEPT AND APPROPRIATE FUNDS FROM THE VIRGINIA DEPARTMENT OF HEALTH’S OFFICE OF EMERGENCY MEDICAL SERVICES (OEMS) FOR THE SUFFOLK DEPARTMENT OF FIRE AND RESCUE Consent Agenda Item #9 - A RESOLUTION TO ACCEPT AND APPROPRIATE VIRGINIA DEPARTMENT OF TRANSPORTATION CONGESTION MITIGATION AND AIR QUALITY (CMAQ) FUNDING FOR VARIOUS TRAFFIC SIGNAL UPGRADES Consent Agenda Item # 10 - A RESOLUTION TO ACCEPT AND APPROPRIATE A WASTE MANAGEMENT/KEEP AMERICA BEAUTIFUL THINK GREEN GRANT FOR THE CITY OF SUFFOLK Consent Agenda Item #11 - A RESOLUTION TO ACCEPT AND APPROPRIATE FUNDS FOR THE SUFFOLK DEPARTMENT OF SOCIAL SERVICES FROM THE VIRGINIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (DHCD) AS A SUB-GRANTEE FOR THE HOMELESS PREVENTION AND RAPID RE-HOUSING PROGRAM Referring to Consent Agenda Item #7, Parks and Recreation Director Lakita Frazier supplied a review of the background information as printed in the official agenda. Referring to Consent Agenda Item #9, Traffic Engineer Robert Lewis utilized a PowerPoint presentation to outline the background information as printed in the official agenda. Referring to Consent Agenda Item #9, Council Member Parr sought information about the ability to change the traffic signals in an emergency situation. Traffic Engineer Lewis explained that in the event of an emergency situation, the lights can be changed by public safety personnel to accommodate emergency services vehicles. Referring to Consent Agenda Item #9, Council Member Parr asked about the option of red light cameras as it relates to the traffic signal upgrades. Traffic Engineer Lewis replied that the traffic signal upgrades can accommodate red light cameras. Referring to Consent Agenda Item #11, Social Services Director Leonard Horton used a PowerPoint presentation to summarize background information as printed in the official agenda. Referring to Consent Agenda Item #11, Council Member Bennett queried about the location to apply for participation in the program. Social Services Director Horton stated that as it stands right now, applications are available at the Social Services Department; however, a forthcoming media campaign will offer updated application instructions. 3 City Council Regular Meeting October 7, 2009 Vice Mayor Milteer, on a motion seconded by Council Member Bennett, moved to approve the above listed Consent Agenda items, as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 PUBLIC HEARINGS Public Hearing - A public hearing to consider the adoption of an ordinance authorizing the issuance and sale of General Obligation Public Utility Bonds, Series 2009, in themaximum amount of $27,000,000 by the City of Suffolk, Virginia, and establishing the terms, details and provisions for the payment thereof Finance Director Dale Walker provided a synopsis of the background information as printed in the official agenda. Wallace Cotton, 2008 Regency Drive, representing self, offered comments about the City’s slogan. Mayor Johnson explained that during the public hearing, all comments must be germane to the proposed ordinance and that his comments would be heard under the Non-Agenda Speakers portion of the agenda. Hearing no additional speakers, the public hearing was closed. Referring to the presentation, Council Member Barclay called for clarification on the inclusion of funding for any needed system upgrades. Public Utilities Director Albert Moor stated that the bonds would include monies for upgrades. Council Member Gardy, on a motion seconded by Council Member Parr, moved to approve the ordinance, as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 AN ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF GENERAL OBLIGATION PUBLIC UTILITY BONDS, SERIES 2009, IN THE MAXIMUM AMOUNT OF $27,000,000 BY THE CITY OF SUFFOLK, VIRGINIA, AND ESTABLISHING THE TERMS, DETAILS AND PROVISIONS FOR THE PAYMENT THEREOF ORDINANCES Ordinance - An ordinance granting a one year extension of Conditional Use Permit Request C17-04, submitted by J. K. Walski, applicant, on behalf of the City of Chesapeake, property owner, to extend the expiration date of C17-04, which was approved on December 19, 2007, to permit the construction and operation of a water tank, tank facility, pump station and water pipeline in accordance with Sections 31-306 and 31-406 of the Unified Development Ordinance Utilizing a PowerPoint presentation, Planning and Community Development Director D. Scott Mills submitted a report of the background information as printed in the official agenda. 4 City Council Regular Meeting October 7, 2009 Council Member Parr announced he would abstain from discussing and voting on this item because he previously owed property under consideration. Council Member Gardy, on a motion seconded by Vice Mayor Milteer, moved to approve the ordinance as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Milteer and Johnson 7 NAYS: None 0 ABSTAIN: Council Member Parr 1 RESOLUTIONS There were no items under this portion of the agenda. STAFF REPORTS There were no items under this portion of the agenda. MOTIONS Motion - A motion to schedule a Work Session for October 21, 2009, at 4:00 p.m., unless canceled or called earlier by the Mayor Council Member Parr, on motion seconded by Council Member Gardy, moved to schedule a Work Session on October 21, 2009, at 4:00 p.m., unless canceled or called earlier by the Mayor, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 NON-AGENDA SPEAKERS Wallace Cotton, 2008 Regency Drive, representing self, recommended that the City sponsor a contest for its new slogan. Leroy Schmidt, 5140 North Harbor Road, representing self, opined about the following matters: spoke in support of a City sponsored contest for a new slogan; commended City Manager Cuffee-Glenn for her efforts to improve the City’s financial health; and called for the return of free bulk refuse collection service. 5 City Council Regular Meeting October 7, 2009 NEW BUSINESS Mayor Johnson asked Deputy City Clerk Sanford if there were any New Business items for consideration. Deputy City Clerk Sanford advised City Council of the following: a motion to nominate and appoint Council Member Bennett as the Voting Delegate to the Virginia Municipal League 2009 business meeting. Council Member Parr, on a motion seconded by Council Member Gardy, moved to nominate and appoint the above referenced individual, as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 Vice Mayor Milteer reported that the closure of Hall Avenue has resulted in parking problems for residents, especially senior citizens. Public Utilities Director Moor offered a report on the Hall Avenue infrastructural improvement project. He added that he has spoken with the Public Works Department about addressing the parking concerns. ANNOUNCEMENTS AND COMMENTS Mayor Johnson offered an update on recent meeting with bond rating agencies. Council Member Barclay opined about the recent City Council retreat and asked City Manager Cuffee-Glenn about the feasibility of posting the retreat presentations on the City’s website. Council Member Bennett asked about the possibility of installing a right turn lane at Nansemond Parkway and Wilroy Road to reduce congestion in the area, especially when trains are crossing adjacent to those roads. Council Member Bennett complimented the Police Department for their recent efforts in addressing recent burglaries in the Nansemond Parkway and Shoulders Hill Road area. Council Member Parr queried about the availability of recycling sign up sheets at Shrimp Feast. City Manager Cuffee-Glenn advised that recycling sign up sheets will be available at Shrimp Feast. Council Member Parr inquired about a suggestion box for residents to offer ideas for the new City slogan. Media and Community Relations Director Deborah George said that a suggestion box will be made available as requested. Council Member Parr congratulated the Western Tidewater Free Clinic on its relocation. Council Member Gardy spoke in support of the installation of a right turn lane at Nansemond Parkway and Wilroy Road. Council Member Gardy compliments all of those who worked on the Suffolk Peanut Fest Parade and pre-parade reception at SunTrust Bank. 6 City Council Regular Meeting October 7, 2009 Council Member Brown commended City Administration for seeking grants. Mayor Johnson called for public involvement in addressing the City’s refuse collection services. ADJOURNMENT Council Member Gardy, on a motion seconded by Council Member Parr, moved to adjourn, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 There being no further business to come before City Council, the regular meeting was adjourned at 7:57 p.m. Teste: ________________________________________________ Erika S. Dawley, CMC, City Clerk Approved: ____________________________________________ Linda T. Johnson, Mayor APPROVED: NOVEMBER 4, 2009 7