City Council Meeting Agendas

City Council Regular Meeting December 1, 2010 Regular Meeting of the Suffolk City Council was held in the City Council Chamber on Wednesday, December 1, 2010, at 7:00 p.m. PRESENT Council Members – Linda T. Johnson, Mayor, presiding Curtis R. Milteer, Sr., Vice Mayor Robert C. Barclay IV Joseph H. Barlow Charles F. Brown Jeffrey L. Gardy Charles D. Parr, Sr. Selena Cuffee-Glenn, City Manager C. Edward Roettger, Jr., City Attorney Erika S. Dawley, City Clerk ABSENT Leroy Bennett (excused) CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE Mayor Johnson called the meeting to order, and Vice Mayor Milteer provided the Invocation and the Pledge of Allegiance to the Flag. FREEDOM OF INFORMATION ACT CERTIFICATION City Clerk Dawley presented a resolution certifying the Closed Meeting of December 1, 2010, pursuant to Section 2.2-3712 of the Code of Virginia (1950), as amended. Council Member Gardy, on a motion seconded by Council Member Parr, moved that the resolution be adopted, as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Brown, Gardy, Parr, Milteer and Johnson 7 NAYS: None (Council Member Bennett was excused.) 0 A RESOLUTION OF CERTIFICATION OF THE CLOSED MEETING OF DECEMBER 1, 2010, PURSUANT TO SECTION 2.2-3712 OF THE CODE OF VIRGINIA (1950), AS AMENDED 1 City Council Regular Meeting December 1, 2010 APPROVAL OF THE MINUTES Council Member Gardy, on a motion seconded by Council Member Parr, moved to approve the minutes from the November 3, 2010, Work Session and Regular Meeting, as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Brown, Gardy, Parr, Milteer and Johnson 7 NAYS: None (Council Member Bennett was excused.) 0 SPECIAL PRESENTATIONS Special Presentation - Lakeland High School State Champion Girl’s Field Hockey Team Media and Community Relations Director Deborah George offered a review of the background information as printed in the official agenda. Vice Mayor Milteer and Council Member Gardy presented the aforementioned recognition to the honorees. REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ADOPTION OF THE AGENDA Mayor Johnson asked if any members of City Council wished to remove any items from the Consent Agenda for separate action. Hearing no requests for removal of any Consent Agenda items, Mayor Johnson advised that a motion was in order at this time to adopt the agenda in its entirety. Vice Mayor Milteer, on a motion seconded by Council Member Parr, moved to adopt the agenda, as presented, by the following roll call: AYES: Council Members Barclay, Barlow, Brown, Gardy, Parr, Milteer and Johnson 7 NAYS: None (Council Member Bennett was excused.) 0 AGENDA SPEAKERS There were no one registered to speak under this portion of the agenda. CONSENT AGENDA The following items were presented on the Consent Agenda for City Council’s consideration: Consent Agenda Item #7 - A RESOLUTION TO ACCEPT AND APPROPRIATE ADDITIONAL AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 (ARRA) FUNDS FROM THE FEDERAL HIGHWAY ADMINISTRATION FOR THE CITY-WIDE REPAVING PROJECT Consent Agenda Item #8 - A RESOLUTION REQUESTING THAT THE VIRGINIA DEPARTMENT OF TRANSPORTATION PROGRAM THE ROUTE 58/HOLLAND ROAD CORRIDOR IMPROVEMENTS PROJECT AS AN URBAN HIGHWAY PROJECT 2 City Council Regular Meeting December 1, 2010 Vice Mayor Milteer called for a summary of Consent Agenda Item #7 - a resolution to accept and appropriate additional American Recovery and Reinvestment Act of 2009 (ARRA) funds from the Federal Highway Administration for the city-wide repaving project. Referring Consent Agenda Item #7, Public Works Director Eric Nielsen used a PowerPoint presentation to provide a synopsis of the background information as printed in the official agenda. Mayor Johnson requested a review of Consent Agenda Item # 8 - a resolution requesting that the Virginia Department of Transportation program the Route 58/Holland Road corridor improvements project as an urban highway project. Referring to Consent Agenda Item #8, Public Works Director Nielsen gave a report of the background information as printed in the official agenda. Council Member Gardy, on a motion seconded by Council Member Brown, moved to approve the Consent Agenda, as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Brown, Gardy, Parr, Milteer and Johnson 7 NAYS: None (Council Member Bennett was excused.) 0 PUBLIC HEARINGS Public Hearing - An ordinance authorizing the City Manager to enter into an agreement with the Western Tidewater Water Authority and Isle of Wight County for the transfer of the Crittenden Well and Pipeline to the Western Tidewater Water Authority and to execute certain related documents Utilizing a PowerPoint presentation, Public Utilities Director Albert Moor submitted a summary of the background information as printed in the official agenda. Hearing no speakers, the public hearing was closed. Council Member Gardy, on a motion seconded by Council Member Parr, moved to approve the ordinance as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Brown, Gardy, Parr, Milteer and Johnson 7 NAYS: None (Council Member Bennett was excused.) 0 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE WESTERN TIDEWATER WATER AUTHORITY AND ISLE OF WIGHT COUNTY FOR THE TRANSFER OF THE CRITTENDEN WELL AND PIPELINE TO THE WESTERN TIDEWATER WATER AUTHORITY AND TO EXECUTE CERTAIN RELATED DOCUMENTS 3 City Council Regular Meeting December 1, 2010 Public Hearing - An ordinance to clarify the name of Edward Avenue Utilizing a PowerPoint presentation, Assistant Planning and Community Development Director Tim Davis submitted an overview of the background information as printed in the official agenda. Cindy Baker, 308 Edward Avenue, representing self, spoke in support of the ordinance as presented. Hearing no additional speakers, the public hearing was closed. Council Member Gardy, on a motion seconded by Council Member Parr, moved to approve the ordinance as presented, by the following roll call vote: AYES: Council Members Barclay, Barlow, Brown, Gardy, Parr, Milteer and Johnson 7 NAYS: None (Council Member Bennett was excused.) 0 AN ORDINANCE TO CLARIFY THE NAME OF EDWARD AVENUE Public Hearing - An ordinance to amend the street identification system for portions of streets and properties identified as Highland Avenue and East Pinner Street Utilizing a PowerPoint presentation, Assistant Planning and Community Development Director Davis offered a summation of the background information as printed in the official agenda. Clarissa McAdoo, 530 East Pinner Street, Executive Director, Suffolk Redevelopment and Housing Authority, spoke in opposition to the proposed ordinance. She asked City Council consider amending the proposed ordinance in order to permit the Suffolk Redevelopment and Housing Authority to maintain its current address of 530 East Pinner Street. Hearing no additional speakers, the public hearing was closed. Referring to the presentation, Council Member Gardy queried about the feasibility of maintaining the current address of the Suffolk Redevelopment and Housing Authority as 530 East Pinner Street. Assistant Director of Planning and Community Development Davis indicated that he would need to confer with the Traffic Engineering Division and the Geographic Information System Division before determining the feasibility of granting the aforementioned request. Referring to the presentation, Council Member Brown reported that LeOtis Williams has submitted a request to rename the extended section of East Pinner Street as Marvis Place in honor of his late mother, Marvis Williams Milteer. Council Member Gardy, on a motion seconded by Council Member Barclay, moved to continue consideration of the proposed ordinance to the January 19, 2011, City Council and to direct City Manager Cuffee-Glenn to provide a report on the feasibility of the two aforementioned requests related to the renaming of East Pinner Street, by the following roll call vote: AYES: Council Members Barclay, Barlow, Brown, Gardy, Parr, Milteer and Johnson 7 NAYS: None (Council Member Bennett was excused.) 0 4 City Council Regular Meeting December 1, 2010 ORDINANCES There were no items under this portion of the agenda. RESOLUTIONS There were no items under this portion of the agenda. STAFF REPORT There were no items under this portion of the agenda. MOTIONS Motion - A motion to cancel the January 5, 2011, City Council meeting Council Member Gardy, on a motion seconded by Council Member Parr, moved to cancel the January 5, 2011, City Council meeting, by the following roll call vote: AYES: Council Members Barclay, Barlow, Brown, Gardy, Parr, Milteer and Johnson 7 NAYS: None (Council Member Bennett was excused.) 0 Motion - A motion to schedule an Oath of Office Ceremony and Reorganizational Meeting for January 3, 2011, at 1:00 p.m. Council Member Gardy, on a motion seconded by Council Member Brown, moved to schedule an Oath of Office Ceremony and Reorganizational Meeting for January 3, 2011, at 1:00 p.m., by the following roll call vote: AYES: Council Members Barclay, Barlow, Brown, Gardy, Parr, Milteer and Johnson 7 NAYS: None (Council Member Bennett was excused.) 0 Motion - A motion to schedule a Work Session for December 15, 2010, at 4:00 p.m., unless canceled or called earlier by the Mayor Council Member Parr, on motion seconded by Council Member Gardy, moved to schedule a Work Session on December 15, 2010, at 4:00 p.m., unless canceled or called earlier by the Mayor, by the following roll call vote: AYES: Council Members Barclay, Barlow, Brown, Gardy, Parr, Milteer and Johnson 7 NAYS: None (Council Member Bennett was excused.) 0 5 City Council Regular Meeting December 1, 2010 NON-AGENDA SPEAKERS Larry Morgan, 378 Collier Crescent, was not present when called. The following individuals spoke on behalf of the Suffolk Inner City Athletic Association and requested funding for its dance team to participate in the 2010 Pop Warner National Cheer and Dance Championships: Fredrick Green, 1161 Nansemond Parkway, President. Trina Arrington, 203 South 7th Street. Ed Walker, 2608 Wood Creek Court, Vice President. NEW BUSINESS Mayor Johnson asked City Clerk Dawley if there were any New Business items for consideration. City Clerk Dawley presented the following nominations to the Wetlands Board for City Council’s consideration: Mark Butler IV and Brad O’Berry. Council Member Parr, on a motion seconded by Council Member Gardy, moved to appoint the above referenced individuals to the Wetlands Board, by the following roll call vote: AYES: Council Members Barclay, Barlow, Brown, Gardy, Parr, Milteer and Johnson 7 NAYS: None (Council Member Bennett was excused.) 0 City Clerk Dawley presented the following item for consideration: a motion to schedule a public hearing for the December 15, 2010, City Council meeting to receive comment regarding the disposition of 1217 North Main Street. Council Member Parr, on a motion seconded by Council Member Gardy, moved to schedule a public hearing for the December 15, 2010, City Council meeting to receive comment regarding the disposition of 1217 North Main Street, by the following roll call vote: AYES: Council Members Barclay, Barlow, Brown, Gardy, Parr, Milteer and Johnson 7 NAYS: None (Council Member Bennett was excused.) 0 Council Member Parr asked City Manager Cuffee-Glenn to prepare a resolution to rename the Suffolk Museum to the Suffolk Art Gallery. City Manager Cuffee-Glenn replied that a motion would be in order to address such a request. 6 City Council Regular Meeting December 1, 2010 Council Member Parr, on a motion seconded by Council Member Barclay, moved to direct City Manager Cuffee-Glenn to prepare a resolution for consideration renaming the Suffolk Museum to the Suffolk Art Gallery, by the following roll call vote: AYES: Council Members Barclay, Barlow, Brown, Gardy, Parr, Milteer and Johnson 7 NAYS: None (Council Member Bennett was excused.) 0 ANNOUNCEMENTS AND COMMENTS Media and Community Relations Director Deborah George announced the following events: the City’s Holiday Parade; an Adopt-a-thon sponsored by the Suffolk Animal Control Division and the Suffolk Humane Society; Lunch with Santa sponsored by the Suffolk Parks and Recreation Department; and Holiday Movie Night sponsored by the Suffolk Parks and Recreation Department. Council Member Parr commended the Parks and Recreation Department on the new skate park and the members of the Lakeland High School Girl’s Field Hockey team. Council Member Gardy congratulated the members of the Lakeland High School Girl’s Field Hockey team, the Holland Razorbacks Football team, and the Bennett’s Creek Football team. Council Member Brown inquired about the feasibility of fulfilling the request from the Suffolk Inner City Athletic Association for funding for their participation in the 2010 Pop Warner National Cheer and Dance Championship. City Manager Cuffee-Glenn said that the City Contingency Fund might be an option, should that be the desire of City Council. Council Member Brown, on a motion seconded by Vice Mayor Milteer, moved to appropriate up to $4,000 from the City’s Contingency Fund for the Suffolk Inner City Athletic Association for the 2010 Pop Warner National Cheer and Dance Championships. Referring to the motion, City Manager Cuffee-Glenn recommended that the Suffolk Inner City Athletic Association submit an itemized request in writing outlining their specific needs prior to City Council taking any action regarding the appropriation of funding. Referring to the motion, Council Member Barclay and Mayor Johnson asked about the deadline by which the Suffolk Inner City Athletic Association must make payment to participate in the 2010 Pop Warner National Cheer and Dance Championship. Ms. Trina Arrington, representing the Suffolk Inner City Athletic Association, advised that the deadline for the hotel payment is midnight, Thursday, December 2. She also provided supplementary information regarding the costs associated with the trip. Referring to the motion, Mayor Johnson asked about the departure timeline for the team to leave for the 2010 Pop Warner National Cheer and Dance Championship. Ms. Arrington replied that the team is schedule to leave on Tuesday, December 7. 7 City Council Regular Meeting December 1, 2010 Referring to the motion, Vice Mayor Milteer sought clarification about the grant received by the Suffolk Inner City Athletic Association to defray the costs of the Pop Warner National Cheer and Dance Championships. Ms. Arrington explained that the Suffolk Inner City Athletic Association received notification from Pop Warner Little Scholars, Incorporated about a $500 award for travel to the 2010 Pop Warner National Cheer and Dance Championships. Referring to the motion, Mayor Johnson called for an explanation of any possible penalties that would be imposed on the Suffolk Inner City Athletic Association, should they not be able to participate in the 2010 Pop Warner National Cheer and Dance Championship. Mr. Fredrick Green, President, Suffolk Inner City Athletic Association, said all of their teams would be deemed ineligible to participate in future national or regional championships for 10 years and would incur a fine of $10,000 if the dance team did not attend. Council Member Brown withdrew the motion, with the consent of Vice Mayor Milteer, who offered the second, to appropriate up to $4,000 from the City’s Contingency Fund for the Suffolk Inner City Athletic Association for the 2010 Pop Warner National Cheer and Dance Championships. Vice Mayor Milteer, on a motion seconded by Council Member Brown, moved to direct City Manager Cuffee-Glenn to meet with representatives of the Suffolk Inner City Athletic Association and Council Member Brown to address their request for funding to participate in the 2010 Pop Warner National Cheer and Dance Championships. Referring to the motion, Council Member Parr asked that the motion be restated. Vice Mayor Milteer, on a motion seconded by Council Member Brown, moved to direct City Manager Cuffee-Glenn to meet with representatives of the Suffolk Inner City Athletic Association and Council Member Brown to address their request for funding to participate in the 2010 Pop Warner National Cheer and Dance Championships. Referring to the motion, City Manager Cuffee-Glenn opined that City Administration would meet with the representatives from the Suffolk Inner City Athletic Association; however, the motion fails to provide authorization to fund its request. Council Member Brown, on a substitute motion seconded by Council Member Barlow, moved to appropriate up to $4,000 from the City’s Contingency Fund for the Suffolk Inner City Athletic Association for the 2010 Pop Warner National Cheer and Dance Championships. Vice Mayor Milteer withdrew the main motion, with the consent of Council Member Brown, who offered the second, to direct City Manager Cuffee-Glenn to meet with representatives of the Suffolk Inner City Athletic Association and Council Member Brown to address their request for funding to participate in the 2010 Pop Warner National Cheer and Dance Championships. Mayor Johnson asked for clarification on the actual amount needed by the registration deadline. Ms. Arrington advised that $3,500 is needed for lodging portion as the group received $500 from Pop Warner Little Scholars, Incorporated to offset some of the costs. 8 City Council Regular Meeting December 1, 2010 Council Member Brown, on an amended motion seconded by Council Member Barlow, moved to appropriate up to $3,500 from the City’s Contingency Fund for the Suffolk Inner City Athletic Association for the 2010 Pop Warner National Cheer and Dance Championships, by the following roll call vote: AYES: Council Members Barlow, Brown, and Milteer 3 NAYS: Council Member Barclay, Gardy, Parr and Johnson 4 (Council Member Bennett was excused.) Council Member Barclay expressed his appreciation to LeOtis Williams for his Annual Thanksgiving Food Give Away. Council Member Barlow announced the upcoming Annual Candlelight Historic Homes Tour in Chuckatuck sponsored by the Suffolk Nansemond Historical Society. Vice Mayor Milteer congratulated the members of the Lakeland High School Girls’ Field Hockey team. Mayor Johnson announced the City’s upcoming Holiday Parade and the Annual Candlelight Historic Homes Tour in Chuckatuck sponsored by the Suffolk Nansemond Historical Society. ADJOURNMENT Council Member Gardy, on a motion seconded by Council Member Parr, moved to adjourn, by the following roll call vote: AYES: Council Members Barclay, Barlow, Brown, Gardy, Parr, Milteer and Johnson 7 NAYS: None (Council Member Bennett was excused.) 0 There being no further business to come before City Council, the regular meeting was adjourned at 8:37 p.m. Teste: ________________________________________________ Erika S. Dawley, City Clerk Approved: ____________________________________________ Linda T. Johnson, Mayor APPROVED: DECEMBER 15, 2010 9