City Council Meeting Agendas

City Council Regular Meeting March 7, 2012 Regular Meeting of the Suffolk City Council was held in the City Council Chamber on Wednesday, March 7, 2012, at 7:00 p.m. PRESENT Council Members - Linda T. Johnson, Mayor, presiding Charles F. Brown, Vice Mayor Robert C. Barclay IV Leroy Bennett Michael D. Duman Jeffrey L. Gardy Curtis R. Milteer, Sr. Charles D. Parr, Sr. Selena Cuffee-Glenn, City Manager William E. Hutchings, Jr., Deputy City Attorney Erika S. Dawley, City Clerk ABSENT None CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE Mayor Johnson called the meeting to order, and Council Member Milteer provided the Invocation. Members of the Girl Scout Council of the Colonial Coast led the Pledge of Allegiance to the Flag. FREEDOM OF INFORMATION ACT CERTIFICATION City Clerk Dawley presented a resolution certifying the Closed Meeting of March 7, 2012, pursuant to Section 2.2-3712 of the Code of Virginia (1950), as amended. Council Member Milteer, on a motion seconded by Council Member Gardy, moved that the resolution be adopted, as presented, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 A RESOLUTION OF CERTIFICATION OF THE CLOSED MEETING OF MARCH 7, 2012, PURSUANT TO SECTION 2.2-3712 OF THE CODE OF VIRGINIA (1950), AS AMENDED 1 City Council Regular Meeting March 7, 2012 APPROVAL OF THE MINUTES Council Member Parr, on a motion seconded by Council Member Gardy, moved to approve the minutes from the February 1, 2012, Work Session and Regular Meeting, the February 8, 2012, Special Meeting, and February 15, 2012, Work Session and Regular Meeting, as presented, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 SPECIAL PRESENTATIONS Special Presentation - Presentation of a proclamation to the Girl Scout Council of the Colonial Coast in celebration of Girl Scout Week and the 100th Anniversary of the Girl Scouts of America Mayor Johnson presented the above referenced proclamation to members of the Girl Scout Council of the Colonial Coast. REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ADOPTION OF THE AGENDA Mayor Johnson asked if any members of City Council wished to remove any items from the Consent Agenda for separate action. Hearing no requests for removal of any items, Mayor Johnson advised that a motion was in order at this time to adopt the remaining agenda in its entirety. Council Member Parr, on a motion seconded by Council Member Gardy, moved to adopt the remaining agenda as presented, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 AGENDA SPEAKERS There were no individuals registered to speak under this portion of the agenda. CONSENT AGENDA Consent Agenda Item #7 - AN ORDINANCE TO ACCEPT AND APPROPRIATE A VIRGINIA SALTWATER RECREATIONAL FISHING DEVELOPMENT FUND GRANT FROM THE VIRGINIA MARINE RESOURCES COMMISSION FOR THE BENNETT’S CREEK PARK FISHING PIER Consent Agenda Item #8 - AN ORDINANCE TO ACCEPT AND APPROPRIATE FUNDS FROM THE VIRGINIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR THE SUFFOLK FORECLOSURE MITIGATION AND NEIGHBORHOOD STABILIZATION PROGRAM 2 City Council Regular Meeting March 7, 2012 Consent Agenda Item #9 - A RESOLUTION AUTHORIZING THE USE OF AGENT/BROKER SERVICES FOR CITY INSURANCE Consent Agenda Item #10 - AN ORDINANCE AMENDING CHAPTER 2 OF THE CODE OF THE CITY OF SUFFOLK SO AS TO ESTABLISH THE AGRICULTURAL, FORESTAL AND OPEN SPACE ADVISORY COMMITTEE Council Member Bennett requested a summary of Consent Agenda Item #8 - an ordinance to accept and appropriate funds from the Virginia Department of Housing and Community Development for the Suffolk Foreclosure Mitigation and Neighborhood Stabilization Program. Council Member Duman sought a summation of Consent Agenda Item #9 - a resolution authorizing the use of agent/broker services for City insurance. Vice Mayor Brown called for a review of Consent Agenda Item #7 - an ordinance to accept and appropriate a Virginia Saltwater Recreational Fishing Development Fund Grant from the Virginia Marine Resources Commission for the Bennett’s Creek Park Fishing Pier. Referring to Consent Agenda Item #7, City Manager Cuffee-Glenn offered an overview of the background information as printed in the official agenda. Referring to Consent Agenda Item #8, City Manager Cuffee-Glenn gave an explanation of the background information as printed in the official agenda. Referring to Consent Agenda Item #9, City Manager Cuffee-Glenn provided a synopsis of the background information as printed in the official agenda. Referring to Consent Agenda Item #9, Council Member Duman asked for an explanation of the process that will be used to select the agent or broker services for City insurance. Human Resources Director Ronnie Charles advised that annually the City renews its workers’ compensation insurance for volunteer firefighters and liability insurance for the Suffolk Executive Airport. He added that the resolution would authorize the City Manager to obtain proposals since competitive sealed bidding is not fiscally advantageous for issues of a technical nature such as this. Council Member Parr, on a motion seconded by Council Member Duman, moved to approve Consent Agenda, as presented, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 PUBLIC HEARINGS Public Hearing - A public hearing regarding an ordinance authorizing the City Manager to enter into a boundary line agreement with the Economic Development Authority of the City of Suffolk and Suffolk Specialty Shops, L.L.C. Utilizing a PowerPoint presentation, Economic Development Director Kevin Hughes summarized the background information as printed in the official agenda. 3 City Council Regular Meeting March 7, 2012 William Harward, 3918 Manning Road, representing self, opined about the potential sale of the above referenced parcel and the use of any proceeds from the sale of any City properties. Hearing no additional speakers, the public hearing was closed. Council Member Gardy, on a motion seconded by Council Member Parr, moved to approve the ordinance as presented, by the following roll call vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A BOUNDARY LINE AGREEMENT WITH THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF SUFFOLK AND SUFFOLK SPECIALTY SHOPS, L.L.C. Public Hearing - A public hearing regarding an ordinance authorizing the lease of Tract Number 3091 and Tract Number 3082 for the purpose of farming on certain property owned by the City of Suffolk located at Lone Star Lakes Utilizing a PowerPoint presentation, Parks and Recreation Director Lakita Frazier gave a report on the background information as printed in the official agenda. William Harward, 3918 Manning Road, representing self, opined about the cost per acre to rent the above references parcels. Hearing no additional speakers, the public hearing was closed. Vice Mayor Brown, on a motion seconded by Council Member Duman, moved to approve the ordinance as presented, by the following roll call vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 AN ORDINANCE AUTHORIZING THE LEASE OF TRACT NUMBER 3091 AND TRACT NUMBER 3082 FOR THE PURPOSE OF FARMING ON CERTAIN PROPERTY OWNED BY THE CITY OF SUFFOLK LOCATED AT LONE STAR LAKES Public Hearing - A public hearing to consider adoption of an ordinance authorizing the acquisition of real property in fee simple and easement, either by Agreement or condemnation, for the West Washington Street/Henley Place Intersection Improvements Project Utilizing a PowerPoint presentation, Deputy City Manager Patrick Roberts offered a report on the background information as printed in the official agenda. Hearing no speakers, the public hearing was closed. 4 City Council Regular Meeting March 7, 2012 Council Member Parr, on a motion seconded by Council Member Gardy, moved to approve the proposed ordinance as presented. Referring to the presentation, Council Member Bennett asked if the adjacent property owners had been notified about the proposed ordinance. Deputy City Manager Roberts explained that the public hearing regarding the proposed ordinance has been legally advertised in accordance with the State Code requirements. Deputy City Attorney Hutchings added that should City Council approve the ordinance, the next step would be to send out letters to the individual property owners impacted by this item. Council Member Parr, on a motion seconded by Council Member Gardy, moved to approve the ordinance as presented, by the following roll call vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 AN ORDINANCE AUTHORIZING THE ACQUISITION OF REAL PROPERTY IN FEE SIMPLE AND EASEMENT, EITHER BY AGREEMENT OR CONDEMNATION, FOR THE WEST WASHINGTON STREET/HENLEY PLACE INTERSECTION IMPROVEMENTS PROJECT ORDINANCES There were no items under this portion of the agenda. RESOLUTIONS Resolution - A resolution appointing Helivi L. Holland as City Attorney Vice Mayor Brown, on a motion seconded by Council Member Parr, moved to approve the resolution as presented, by the following roll call vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 A RESOLUTION APPOINTING HELIVI L. HOLLAND AS CITY ATTORNEY STAFF REPORTS There were no items under this portion of the agenda. 5 City Council Regular Meeting March 7, 2012 MOTIONS Motion - A motion to schedule a Work Session for March 21, 2012, at 4:00 p.m., unless canceled or called earlier by the Mayor Council Member Milteer, on motion seconded by Council Member Parr, moved to schedule a Work Session on March 21, 2012, at 4:00 p.m., unless canceled or called earlier by the Mayor, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 NON-AGENDA SPEAKERS Paul Gillis, 2536 Woodland Trail, representing self, opined about the City’s redistricting plan. Kevin Shepherd, 1917 Nansemond Parkway, representing self, spoke in support of the implementation of the findings from the City’s proposed compensation and classification study. Deborah Topping, 219 King Charles Court, representing self, spoke in support of funding for Suffolk Public Schools. William Harward, 3918 Manning Road, representing self, opined about reducing City spending. NEW BUSINESS Mayor Johnson asked City Clerk Dawley if there were any New Business items for consideration. City Clerk Dawley presented the following motion for City Council’s consideration: a motion to direct City Manager Cuffee-Glenn to prepare a letter to the Circuit Court providing recommendations for the Board of Zoning Appeals: Daniel Frohman and Peter Jackson. Council Member Parr, on a motion seconded by Council Member Duman, moved to direct City Manager Cuffee-Glenn to prepare a letter to the Circuit Court providing recommendations for the Board of Zoning Appeals: Daniel C. Frohman and Peter Jackson, by the following roll call vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 6 City Council Regular Meeting March 7, 2012 City Clerk Dawley presented the following nomination for City Council’s consideration: Sister Cities Commission – Lynn Cross Council Member Duman, on a motion seconded by Council Member Parr, moved to appoint the above referenced individual to the aforementioned body, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 ANNOUNCEMENTS AND COMMENTS Utilizing a PowerPoint presentation, Interim Media and Community Relations Director Diana Klink on the following activities: free tax preparation assistance at the Suffolk Workforce Development Center; the availability of applications for the Real Estate Tax Relief for Elderly and Disabled Persons at the Social Services Department; the recent Suffolk Police Department Annual Awards Banquet; the availability of free Tdap vaccines at the Suffolk Health Department; the kickoff of Suffolk Parks and Recreation Department Land Camp and Spring Break Mash Up Camp; the 2nd Annual Increase the Peace Fashion Show and Auditions; a concert by the United States Army Woodwind Quintet at the North Suffolk Library; the future town hall meeting at Northern Shores Recreation Center; computer classes and the Teen Book Chat at the North Suffolk Library; the investiture ceremony for the new City Attorney Helivi L. Holland; Suffolk Restaurant Week; the 2012 State of the City; the opening of the Suffolk Farmer’s Market; and the pending retirement of Fire Chief Mark Outlaw. Council Member Duman reported on the following events: the Annual Suffolk Law Enforcement Ball; the Suffolk Police Department Annual Awards Banquet; the Suffolk-Nansemond Chapter of the NAACP Freedom Fund Banquet; and the Suffolk Public Schools State of the Schools event. Council Member Duman congratulated Susan Walton, Assistant Commonwealth’s Attorney, for being named one of the Nation’s Top Ten Animal Defenders by the Animal Defense Fund. Council Member Duman announced the upcoming Suffolk Chapter of the American Red Cross “Paint the Town Red” fundraiser. Council Member Barclay reported he attended the Suffolk Police Department Annual Awards Banquet. Council Member Barclay reminded everyone about the upcoming Town Meeting at Northern Shores Recreation Center. Council Member Gardy opined about a presentation made at this afternoon’s work session regarding the Hampton Roads Sanitation District’s Holland Road 24-inch interceptor force main project. Council Member Gardy congratulated the newly appointed City Attorney, Helivi L. Holland, and Fire Chief Mark Outlaw on his upcoming retirement. Council Member Bennett reported he attended: the Suffolk Police Department Annual Awards Banquet; the Suffolk State of the Schools; and the Choice Neighborhood Planning Grant East Suffolk Community White Marsh Neighborhood Initiative workshop sponsored by Suffolk Redevelopment and Housing Authority and the Housing and Urban Development Department. 7 City Council Regular Meeting March 7, 2012 Council Member Parr called for a report on streetscaping and sidewalk repair in the downtown area. Council Member Parr reported he attended the Suffolk State of the Schools event and the ribbon cutting for the new Mills Marine and Ship Repair. Council Member Parr called on City Manager Cuffee-Glenn and Deputy City Attorney Hutchings to provide an overview on the City’s redistricting process. Utilizing a PowerPoint presentation, Deputy City Attorney Hutchings and City Manager Cuffee-Glenn submitted a review of the process. Council Member Milteer opined about the redistricting process and the upcoming Fiscal Year 2012-2013 Operating Budget process. Council Member Milteer announced that the Social Services Department is accepting applications for the Real Estate Tax Relief for Elderly and Disabled Persons. Vice Mayor Brown reported he attended the Suffolk Police Department Annual Awards Banquet. Vice Mayor Brown asked City Manager Cuffee-Glenn to offer information about the City’s emergency preparedness efforts. City Manager Cuffee-Glenn reviewed the City’s ongoing efforts in the area of emergency preparedness. Mayor Johnson congratulated Fire Chief Mark Outlaw on his upcoming retirement and the new City Attorney, Helivi L. Holland, on her appointment. Mayor Johnson reported she attended the Suffolk State of the Schools event. Mayor Johnson advised she attended ribbon cuttings for UC3 Italian Ice and Mills Marine and Ship Repair. Mayor Johnson announced she would be attending a Women’s History Month event at the Norfolk Naval Base. ADJOURNMENT Council Member Parr, on a motion seconded by Council Member Duman, moved to adjourn, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 There being no further business to come before City Council, the regular meeting was adjourned at 8:19 p.m. Teste: ________________________________________________ Erika S. Dawley, City Clerk Approved: ____________________________________________ Linda T. Johnson, Mayor APPROVED: MARCH 21, 2012 8