City Council Meeting Agendas

City Council Regular Meeting May 5, 2010 Regular Meeting of the Suffolk City Council was held in the City Council Chamber on Wednesday, May 5, 2010, at 7:00 p.m. PRESENT Council Members – Linda T. Johnson, Mayor, presiding Curtis R. Milteer, Sr., Vice Mayor Robert C. Barclay IV Joseph H. Barlow Leroy Bennett Charles F. Brown Jeffrey L. Gardy Charles D. Parr, Sr. Selena Cuffee-Glenn, City Manager C. Edward Roettger, Jr., City Attorney Erika S. Dawley, City Clerk ABSENT None CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE Mayor Johnson called the meeting to order, and Vice Mayor Milteer provided the Invocation and Pledge of Allegiance to the Flag. FREEDOM OF INFORMATION ACT CERTIFICATION City Clerk Dawley presented a resolution certifying the Closed Meeting of May 5, 2010, pursuant to Section 2.2-3712 of the Code of Virginia (1950), as amended. Vice Mayor Milteer, on a motion seconded by Council Member Parr, moved that the resolution be adopted, as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 A RESOLUTION OF CERTIFICATION OF THE CLOSED MEETING OF MAY 5, 2010, PURSUANT TO SECTION 2.2-3712 OF THE CODE OF VIRGINIA (1950), AS AMENDED 1 City Council Regular Meeting May 5, 2010 APPROVAL OF THE MINUTES Council Member Parr, on a motion seconded by Council Member Gardy, moved to approve the minutes from the April 7, 2010, Work Session and Regular Meeting, as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 SPECIAL PRESENTATIONS Special Presentation - Presentation in recognition of “Public Service Recognition Week” Mayor Johnson presented the aforementioned proclamation to Human Resources Director Ronnie Charles and Chanda Gray, Chair, Employee Relations Committee. Utilizing a PowerPoint presentation, Susan Baines, Member, Employee Relations Committee, offered a presentation on the aforementioned item. Special Presentation - Presentation in recognition of Lipton’s Zero-Landfill Initiative Utilizing a PowerPoint presentation, Economic Development Director Kevin Hughes offered a report on the background information as printed in the official agenda. REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ADOPTION OF THE AGENDA Mayor Johnson asked if any members of City Council wished to remove the item from the Consent Agenda for separate action. Hearing none, Mayor Johnson advised City Council that a motion to approve the agenda in its entirety would be appropriate at this time. Council Member Parr, on a motion seconded by Council Member Gardy, moved to adopt the agenda in its entirety, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 AGENDA SPEAKERS There were no speakers registered to speak under this portion of the agenda. CONSENT AGENDA Mayor Johnson asked City Clerk Dawley to present the Consent Agenda. City Clerk Dawley presented the following items: Consent Agenda Item #7 - AN ORDINANCE AMENDING CHAPTER 82 OF THE CODE OF THE CITY OF SUFFOLK CONCERNING PERSONAL PROPERTY TAXATION 2 City Council Regular Meeting May 5, 2010 Consent Agenda Item # 8 - AN ORDINANCE TO AMEND CHAPTER 74, OF THE CODE OF THE CITY OF SUFFOLK TO ADDRESS SIDEWALK VENDORS Council Member Parr, on a motion seconded by Council Member Gardy, moved to approve the Consent Agenda, as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 PUBLIC HEARINGS Public Hearing - A resolution to adopt the 2015 Consolidated Action Plan and the 2010-2011 Annual Action Plan for the City of Suffolk Community Development Block Grant Program and the Western Tidewater Home Consortium Home Investment Partnership Grant Program Planning and Community Development Director D. Scott Mills introduced Robert Goumas, Principal Planner. Utilizing a PowerPoint presentation, Principal Planner Goumas offered a summary of the background information as printed in the official agenda Hearing no speakers, the public hearing was closed. Council Member Parr, on a motion seconded by Council Member Brown, moved to approve the resolution, as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 A RESOLUTION TO ADOPT THE 2015 CONSOLIDATED ACTION PLAN AND THE 2010-2011 ANNUAL ACTION PLAN FOR THE CITY OF SUFFOLK COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND THE WESTERN TIDEWATER HOME CONSORTIUM HOME INVESTMENT PARTNERSHIP GRANT PROGRAM ORDINANCE Ordinance - Adoption of the proposed Operating and Capital Budget for Fiscal Year 2010-2011 and related ordinances Budget Officer Anne Seward gave a summary of the background information as printed in the official agenda. Referring to the distributed handout, City Attorney Roettger advised City Council that the proposed ordinance approving the City budget and appropriating funds for expenditures for Fiscal Year 2010-2011 has an amendment to Section 7 that reads as follows – “All appropriations standing on the books of the City at the end of the 2009-2010 Fiscal Year, to the extent that they have not been expended or lawfully obligated or encumbered, shall lapse upon the effective date of this ordinance; provided, however, that the City Manager may designate any such appropriations, in a total amount not to exceed $200,000,000, which are to be deemed reappropriated hereby for the 2010-2011 Fiscal Year.” 3 City Council Regular Meeting May 5, 2010 Council Member Parr, on a motion seconded by Council Member Brown, moved to approve an amendment to “An ordinance approving the City budget and appropriating funds for expenditures for Fiscal Year 2010-2011…” and the rest of the proposed ordinances, as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 AN ORDINANCE APPROVING THE CITY BUDGET AND APPROPRIATE FUNDS FOR EXPENDITURES CONTEMPLATED DURING THE FISCAL YEAR BEGINNING JULY 1, 2010, AND ENDING JUNE 30, 2011, AND REGULATING THE PAYMENT ON MONEY OUT OF THE CITY TREASURY AN ORDINANCE LEVYING REAL PROPERTY TAXES FOR THE TAX YEAR BEGINNING JULY 1, 2010, AND ENDING JUNE 30, 2011 AN ORDINANCE TO LEVY TAXES ON ALL TANGIBLE PERSONAL PROPERTY NOT EITHER EXEMPT FROM TAXATION OR OTHERWISE TAXED FOR THE 2010 AND 2011 TAX YEARS AN ORDINANCE ADOPTING A FEE SCHEDULE AN ORDINANCE APPROVING NEW POSITIONS, RECLASSIFICATIONS TO POSITIONS, AND REVISED JOB DESCRIPTIONS REGARDING THE FISCAL YEAR 2010-2011 OPERATING AND CAPITAL BUDGET AND THE CITY’S FISCAL YEAR 2010-2011 CLASSIFICATION AND COMPENSATION PLAN Ordinance - An ordinance authorizing the issuance of water and sewer system revenue refunding bonds in the amount maximum of $6,000,000 by the City of Suffolk, Virginia Utilizing a PowerPoint presentation, Finance Director Dale Walker submitted a synopsis of the background information as printed in the official agenda as printed in the official agenda. Referring to the presentation, Mayor Johnson sought clarification about the date of the proposed bond date. Finance Director Walker stated the sale is scheduled for May 25th. Council Member Parr, on a motion seconded by Council Member Gardy, moved to approve the resolution, as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 AN ORDINANCE AUTHORIZING THE ISSUANCE OF WATER AND SEWER SYSTEM REVENUE REFUNDING BONDS IN THE AMOUNT MAXIMUM OF $6,000,000 BY THE CITY OF SUFFOLK, VIRGINIA 4 City Council Regular Meeting May 5, 2010 RESOLUTIONS Resolution - A resolution authorizing the City Manager to execute a Memorandum of Understanding with the School Board of the City of Suffolk concerning responsibility for the MS4 Permit requirements Public Works Director Eric Nielsen submitted an overview of the background information as printed in the official agenda. Council Member Parr, on a motion seconded by Council Member Barclay, moved to approve the resolution, as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING WITH THE SCHOOL BOARD OF THE CITY OF SUFFOLK CONCERNING RESPONSIBILITY FOR THE MS4 PERMIT REQUIREMENTS STAFF REPORT There were no items under this portion of the agenda. MOTIONS Motion - A motion to schedule a Work Session for May 19, 2010, at 4:00 p.m., unless canceled or called earlier by the Mayor Council Member Gardy, on motion seconded by Council Member Brown, moved to schedule a Work Session on May 19, 2010, at 4:00 p.m., unless canceled or called earlier by the Mayor, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 NON-AGENDA SPEAKERS Cheryl Ward, 6300 East Virginia Beach Boulevard, Norfolk, Virginia, representing the Endepedence Center, announced that he agency was expanding its services for persons with disabilities at the Suffolk Workforce Development Center. 5 City Council Regular Meeting May 5, 2010 NEW BUSINESS Mayor Johnson asked City Clerk Dawley if there were any New Business items for consideration. City Clerk Dawley presented the following item for consideration: the nomination of Richard Brooks to the Paul D. Camp Community College Board of Visitors. Council Member Bennett, on a motion seconded by Council Member Parr, moved to nominate and appoint the aforementioned individual, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 ANNOUNCEMENTS AND COMMENTS Mayor Johnson announced the recent grand opening of Cobham Composites and the Bon Secours Harbour View Medical Facility. Mayor Johnson advised City Council of the following upcoming ribbon cuttings: the Broken Egg Bistro, AAA Tidewater Virginia, and Panera Bread. Council Member Barclay reported on the recent grand opening of the Bon Secours Harbour View Medical Facility. Council Member Barlow announced the Suffolk Leadership Academy Graduation and the Youth Public Safety Academy Graduation. Council Member Barlow offered a report on recent meetings of the Mineral Management Service Virginia Renewable Energy Task Force and the South Hampton Roads Resource Conservation and Development Council. Council Member Bennett commended Mayor Johnson and City Administration on the recent State of the City Address. Council Member Bennett asked City Manager Cuffee-Glenn to investigate reports that Suffolk residents will have to pay to drop off debris at the Southeastern Public Service Authority Regional Landfill. Council Member Bennett requested City Manager Cuffee-Glenn investigates the feasibility of residents purchasing pipes for ditches and the City providing the installation services. Council Member Bennett reported that there is bump at the intersection of East Washington Street and Pinner Street, which needs repaired. Council Member Bennett called for the establishment of quiet zones at the Old Mill Creek subdivision. Vice Mayor Milteer reported on Whaleyville Community Day and expressed his appreciation to the Parks and Recreation Department for assistance with the event. 6 City Council Regular Meeting May 5, 2010 Vice Mayor Milteer recognized City Administration for the Operating Budget for Fiscal Year 2010-2011. Council Member Brown recognized City Administration for the Operating Budget for Fiscal Year 2010-2011. Council Member Brown commended Mayor Johnson and City Administration on the recent State of the City Address. Council Member Gardy commended Mayor Johnson and City Administration on the recent State of the City Address. Council Member Gardy announced Holland Ruritan Founders Day on May 22nd. Council Member Parr recognized City Administration for the Operating Budget for Fiscal Year 2010-2011. Council Member Parr advised City Council about the upcoming Shake, Rattle and Roll Classic Car Show. Mayor Johnson announced the upcoming events: Relay for Life Fund Raiser for the American Cancer Society and the National Day of Prayer Breakfast. ADJOURNMENT Council Member Parr, on a motion seconded by Council Member Gardy, moved to adjourn, by the following roll call vote: AYES: Council Members Barclay, Barlow, Bennett, Brown, Gardy, Parr, Milteer and Johnson 8 NAYS: None 0 There being no further business to come before City Council, the regular meeting was adjourned at 7:55 p.m. Teste: ________________________________________________ Erika S. Dawley, CMC, City Clerk Approved: ____________________________________________ Linda T. Johnson, Mayor APPROVED: JUNE 2, 2010 7