City Council Meeting Agendas

City Council Regular Meeting May 16, 2012 Regular Meeting of the Suffolk City Council was held in the City Council Chamber on Wednesday, May 16, 2012, at 7:00 p.m. PRESENT Council Members - Linda T. Johnson, Mayor, presiding Charles F. Brown, Vice Mayor Robert C. Barclay IV Leroy Bennett Michael D. Duman Jeffrey L. Gardy Curtis R. Milteer, Sr. Charles D. Parr, Sr. Selena Cuffee-Glenn, City Manager Helivi L. Holland, City Attorney Erika S. Dawley, City Clerk ABSENT None CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE Mayor Johnson called the meeting to order, and Council Member Milteer provided the Invocation and the Pledge of Allegiance to the Flag. FREEDOM OF INFORMATION ACT CERTIFICATION City Clerk Dawley presented a resolution certifying the Closed Meeting of May 16, 2012, pursuant to Section 2.2-3712 of the Code of Virginia (1950), as amended. Council Member Milteer, on a motion seconded by Council Member Gardy, moved that the resolution be adopted, as presented, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 A RESOLUTION OF CERTIFICATION OF THE CLOSED MEETING OF MAY 16, 2012, PURSUANT TO SECTION 2.2-3712 OF THE CODE OF VIRGINIA (1950), AS AMENDED 1 City Council Regular Meeting May 16, 2012 APPROVAL OF THE MINUTES Council Member Gardy, on a motion seconded by Council Member Parr, moved to approve the minutes from the May 2, 2012, Work Session and Regular Meeting, as presented, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 SPECIAL PRESENTATIONS There were no items under this portion of the agenda. REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ADOPTION OF THE AGENDA Mayor Johnson asked if any members of City Council wished to remove the items from the Consent Agenda for separate action. Hearing no requests for removal of the items, Mayor Johnson advised that a motion was in order at this time to adopt the agenda in its entirety. Council Member Duman, on a motion seconded by Council Member Barclay, moved to adopt the agenda, as presented, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 AGENDA SPEAKERS There were no speakers under this portion of the agenda. CONSENT AGENDA City Clerk Dawley presented the following Consent Agenda items: Consent Agenda Item #7 - AN ORDINANCE TO ACCEPT AND APPROPRIATE FUNDS FROM THE COMMONWEALTH OF VIRGINIA DEPARTMENT OF AVIATION FOR VARIOUS MAINTENANCE PROJECTS AT THE SUFFOLK EXECUTIVE AIRPORT Consent Agenda Item #8 - AN ORDINANCE TO ACCEPT AND APPROPRIATE A LOCAL GOVERNMENT CHALLENGE GRANT AWARD FROM THE VIRGINIA COMMISSION FOR THE ARTS Consent Agenda Item #9 - AN ORDINANCE TO ACCEPT AND APPROPRIATE FUNDS FROM THE COMMONWEALTH OF VIRGINIA STATE BOARD OF ELECTIONS FOR THE SUFFOLK VOTER REGISTRAR 2 City Council Regular Meeting May 16, 2012 Consent Agenda Item #10 - A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF SUFFOLK AND THE COMMONWEALTH OF VIRGINIA THAT SETS OUT THE TERMS AND CONDITIONS FOR THE RECEIPT OF GRANTS SUPPORTED BY THE COMMONWEALTH TRANSPORTATION FUNDS, SPECIFICALLY WITH REGARD TO TRANSIT FUNDING Council Member Milteer called for a review of Consent Agenda Item #9 - an ordinance to accept and appropriate funds from the Commonwealth of Virginia State Board of Elections for the Suffolk Voter Registrar. Vice Mayor Brown asked for a summary of Consent Agenda Item #10 - a resolution authorizing the City Manager to execute an agreement between the City of Suffolk and the Commonwealth of Virginia that sets out the terms and conditions for the receipt of grants supported by the Commonwealth Transportation Funds, specifically with regard to transit funding. Referring to Consent Agenda Item #9, City Manager Cuffee-Glenn provided a summation of the background information as printed in the official agenda. Referring to Consent Agenda Item #10, City Manager Cuffee-Glenn gave an overview of the background information as printed in the official agenda. Council Member Gardy, on a motion seconded by Council Member Parr, moved to approve Consent Agenda, as presented, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 PUBLIC HEARINGS There were no items under this portion of the agenda. ORDINANCES There were no items under this portion of the agenda. RESOLUTIONS There were no items under this portion of the agenda. STAFF REPORTS There were no items under this portion of the agenda. 3 City Council Regular Meeting May 16, 2012 MOTIONS Motion - A motion to schedule a public hearing for June 6, 2012 to receive public comment on an ordinance authorizing the acquisition of real property for permanent easements, either by agreement or condemnation, for the G. Robert House Water Treatment Plant Sewer Force Main Extension Project Council Member Parr, on a motion seconded by Council Member Duman, moved to schedule a public hearing for June 6, 2012 to receive public comment on an ordinance authorizing the acquisition of real property for permanent easements, either by agreement or condemnation, for the G. Robert House Water Treatment Plant Sewer Force Main Extension Project, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 Motion - A motion to schedule a public hearing for June 6, 2012 to receive public comment on an ordinance authorizing the acquisition of real property and temporary construction easements, either by agreement or condemnation, for the City of Suffolk sanitary sewer pump station number 30 Council Member Gardy, on a motion seconded by Vice Mayor Brown, moved to a public hearing for June 6, 2012 to receive public comment on an ordinance authorizing the acquisition of real property and temporary construction easements, either by agreement or condemnation, for the City of Suffolk sanitary sewer pump station number 30, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 Motion - A motion to schedule a Work Session for June 6, 2012, at 4:00 p.m., unless canceled or called earlier by the Mayor Council Member Parr, on motion seconded by Council Member Duman, moved to schedule a Work Session for June 6, 2012, at 4:00 p.m., unless canceled or called earlier by the Mayor, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 NON-AGENDA SPEAKERS Kathleen Smith, 1202 Mill Lane Quarter, representing self, opined about the City’s special event permit process. Christopher Dove, 852 Colonel Meade Drive, representing self, opined about access to information regarding the Operating and Capital Budget for Fiscal Year 2012-2013 and City Council’s compliance with Robert’s Rules of Order. Arthur Elliott, 809 West Washington Street, was not present when called. 4 City Council Regular Meeting May 16, 2012 NEW BUSINESS Mayor Johnson asked City Clerk Dawley if there were any New Business items for consideration. City Clerk Dawley presented the following item for consideration: a motion to schedule a joint work session with the Planning Commission for June 20, 2012, at 4:00 p.m. for the purpose of the 2026 Comprehensive Plan review kickoff and update with the City’s consultant, McBride Dale Associates, Incorporated. Council Member Parr, on a motion seconded by Council Member Duman, moved to schedule a joint work session with the Planning Commission for June 20, 2012, at 4:00 p.m. for the purpose of the 2026 Comprehensive Plan review kickoff and update with the City’s consultant, McBride Dale Associates, Incorporated, by the following roll call vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 ANNOUNCEMENTS AND COMMENTS Council Member Milteer reported on septic tank issues in the Turlington Park area in need of repair. Council Member Parr called for information on the charges permissible under the Freedom of Information Act, specifically when a requestor asks to review records on site without receiving copies. Interim Media and Community Relations Manager Timothy Kelley reported that under the act it is permissible to charge for the actual staff time to access, search for and supply requested records even when no duplicate copies are requested. Council Member Parr congratulated the graduates from the Youth Public Safety Academy. Council Member Parr commented on the State of the City. Council Member Parr thanked the Public Works Department and the Public Utilities Department for their assistance in resolving a constituent’s issue on Wilroy Road. Council Member Parr expressed his appreciation for the new lights on Prentis Street. Council Member Parr commented on the recent Downtown Block Party and Shake Rattle and Roll Car Show. Council Member Parr reported on the recent Economic Development Standing Committee meeting. Council Member Parr complimented the Economic Development and Parks and Recreations Departments for their efforts. Council Member Bennett asked City Manager Cuffee-Glenn for a report on the City’s policies regarding special event permit process. Council Member Bennett acknowledged those honored at the City Employee Service Awards luncheon. 5 City Council Regular Meeting May 16, 2012 Council Member Bennett commented on the recent State of the City event. Council Member Duman asked City Manager Cuffee-Glenn for a report on the City’s policies regarding special event permit process. Council Member Duman announced he attended the following events: the National Day of Prayer Breakfast; the State of the City; the Hampton Roads Chamber of Commerce-Suffolk Division meeting; the City Employee Service Awards luncheon and the Nansemond River Preservation Alliance meting. Council Member Duman thanked the Fire and Police Departments for their assistance with a recent KidsSafe event. Council Member Barclay reported on the recent Land Use Standing Committee meeting and the upcoming Comprehensive Plan review process. Council Member Gardy encouraged residents to participate in the Relay for Life Fundraiser and the Holland Ruritan Founders Day. Council Member Gardy extended his condolences to the family of the late Eula Williams, former employee in the Clerk of the Circuit Court’s Office. Vice Mayor Brown extended his condolence to the family of the late Eula Williams, former employee in the Clerk of the Circuit Court’s Office. Vice Mayor Brown asked for clarification about the issues raised by Mr. Dove, specifically his comments regarding City Council’s compliance with Robert’s Rules of Order and the availability of information regarding the Operating and Capital Budget for Fiscal Year 2012-2013. City Attorney Holland explained that under Robert’s Rules of Order, a point of order can only be used by a member of the body as in the case of City Council, not attendees of the meeting. Budget Officer Anne Seward added that she is always available to address citizens’ inquires in person, by telephone or by email. Vice Mayor Brown called for a review of the special events permit process. Deputy City Manager Patrick Roberts offered a brief summary of the City’s process and indicated that after having an opportunity to research the matter addressed by Ms. Smith, he would be glad to provide an update to City Council. Vice Mayor Brown commented on the State of the City. Utilizing a PowerPoint presentation, Interim Media and Community Relations Manager Timothy Kelley reported on the following activities: the Relay for Life; the kickoff for the Suffolk Farmers Market; the Suffolk on the Move Family Bike Ride; the Hershey’s Track and Field Games; the Heart and Soul Art Downtown Expo; the Relay for Life Golf Tournament; the Suffolk Fire and Rescue Department Promotional Ceremony; the Suffolk Police Department Badge Pinning; the 2012 Youth Achievement Awards and the Fire and Life Safety Camp. Mayor Johnson acknowledged those honored at the City Employee Service Awards luncheon and at Youth Public Safety Academy graduation. Mayor Johnson commented on the State of the City event. 6 City Council Regular Meeting May 16, 2012 ADJOURNMENT Council Member Barclay, on a motion seconded by Council Member Gardy, moved to adjourn, by the following vote: AYES: Council Members Barclay, Bennett, Duman, Gardy, Milteer, Parr, Brown, and Johnson 8 NAYS: None 0 There being no further business to come before City Council, the regular meeting was adjourned at 7:55 p.m. Teste: ________________________________________________ Erika S. Dawley, City Clerk Approved: ____________________________________________ Linda T. Johnson, Mayor APPROVED: JUNE 6, 2012 7