City Council Meeting Agendas

City Council Regular Meeting December 18, 2013 Regular Meeting of the Suffolk City Council was held in the City Council Chamber on Wednesday, December 18, 2013, at 7:00 p.m. PRESENT Council Members - Linda T. Johnson, Mayor, presiding Charles F. Brown, Vice Mayor Michael D. Duman Roger W. Fawcett Jeffrey L. Gardy Curtis R. Milteer, Sr. Charles D. Parr, Sr. Lue R. Ward, Jr. Selena Cuffee-Glenn, City Manager Helivi L. Holland, City Attorney Erika S. Dawley, City Clerk ABSENT None CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE Mayor Johnson called the meeting to order. Vice Mayor Brown offered the Invocation and led the Pledge of Allegiance to the Flag. APPROVAL OF THE MINUTES Council Member Duman, on a motion seconded by Council Member Gardy, moved to approve the minutes from the November 7, 2013, Special Meeting, as presented, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 SPECIAL PRESENTATIONS Special Presentation – Presentation of the Fiscal Year 2013 Comprehensive Annual Financial Report Finance Director Lenora Reid introduced Robert Churchman, Audit Partner, Cherry Bekaert, LLP, the City’s independent auditors. Utilizing a PowerPoint presentation, Mr. Churchman gave a presentation on the above referenced item. Referring to the presentation, Council Member Duman opined about any significant accounting changes. Mr. Churchman stated that there were no significant accounting changes since the previous audit. Utilizing a PowerPoint presentation, Finance Director Reid offered supplementary information about the City’s Finance Department. 1 City Council Regular Meeting December 18, 2013 REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ADOPTION OF THE AGENDA Mayor Johnson asked if any members of City Council wished to remove any of the Consent Agenda items for separate action. Hearing no requests for removal of any items, Mayor Johnson advised that a motion was in order at this time to adopt the agenda as presented. Vice Mayor Brown, on a motion seconded by Council Member Duman, moved to adopt the agenda as presented, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer Parr, Ward, Brown and Johnson 8 NAYS: None 0 AGENDA SPEAKERS There were no speakers under this portion of the agenda. CONSENT AGENDA City Clerk Dawley presented the following Consent Agenda items: Consent Agenda Item #7 - An ordinance to appropriate funds for the Central Library/West Washington Street Plan Capital Improvement Project Consent Agenda Item #8 - An ordinance to accept and appropriate funds from the Commonwealth of Virginia Department of Aviation for the Suffolk Executive Airport Council Member Milteer called for an explanation of Consent Agenda Item #8 - an ordinance to accept and appropriate funds from the Commonwealth of Virginia Department of Aviation for the Suffolk Executive Airport. Referring to Consent Agenda Item #8, City Manager Cuffee-Glenn provided an overview of the background information as printed in the official agenda. Council Member Duman, on a motion seconded by Council Member Gardy, moved to approve the Consent Agenda, as presented, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 2 City Council Regular Meeting December 18, 2013 PUBLIC HEARINGS Public Hearing – An ordinance granting Rezoning Request RZ7-13 (Conditional), submitted by Mark Williams, P.E., agent, on behalf of Hunter Smith of Suffolk IL-AL Investors, LLC, applicant, on behalf of Harbourview Partners, property owner, to request a change in zoning from B-2, General Commercial Zoning District, to O-I, Office-Institutional Zoning District (Conditional) Utilizing a PowerPoint presentation, Planning and Community Development Director D. Scott Mills offered a report on the above referenced item. Whitney Saunders, 705 West Washington Street, representing Suffolk IL-AL Investors, LLC, applicant, on behalf of Harbourview Partners, property owner, spoke in support of the proposed ordinance. Susan Eckert, 67 Kingwood Court, Berkeley Springs, West Virginia, representing Harmony Senior Services, spoke in support of the proposed ordinance. Council Member Ward, on a motion seconded by Council Member Gardy, moved to approve the ordinance, with conditions, as presented, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 AN ORDINANCE TO REZONE AND AMEND THE OFFICIAL ZONING MAP OF THE CITY OF SUFFOLK, TO CHANGE ZONING FROM B-2, GENERAL COMMERCIAL ZONING DISTRICT, TO O-I, OFFICE-INSTITUTIONAL ZONING DISTRICT (CONDITIONAL) FOR PROPERTY LOCATED AT 5871 HARBOUR VIEW BOULEVARD, TAX MAP 6 PARCEL 3*12B, RZ07-13 Public Hearing – An ordinance granting Street Vacation Request SV03-13, submitted by the CrossPointe Freewill Baptist Church, Chad Conyers and Catherine Matthews, applicants and property owners, to vacate a segment of street formerly identified as Alvah Street Utilizing a PowerPoint presentation, Planning and Community Development Director Mills submitted a summary of the background information as printed in the official agenda. David Sexton, 2460 Pruden Boulevard, Pastor, CrossPointe Freewill Baptist Church, spoke in support of the proposed ordinance. Hearing no additional speakers, the public hearing was closed. Council Member Gardy, on a motion seconded by Vice Mayor Brown, moved to approve the ordinance, as presented, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 3 City Council Regular Meeting December 18, 2013 AN ORDINANCE VACATING AND ABANDONING PORTIONS OF THE ALVAH STREET RIGHT-OF-WAY, OTHERWISE SPECIFIED AS BEING THAT PORTION OF ALVAH STREET LOCATED BETWEEN LIDA AVENUE AND EDWARDS AVENUE, SV03-13 Public Hearing – An ordinance granting an Ordinance Text Amendment, OA3-13, to amend Chapter 31, Unified Development Ordinance, by amending: Section 31-302, Ministerial Permits, Section 31-305, Conditional Rezoning, Section 31-406, Use Regulations, Section 31-606, Parking and Loading Standards, Section 31-612, Street Improvement Standards, Section 31-702, Animal Regulations and Agricultural Production Operations and Facilities, Section 31-714, Sign Regulations, Section 31-801, Intent, and Appendix A, Definitions Utilizing a PowerPoint presentation, Planning and Community Development Director Mills gave a synopsis of the background information as printed in the official agenda. Hearing no speakers, the public hearing was closed. Council Member Milteer, on a motion seconded by Council Member Gardy, moved to approve the ordinance, as presented. Referring to the presentation, Council Member Duman queried about the proposed amendments regarding off street parking requirements. Planning and Community Development Director Mills advised that the proposed amendment increases the maximum number of spaces for a multi-family development from 1.9 spaces per dwelling unit to 2.0 spaces per dwelling unit. He added that the proposed ordinance clarifies that the Zoning Administrator may approve a ten percent decrease or increase over the specified minimum and maximum number of parking spaces required. Referring to the presentation, Council Member Duman inquired about the applicability of Section 31-714, should the proposed ordinance be approved. Planning and Community Development Director Mills confirmed that the section would apply to new businesses, and existing businesses would be grandfathered. Referring to the presentation, Council Member Duman asked about the source of the sign dimensions outlined in the code amendment. Planning and Community Development Director Mills replied that the dimensions are from 2009 code amendments. Council Member Duman, on a substitute motion seconded by Council Member Fawcett, moved to remove Section 31-714(b)(12), approved the remainder of the proposed ordinance as presented, and refer Section 31-714(b)(12) to the Planning Commission for review. Referring to the presentation, Mayor Johnson asked about the dimensions of menu boards. Planning and Community Development Director Mills said the signs are eight by four feet. Mayor Johnson further queried about possible public safety issues if the menu boards were allowed to be larger. Planning and Community Development Director Mills replied that he would have to consult with additional staff to make that determination. He further explained that the primary purpose of the amendment was to allow preview boards, which were previously not allowed. 4 City Council Regular Meeting December 18, 2013 Referring to the presentation, Council Member Parr opined about the size and location of the menu boards. Planning and Community Development Director Mills advised that the board sizes would vary based on location, according to the proposed ordinance. Council Member Parr asked whether other localities are consulted when drafting the sign regulations. Planning and Community Development Director Mills replied in the affirmative. Vice Mayor Brown requested pictures of the sign boards in question when the issue returns to City Council for consideration. Planning and Community Development Director Mills assented. Referring to the presentation, Council Member Milteer asked about the proposed changes to Section 31-612. Planning and Community Development Director Mills said that the proposed change allows developers to offer funds to the City for the future improvements of surrounding infrastructure in lieu of making the improvements themselves in instances where the project is already in the City’s Capital Improvements Plan. Council Member Duman, on a substitute motion seconded by Council Member Fawcett, moved to remove Section 31-714(b)(12), approve the remainder of the ordinance as presented, and refer Section 31-714(b)(12) to the Planning Commission for review, was approved by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 AN ORDINANCE TO AMEND CHAPTER 31, UNIFIED DEVELOPMENT ORDINANCE, BY AMENDING: SECTION 31-302, MINISTERIAL PERMITS, SECTION 31-305, CONDITIONAL REZONING, SECTION 31-406, USE REGULATIONS, SECTION 31-606, PARKING AND LOADING STANDARDS, SECTION 31-612, STREET IMPROVEMENT STANDARDS, SECTION 31-702, ANIMAL REGULATIONS AND AGRICULTURAL PRODUCTION OPERATIONS AND FACILITIES, SECTION 31-714, SIGN REGULATIONS, SECTION 31-801, INTENT, AND APPENDIX A, DEFINITIONS ORDINANCES There were no items under this portion of the agenda. RESOLUTIONS Resolution – A resolution amending the 2014 Legislative Agenda for the City of Suffolk Utilizing a PowerPoint presentation, Intergovernmental Affairs and Special Projects Manager Sherry Hunt gave a summation of background information as printed in the official agenda. Referring to the presentation, Council Member Milteer asked about the financial commitment of one of the area’s community colleges. Ms. Hunt replied that Paul D. Camp Community College has expressed interest but must seek funding for a feasibility study from the commonwealth. 5 City Council Regular Meeting December 18, 2013 Council Member Parr, on a motion seconded by Council Member Duman, moved to approve the resolution, as presented, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 A RESOLUTION AMENDING THE 2014 LEGISLATIVE AGENDA FOR THE CITY OF SUFFOLK STAFF REPORTS There were no items under this portion of the agenda. MOTIONS Motion - A motion to schedule a Work Session for January 15, 2014, at 4:00 p.m., unless cancelled Council Member Gardy, on motion seconded by Council Member Parr, moved to schedule a Work Session for January 15, 2014, at 4:00 p.m., unless canceled, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 NON-AGENDA SPEAKERS Clinton Jenkins, 2029 Hickorywood Drive, representing self, opined about the proposed library project. NEW BUSINESS There were no items under this portion of the agenda. ANNOUNCEMENTS AND COMMENTS Utilizing PowerPoint presentation, Media and Community Relations Manager Timothy Kelley reported on the following activities: ribbon cutting for Bainbridge Hampton Roads Crossing Luxury Apartments; report of Officer Mark Drouillard’s rescue of a resident; Suffolk Police Department SWAT activities; Suffolk Fire and Rescue’s “Think Pink for a Good Cause” event; Suffolk Fire and Rescue’s participation in Wreaths Across America; Meet Santa at the Suffolk Visitor Center; holiday events and fire safety tips; Chief Fire Officer Designation from the Commission of Professional Credentialing earned by Fire Chief Cedric Scott; Suffolk University Leader Development’s Situational Leadership form Middle Manager’s Program; information on reporting road problem or streetlight outage; and the City’s holiday hours. Council Member Duman opined on the city’s audit and actions of Officer Drouillard. 6 City Council Regular Meeting December 18, 2013 Council Member Duman reported that he attended: employee holiday luncheon; Hampton Roads Chamber of Commerce’s holiday party; a Hobson Civic League meeting; and the City Council holiday party. Council Member Duman lamented the cancellation of the City’s holiday parade due to inclement weather. Council Member Duman opined on Suffolk’s ranking #10 in Virginia by Movoto, a real estate website. Council Member Duman invited all to visit Suffolk’s animal care shelter. Council Member Fawcett opined about the City’s audit. Council Member Fawcett summarized his attendance at the following event: a breakfast with Delegate Chris Jones; Hampton Roads Chamber of Commerce holiday party; ribbon cutting for Bainbridge Hampton Roads Crossing apartments; and Habitat for Humanity’s Community Dream Builders luncheon. Council Member Fawcett opined about the cancellation of the City’s holiday parade due to inclement weather. Council Member Gardy opined about recent traffic incidents on Route 58 and the City’s audit. Council Member Gardy congratulated Chief Scott on his accreditation and closed with season’s greetings. Council Member Milteer commended Chief Scott on his accreditation. Council Member Milteer reported drainage issues in Whaleyville. Council Member Milteer advised he attended the Hampton Roads Chamber of Commerce’s holiday part. Council Member Parr opined about the proposed central library project. Council Member Parr recounted his attendance at a wreath laying ceremony at Oaklawn Cemetery. Council Member Parr commended Nansemond River High School’s production of “Alice in Wonderland”. Council Member Parr opined about the City’s audit and thanked City employees for work. Vice Mayor Brown congratulated Chief Scott on his accreditation and opined about the City’s audit. Mayor Johnson congratulated Attorney General-elect Mark Herring on his election and Chief Scott on his accreditation. Mayor Johnson reported on meetings with the Speaker of the Virginia House of Delegates, the Governor-elect’s Transition Council on Local Government, and incoming Secretary of Transportation Aubrey Lane. 7 City Council Regular Meeting December 18, 2013 Mayor Johnson relayed her attendance at the Hampton Roads Chamber of Commerce’s annual meeting and the wreath laying ceremony at Albert G. Horton Memorial Veterans Cemetery. Mayor Johnson opined about the proposed central library and work of the City employees. Council Member Parr, on a motion seconded by Council Member Duman, moved to adjourn, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 There being no further business to come before City Council, the regular meeting was adjourned at 9:24 p.m. Teste: ________________________________________________ Erika S. Dawley, City Clerk Approved: ____________________________________________ Linda T. Johnson, Mayor APPROVED: FEBRUARY 5, 2014 8